Department history
The Web Portal allows you to display historical data of departments.
To do this, you have the following options:
Table 39: Historical data
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Events |
Shows all events relating to the department, either on a timeline or in a table (see Displaying my department history). |
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Status overview |
This shows you an overview of all assignments. It also shows how long each change was valid for. Use the status overview to track when changes were made and by whom. This way, you not only see the initial and current status but you also see all the steps in between (see Displaying the status overview of my departments). |
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Status comparison |
You can select a date and display all the changes made from then until now. This also shows you what the value of the property was at the selected point in time and what the value is now (see Comparing statuses of my departments). |
Displaying department history
You can select to display all events involving departments on a timeline or in a table.
To display the history
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In the menu bar, click Responsibilities > Auditing.
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On the Auditing page, click Departments.
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On the Auditing - Departments page, click the department whose history you want to display.
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In the details pane, click Show details.
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On the overview page, click History.
This opens the History - <department name> page (see History – Department (page description)).
TIP: To navigate along the timeline, click in the pane and move the mouse left or right whilst holding down the left button.
To zoom in or out, turn the mouse wheel.
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(Optional) To filter the timeline of events, click Filter by and then one of the following:
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User: Searches for events or actions associated with the identity name given. Identities with entitlements and ownerships create changes, such as adding or removing properties. You can display these actions on the timeline.
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Change type: Only show events on the timeline with the selected change type.
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Date: Only show events on the timeline that took place in the given period.
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Properties: Only show events on the timeline with the selected properties.
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Display: Only show events on the timeline that match the search.
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Object: Only show events on the timeline about the selected object.
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(Optional) To switch to the table view, click Switch to table view.
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(Optional) To show more details about an event, perform one of the following actions:
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Click on the event in the timeline.
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In the table view, click the event and you will see the details in the details pane.
Related topics
Displaying the status overview of departments
You can display all the changes that affect departments. You can also display how long each change was valid for. Use the status overview to track when changes were made and by whom. This way, you not only see the initial and current status but you also see all the steps in between.
To display the status overview
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In the menu bar, click Responsibilities > Auditing.
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On the Auditing page, click Departments.
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On the Auditing - Departments page, click the department whose status overview you want to display.
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In the details pane, click Show details.
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On the overview page, click History.
This opens the History - <department name> page (see History – Department (page description)).
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Click the Status overview tab.
Related topics
Comparing statuses of departments
You can compare the current state of a department with its state at another time.
To compare states
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In the menu bar, click Responsibilities > Auditing.
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On the Auditing page, click Departments.
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On the Auditing - Departments page, click the department whose state you want to compare.
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In the details pane, click Show details.
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On the overview page, click History.
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On the History - <department name> page, click the Status comparison tab.
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In the date field, select the date and time from which you want to start the comparison.
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(Optional) To display the properties that have not changed since being created, deselect the box next to Display changed values only.
To compare the current status with the status at the time of a specific event
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In the menu bar, click Responsibilities > Auditing.
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On the Auditing page, click Departments.
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On the Auditing - Departments page, click the department whose state you want to compare.
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On the overview page, click History.
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On the History - <department name> page, perform one of the following actions:
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On the timeline, click the event and then Compare.
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In the table view, click the event in the list and then in the details pane, click Compare.
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(Optional) To display the properties that have not changed since being created, deselect the box next to Display changed values only.
Related topics
