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Identity Manager 9.2 - Administration Guide for Connecting to HCL Domino

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Managing HCL Domino environments

Architecture overview One Identity Manager users for managing Domino Configuration parameters for managing Domino environments

Synchronizing a Domino environment

Setting up initial synchronization of a Domino environment

Users and permissions for synchronizing with Domino

Domino server configuration Setting up a gateway server

System requirements for the gateway server Configuring the Notes client Copying Notes certificates Creating custom INI files Installing the One Identity Manager Service on the gateway server Setting up an archive database for backing up person documents

Creating a synchronization project for initial synchronization of a Notes domain

Information required to set up Notes synchronization projects Creating an initial synchronization project for Notes domains Configuring the synchronization log

Adjusting the synchronization configuration for Domino environments

How to configure Domino synchronization Configuring synchronization of several Notes domains Changing system connection settings of Notes domains

Editing connection parameters in the variable set Editing target system connection properties

Updating schemas Speeding up synchronization with revision filtering Configuring the provisioning of memberships Configuring single object synchronization Accelerating single object synchronization Specify user types Creating mailbox files Creating and saving user ID files

Running synchronization

Starting synchronization Displaying synchronization results Deactivating synchronization Synchronizing single objects

Tasks following synchronization

Post-processing outstanding objects Adding custom tables to the target system synchronization Managing Notes user accounts through account definitions

Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)

Managing Notes user accounts and identities

Account definitions for Notes user accounts

Creating Notes account definitions Editing Notes account definitions Main data for Notes account definitions Editing manage levels Creating manage levels Assigning manage levels to Notes account definitions Main data for manage levels Creating mapping rules for IT operating data Entering IT operating data Modify IT operating data Assigning Notes account definitions to identities

Assigning Notes account definitions to departments, cost centers, and locations Assigning Notes account definitions to business roles Assigning Notes account definitions to all identities Assigning Notes account definitions directly to identities Assigning Notes account definitions to system roles Adding Notes account definitions to the IT Shop

Assigning Notes account definitions to target systems Deleting Notes account definitions

Assigning identities automatically to Notes user accounts

Editing search criteria for automatic identity assignment Finding identities and directly assigning them to user accounts Changing the manage level in Notes user accounts Assigning account definitions to linked user accounts

Manually linking identities to Notes user accounts Supported user account types

Default user accounts Administrative user accounts

Providing administrative user accounts for one identity Providing administrative user accounts for several people

Privileged user accounts

Specifying deferred deletion for Notes user accounts

Managing memberships in Notes groups

Assigning Notes groups to Notes user accounts

Prerequisites for indirect assignment of Notes groups to Notes user accounts Assigning Notes groups to departments, cost centers and locations Assigning Notes groups to business roles Adding Notes groups to system roles Adding Notes groups to the IT Shop Assigning Notes user accounts directly to a Notes group Assigning Notes groups directly to a Notes user account

Effectiveness of membership in Notes user groups Notes group inheritance based on categories Overview of all assignments

Login credentials for Notes user accounts

Password policies for Notes user accounts

Predefined password policies Using password policies Creating password policies Editing password policies General main data of password policies Policy settings Character classes for passwords Custom scripts for password requirements

Checking passwords with a script Generating passwords with a script

Password exclusion list Checking passwords Testing password generation

Initial password for new Notes user accounts Email notifications about login data

Using AdminP requests for handling Domino processes

Automatically confirming AdminP requests AdminP request main data

Mapping Notes objects in One Identity Manager

Editing main data of Notes domains General main data for Notes domains Defining categories for the inheritance of Notes groups Editing the synchronization project for a Notes domain

Notes user accounts

Creating and editing Notes user accounts General main data for Notes user accounts Notes user account email system Notes user account address data Additional main data of Notes user accounts Administrative data of Notes user accounts Roaming properties of Notes user accounts Assigning extended properties to Notes user accounts Specifying Notes user accounts as owners for documents Assigning owners to Notes user accounts Specifying Notes user accounts as administrators for documents Assigning administrators to Notes user accounts Maintaining excluded lists and additional lists for Notes user accounts The Notes user account overview Restoring user ID files

Restoring user ID files using ID vault Restoring user ID files through ID restore

Locking and unlocking Notes user accounts Deleting and restoring Notes user accounts

Creating Notes groups Editing main data of Notes groups General main data for Notes groups Assigning Notes mail-in databases to Notes groups Assigning Notes servers to Notes groups Adding Notes groups to Notes groups Specifying Notes groups as document owners Specifying Notes groups as document administrators Assigning owners to Notes groups Assigning administrators to Notes groups Assigning extended properties to Notes groups Displaying the Notes group overview Locking groups Dynamic groups

Extension groups Memberships in dynamic groups Assigning home servers Editing the excluded list Editing the inclusion list

Deleting Notes groups

Notes certificates

Editing main data of Notes certificates General main data for Notes certificates Notes certificates contact data Assigning owners to Notes certificates Assigning administrators to Notes certificates Displaying the Notes certificate overview Post-processing new Notes certificates Displaying Notes certificate requests

Notes templates Notes policies

Displaying Notes policies main data Notes policy main data Displaying Notes policy settings Assigning members to Notes policies Assigning owners to Notes policies Assigning administrators to Notes policies Displaying the Notes policy overview

Notes mail-in databases

Creating Notes mail-in databases Editing main data for Notes mail-in databases General main data of Notes mail-in databases Assigning mail-in databases to Notes groups Assigning owners to Notes mail-in databases Assigning administrators to Notes mail-in databases Maintaining excluded lists and additional lists for Notes mail-in databases Display the Notes mail-in database overview Deleting Notes mail-in databases

Editing main data of Notes servers General main data for Notes servers Notes server location data Notes server security settings Assigning Notes servers to Notes groups Assigning mail servers to Notes user accounts Assigning owners to server documents Assigning administrators to server documents Specifying administrator access

Assigning administrators with full permissions to Notes servers Assigning administrators to Notes servers Assigning database administrators to Notes servers Assigning administrators with full remote console access to Notes servers Assign read-only administrators on Notes servers Assigning system administrators to Notes servers Assign restricted system administrators to Notes servers

Setting up server permissions for Notes servers

Allow server access Restricting server access Creating databases and templates Creating new replicas Allow routing through servers Setting up Notes servers as passthru servers for routing Cause calling with the passthru server Destinations permitted for passthru servers Signing or running unrestricted methods and operations Running restricted LotusScript/Java agents Running simple agents and formula agents

Maintaining excluded lists and additional lists Displaying the Notes server overview Deleting Notes servers

Reports about Notes objects

Handling of Notes objects in the Web Portal Basic data for managing a Domino environment

Job server for Domino-specific process handling

General main data of Job servers Specifying server functions

Target system managers for Domino domains

Configuration parameters for managing a Domino environment Default project template for Domino Processing methods of Domino system objects Domino connector settings

Displaying the Notes server overview

Use this task to obtain an overview of the most important information about a Notes server.

To obtain an overview of a Notes server

In the Manager, select the HCL Domino > Notes servers category.
Select the server in the result list.
Select server overview.Notes

Deleting Notes servers

Servers are permanently deleted from the One Identity Manager database and from the Domino address book.

To delete a Notes server

In the Manager, select the HCL Domino > Notes servers category.
Select the server in the result list.
Click .
Confirm the security prompt with Yes.

Reports about Notes objects

One Identity Manager makes various reports available containing information about the selected base object and its relations to other One Identity Manager database objects. The following reports are available for Domino environments.

Table 46: Data quality target system report
Report	Published for	Description
Show overview	User account	This report shows an overview of the user account and the assigned permissions.
Show overview including origin	User account	This report shows an overview of the user account and origin of the assigned permissions.
Show overview including history	User account	This report shows an overview of the user accounts including its history. Select the end date for displaying the history (Min. date). Older changes and assignments that were removed before this date, are not shown in the report.
Overview of all assignments	group	This report finds all roles containing identities who have the selected system entitlement.
Show overview	group	This report shows an overview of the system entitlement and its assignments.
Show overview including origin	group	This report shows an overview of the system entitlement and origin of the assigned user accounts.
Show overview including history	group	This report shows an overview of the system entitlement and including its history. Select the end date for displaying the history (Min. date). Older changes and assignments that were removed before this date, are not shown in the report.
Overview of all assignments	Certificate	The report finds all roles containing identities whose Notes user account was created with the selected certificate.
Show entitlement drifts	Domain	This report shows all system entitlements that are the result of manual operations in the target system rather than provisioned by One Identity Manager.
Show user accounts overview (incl. history)	Domain	This report returns all the user accounts with their permissions including a history. Select the end date for displaying the history (Min. date). Older changes and assignments that were removed before this date, are not shown in the report.
Show user accounts with an above average number of system entitlements	Domain	This report contains all user accounts with an above average number of system entitlements.
Show identities with multiple user accounts	Domain	This report shows all the identities that have multiple user accounts. The report contains a risk assessment.
Show system entitlements overview (incl. history)	Domain	This report shows the system entitlements with the assigned user accounts including a history. Select the end date for displaying the history (Min. date). Older changes and assignments that were removed before this date, are not shown in the report.
Overview of all assignments	Domain	This report finds all roles containing identities with at least one user account in the selected target system.
Show unused user accounts	Domain	This report contains all user accounts, which have not been used in the last few months.
Show orphaned user accounts	Domain	This report shows all user accounts to which no identity is assigned.

Table 47: Additional reports for the target system
Report	Description
Notes user account and group administration	This report contains a summary of user account and group distribution in all Notes domains. You can find the report in the My One Identity Manager > Target system overviews category.
Data quality summary for Notes user accounts	This report contains different evaluations of user account data quality in all Notes domains. You can find the report in the My One Identity Manager > Data quality analysis category.

Related topics

Overview of all assignments

Handling of Notes objects in the Web Portal

One Identity Manager enables its users to perform various tasks simply using a Web Portal.

Managing user accounts and identities

An account definition can be requested by shop customers in the Web Portal if it is assigned to an IT Shop shelf. The request undergoes a defined approval process. The user account is not created until it has been agreed by an authorized identity, such as a manager.
Managing group assignments

When a group is assigned to an IT Shop shelf, the group can be requested by the customers of the shop in the Web Portal. The request undergoes a defined approval process. The group is not assigned until it has been approved by an authorized identity.

In the Web Portal, managers and administrators of organizations can assign groups to the departments, cost centers, or locations for which they are responsible. The groups are passed on to all persons who are members of these departments, cost centers, or locations.

If the Business Roles Module is available, managers, and administrators of business roles can assign groups in the Web Portal to the business roles for which they are responsible. The groups are passed on to all persons who are members of these business roles.

If the System Roles Module is available, supervisors of system roles can assign groups to the system roles in the Web Portal. The groups are passed on to all persons to whom these system roles are assigned.
Attestation

If the Attestation Module is available, the correctness of the properties of target system objects and of entitlement assignments can be verified on request. To enable this, attestation policies are configured in the Manager. The attestors use the Web Portal to approve attestation cases.
Governance administration

If the Compliance Rules Module is available, you can define rules that identify the invalid group memberships and evaluate their risks. The rules are checked regularly, and if changes are made to the objects in One Identity Manager. Compliance rules are defined in the Manager. Supervisors use the Web Portal to check rule violations and to grant exception approvals.

If the Company Policies Module is available, company policies can be defined for the target system objects mapped in One Identity Manager and their risks evaluated. Company policies are defined in the Manager. Supervisors use the Web Portal to check policy violations and to grant exception approvals.
Risk assessment

You can use the risk index of groups to evaluate the risk of entitlement assignments for the company.One Identity Manager provides default calculation functions for this. The calculation functions can be modified in the Web Portal.
Reports and statistics

The Web Portal provides a range of reports and statistics about the identities, user accounts, and their entitlements and risks.

For more information about the named topics, see Assigning Notes groups to Notes user accounts and refer to the following guides:

One Identity Manager Web Designer Web Portal User Guide
One Identity Manager Attestation Administration Guide
One Identity Manager Compliance Rules Administration Guide
One Identity Manager Company Policies Administration Guide
One Identity Manager Risk Assessment Administration Guide

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