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Identity Manager 9.2 - Administration Guide for Connecting to HCL Domino

Managing HCL Domino environments Synchronizing a Domino environment
Setting up initial synchronization of a Domino environment Domino server configuration Setting up a gateway server Creating a synchronization project for initial synchronization of a Notes domain Adjusting the synchronization configuration for Domino environments Running synchronization Tasks following synchronization Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)
Managing Notes user accounts and identities Managing memberships in Notes groups Login credentials for Notes user accounts Using AdminP requests for handling Domino processes Mapping Notes objects in One Identity Manager
Notes domains Notes user accounts Notes groups Notes certificates Notes templates Notes policies Notes mail-in databases Notes server Reports about Notes objects
Handling of Notes objects in the Web Portal Basic data for managing a Domino environment Configuration parameters for managing a Domino environment Default project template for Domino Processing methods of Domino system objects Domino connector settings

Editing the synchronization project for a Notes domain

Synchronization projects in which a domain is already used as a base object can also be opened in the Manager. You can, for example, check the configuration or view the synchronization log in this mode. The Synchronization Editor is not started with its full functionality. You cannot run certain functions, such as, running synchronization or simulation, starting the target system browser and others.

NOTE: The Manager is locked for editing throughout. To edit objects in the Manager, close the Synchronization Editor.

To open an existing synchronization project in the Synchronization Editor:

  1. In the Manager, select the HCL Domino > Domains category.

  2. Select the domain in the result list.

  3. Select the Change main data task.

  4. Select the Edit synchronization project task.

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Notes user accounts

Use the One Identity Manager to manage users and person documents in Domino. These are mapped in the One Identity Manager database as Notes user accounts. All user accounts known to the Domino Directory are mapped. Users obtain access to network resources through membership in groups and through assigned policies.

When a user is added, the user ID file for authentication, the mailbox file and the user’s personal address book are added. The mailbox file is created on the given mail server, the ID file and the personal address book are created on the gateway server.

If no certificate is assigned when a new user account is added in One Identity Manager, only the person document is created in the target system. No user ID file, mailbox file nor personal address book is created.

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Creating and editing Notes user accounts

A user account can be linked to an identity in One Identity Manager. You can also manage user accounts separately from identities.

NOTE: It is recommended to use account definitions to set up user accounts for company identities. In this case, some of the main data described in the following is mapped through templates from identity main data.

NOTE: If identities are to obtain their user accounts through account definitions, the identities must own a central user account and obtain their IT operating data through assignment to a primary department, a primary location, or a primary cost center.

To create a user account

  1. In the Manager, select the HCL Domino > User accounts category.

  2. Click in the result list.

  3. On the main data form, edit the main data of the user account.

  4. Save the changes.

To edit main data of a user account

  1. In the Manager, select the HCL Domino > User accounts category.

  2. Select the user account in the result list.

  3. Select the Change main data task.

  4. Edit the user account's resource data.

  5. Save the changes.

To manually assign a user account for an identity

  1. In the Manager, select the Identities > Identities category.

  2. Select the identity in the result list.

  3. Select the Assign Notes user accounts task.

  4. Assign a user account.

  5. Save the changes.
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General main data for Notes user accounts

Enter the following general main data.

Table 29: General main data of a Notes user account

Property

Description

Identity

Identity that uses this user account.

  • An identity is already entered if the user account was generated by an account definition.

  • If you are using automatic identity assignment, an associated identity is found and added to the user account when you save the user account.

  • If you create the user account manually, you can select an identity in the menu.

    The menu displays activated and deactivated identities by default. If you do not want to see any deactivated identities, set the QER | Person| HideDeactivatedIdentities configuration parameter.

NOTE: If you assign a deactivated identity to a user account, it might be locked or deleted depending on the configuration.

You can create a new identity for a user account with an identity of type Organizational identity, Personalized administrator identity, Sponsored identity, Shared identity, or Service identity. To do this, click next to the input field and enter the required identity main data. Which login data is required depends on the selected identity type.

No link to an identity required

Specifies whether the user account is intentionally not assigned an identity. The option is automatically set if a user account is included in the exclusion list for automatic identity assignment or a corresponding attestation is carried out. You can set the option manually. Enable the option if the user account does not need to be linked with an identity (for example, if several identities use the user account).

If attestation approves these user accounts, these user accounts will not be submitted for attestation in the future. In the Web Portal, user accounts that are not linked to an identity can be filtered according to various criteria.

Not linked to an identity

Indicates why the No link to an identity required option is enabled for this user account. Possible values:

  • By administrator: The option was set manually by the administrator.

  • By attestation: The user account was attested.

  • By exclusion criterion: The user account is not associated with an identity due to an exclusion criterion. For example, the user account is included in the exclude list for automatic identity assignment (configuration parameter PersonExcludeList).

Account definition

Account definition through which the user account was created.

Use the account definition to automatically fill user account main data and to specify a manage level for the user account. One Identity Manager finds the IT operating data of the assigned identity and enters it in the corresponding fields in the user account.

NOTE: The account definition cannot be changed once the user account has been saved.

NOTE: Use the user account's Remove account definition task to reset the user account to Linked status. This removes the account definition from both the user account and the identity. The user account remains but is not managed by the account definition anymore. The task only removes account definitions that are directly assigned (XOrigin=1).

Person documents can also be created through account definitions.

Manage level

Manage level of the user account. Select a manage level from the menu. You can only specify the manage level can if you have also entered an account definition. All manage levels of the selected account definition are available in the menu.

First name

The user’s first name.

Middle name

User's middle name.

Last name

The user’s last name.

Short name

The user’s short name.

Phonetic name

The user's name in phonetic letters.

Notes domain

User account's user account.

Certificate

Certificate with which the user ID file and the user's mailbox file will be registered (when first added) or were registered. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. No certificate is assigned to purely person documents.

If a certificate is not assigned when a new user account is saved, the certificate cannot be assigned later.

If a certificate is assigned when a new user account is saved, the certificate cannot be removed later.

Organizational unit

Additional organization unit belonging to the user account.

Display name

User account display name. The display name is made up of the full name or the first and last names.

Title

User's title.

Generational affix

User's generational affix, for example, Junior.

Alternative language

Alternative language for the alternative names.

Alternative name

Alternative name in the user's local language.

This can be used to display and search for names in the Domino environment. The alternative name has to linked to one of the user account‘s alternative language.

Email system

Type of email system used by the user. 1 - Notes is entered by default. The other input fields shown on the main data form depend on the type of email system selected.

Risk index (calculated)

Maximum risk index value of all assigned groups. The property is only visible if the QER | CalculateRiskIndex configuration parameter is set. For more information, see the One Identity Manager Risk Assessment Administration Guide.

Category

Categories for the inheritance of groups by the user account. Groups can be selectively inherited by user accounts. To do this, groups and user accounts or contacts are divided into categories. Select one or more categories from the menu.

User account is disabled

Specifies whether the user account is blocked from logging in to the domain.

Identity type

User account's identity type Permitted values are:

  • Primary identity: Identity's default user account.

  • Organizational identity: Secondary user account used for different roles in the organization, for example for subcontracts with other functional areas.

  • Personalized administrator identity: User account with administrative permissions, used by one identity.

  • Sponsored identity: User account to use for a specific purpose. Training, for example.

  • Shared identity: User account with administrative permissions, used by several identities. Assign all identities that use this user account.

  • Service identity: Service account.

Privileged user account.

Specifies whether this is a privileged user account.

Groups can be inherited

Specifies whether the user account can inherit groups through the linked identity. If the option is set, the user account inherits groups through hierarchical roles, in which the identity is a member, or through IT Shop requests.

  • If you add an identity with a user account to a department, for example, and you have assigned groups to this department, the user account inherits these groups.

  • If an identity has requested group membership in the IT Shop and the request is granted approval, the identity's user account only inherits the group if the option is set.

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