Various basic data are required for accounting.
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Voucher types
Voucher types are used to classify vouchers. The Delivery and Receipt voucher types are supplied by default. For more information, see Voucher types.
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Data sources
Data sources are used to collect data for the accounting function. For more information, see Data sources.
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Accounting runs
Accounting runs require events for automatic accounting. For example, data collection or data importing. For more information, see Accounting runs.
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Cost types
Enter cost types under which voucher items are booked. For example, infrastructure vouchers or service items. For more information, see Cost types.
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Activities supplied
Activities supplied can be seen as cost units, for example, products, or projects. For more information, see Activities supplied.
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Business Partners
In One Identity Manager, you can enter the data for external businesses that could be act as manufacturers, suppliers, or partners. You assign a manufacturer to a service item. For more information, see Business partners.
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Functional areas
To analyze rule checks for different areas of your company in the context of identity audit, you can set up functional areas.Moreover, functional areas can be replaced by peer group analysis during request approvals or attestation cases. Functional areas can be assigned to service items. For more information, see Functional areas.
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Service catalog
You can group individual service items into service categories to create a service catalog. For more information, see Entering and editing service categories.
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Product owners
A default application role for product owners is available in One Identity Manager. Assign the employees to this application role, who are authorized to approve requests and edit the main data of service items or service categories. For more information, see Product owners.
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Attestors
A default application role for attestors is available in One Identity Manager. Assign the employees to this application role, who are authorized to attest IT Shop structures. For more information, see Attestors.
Voucher types are used to classify vouchers. The following voucher types are supplied as basic data:
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Delivery: Delivery slip, voucher type with optional prices.
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Receipt: Invoice, voucher with the prices.
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ITShopOrder: Request from the Web Portal
To edit or create a voucher type
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In the Manager, select the Accounting > Basic configuration data > Voucher types category.
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In the result list, select the voucher type and run the Change main data task.
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Click 
in the result list.
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Edit the voucher type's main data.
- Save the changes.
Data sources are used to collect data for the accounting function. Data sources can, for example, be copied into resulting voucher items to retain transparency of the data origin. For example, you can define an external data source if data is provided in a .csv file and transferred to the One Identity Manager database using CSV import. For example, if data is found in One Identity Manager using the One Identity Manager Service's collector function, you can define internal data sources for it.
To edit or create a data source
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In the Manager, select the Accounting > Basic configuration data > Data sources category.
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In the result list, select the data source and run the Change main data task.
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Click in the result list.
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Edit the data source's main data.
- Save the changes.
Accounting runs require events for automatic accounting. For example, data collection or data importing. Add events to be run for each voucher type.
The events are summarized on a Start accounting run form and can be triggered from there. The order in which the events are displayed on the form is given by the sort order property.
To create or edit accounting run events
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In the Manager, select the Accounting > Basic configuration data > Accounting runs category.
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Select a processing status in the result list and run the Change main data task.
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Click in the result list.
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Edit the accounting run's main data.
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Voucher type: The accounting run is started for this voucher type.
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Accounting run: Name of the event to call.
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Sort order: Position of the event in the accounting run.
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Description: Description of this accounting run event.
- Save the changes.
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