Requesting memberships in business roles
NOTE: This function is only available if the Business Roles Module is installed.
You have the option to limit assignment requests to single business roles. To do this, an assignment resource is created for a fixed requestable business role. The business role is automatically part of the request in an assignment resource request. If the request has been approved, the requester becomes a member of the application role.
Each requestable business role of this kind can have its own approval process defined. The service items connected with the assignment resources are assigned separate approval policies in order to do this.
To limit assignment requests to single business roles
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In the Manager, select the Business roles > <role class> category.
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Select the business role in the result list.
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Select the Create assignment resource task.
This starts a wizard that takes you through the steps for adding an assignment resource.
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Enter a description and allocate a resource type.
This creates a new assignment resource with the following custom properties:
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Enter the service item properties to allocate to the assignment resource.
A new service item is created and linked to the assignment resource.
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Assign the assignment resource to an IT Shop shelf as a product.
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Assign an approval policy to the shelf or the assignment resource’s service item.
Assignment resource and service item main data can be processed later on if required.
The assignment resource can be requested in the Web Portal like any other company resource. After the request has been successfully assigned, the identity for whom it was requested becomes a member of the associated business role through internal inheritance processes. For more information about requesting assignment resources, see the One Identity Manager Web Portal User Guide.
The assignment resource cannot be used to request the assignment of company resources to this business role. Instead, use the Role entitlement assignment default assignment resource.
Requesting memberships in application roles
You have the option to limit assignment requests to single business roles. To do this, an assignment resource is created for a fixed requestable application role. The application role then automatically becomes part of the assignment resource request. If the request is approved, the requester becomes a member of the application role.
Each requestable application role of this kind can have its own approval process defined. The service items connected with the assignment resources are assigned separate approval policies in order to do this.
To limit assignment requests to single application roles
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In the Manager, select an application role in the One Identity Manager Administration category.
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Select the Create assignment resource task.
This starts a wizard that takes you through the steps for adding an assignment resource.
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Enter a description and allocate a resource type.
This creates a new assignment resource with the following custom properties:
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Enter the service item properties to allocate to the assignment resource.
A new service item is created and linked to the assignment resource.
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Assign the assignment resource to an IT Shop shelf as a product.
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Assign an approval policy to the shelf or the assignment resource’s service item.
Assignment resource and service item main data can be processed later on if required.
The assignment resource can be requested in the Web Portal like any other company resource. After the request has been successfully assigned, the identity for whom it was requested becomes a member of the associated application role through internal inheritance processes. For more information about requesting assignment resources, see the One Identity Manager Web Portal User Guide.
Customizing assignment requests
Assignment requests with standard products are automatically approved through self-service. If assignment requests are going to be approved by an approval supervisor, assign a suitable approval policy to the default assignment resource. This means that assignment requests also go through the defined approval process.
To approve assignment requests through an approver
Sometimes assignment requests should be subject to various approval processes depending on the object requested. For example, the department manager approves memberships in department A, but memberships in department Z are approved by the managers of the identities. You can define assignment resources to do this. You can assign these assignment resources to any shelf in your IT Shop.
To configure customized assignment requests
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Create a new assignment resource.
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In the Manager, select the Entitlements > Assignment resources for IT Shop category.
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Click 
in the result list.
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Select the Change main data task.
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Edit the following master data:
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Assignment resource: Name of the assignment resource.
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Service item: Assign a new service item.
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Table: Table used for the assignment, such as Department.
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Object: Fixed hierarchical role to which the identities are assigned (Department A for example).
- Save the changes.
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Assign the assignment resource to an IT Shop shelf as a product.
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Select the Add to IT Shop task.
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In the Add assignments pane, assign a shelf.
- Save the changes.
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Assign an approval policy to the shelf or the assignment resource’s service item.
The VI_GetAccproductAssignmentMember script uses the object key of the requested assignment (ObjectKeyAssignment) to determine the assignment resource and service item that apply to the request. In the Designer, modify this script according to your requirements.
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Canceling requests
Assignments, like all other products, can be canceled through Web Portal or requested for a limited time period. These requests are automatically canceled when the validity period expires. For more information, see the One Identity Manager Web Portal User Guide.
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