Assigning account definitions directly to identities
Account definitions can be assigned directly or indirectly to identities. Indirect assignment is carried out by allocating identities and account definitions in company structures, like departments, cost centers, locations, or business roles.
To react quickly to special requests, you can assign account definitions directly to identities.
To assign an account definition directly to identities
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In the Manager, select the SAP R/3 > Basic configuration data > Account definitions > Account definitions category.
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Select an account definition in the result list.
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Select the Assign to identities task.
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In the Add assignments pane, add identities.
TIP: In the Remove assignments pane, you can remove assigned identities.
To remove an assignment
- Save the changes.
Assigning account definitions to system roles
NOTE: This function is only available if the System Roles Module is installed.
Use this task to add an account definition to system roles.
NOTE: Account definitions with the Only use in IT Shop option set can only be assigned to system roles that also have this option set.
To add account definitions to a system role
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In the Manager, select the SAP R/3 > Basic configuration data > Account definitions > Account definitions category.
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Select an account definition in the result list.
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Select the Assign system roles task.
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In the Add assignments pane, assign system roles.
TIP: In the Remove assignments pane, you can remove assigned system roles.
To remove an assignment
- Save the changes.
Adding account definitions to the IT Shop
An account definition can be requested by shop customers when it is assigned to an IT Shop shelf. To ensure it can be requested, further prerequisites need to be guaranteed.
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The account definition must be labeled with the IT Shop option.
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The account definition must be assigned to a service item.
TIP: In the Web Portal, all products that can be requested are grouped together by service category. To make the account definition easier to find in the Web Portal, assign a service category to the service item.
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If the account definition is only assigned to identities using IT Shop assignments, you must also set the Only for use in IT Shop option. Direct assignment to hierarchical roles may not be possible.
NOTE: IT Shop administrators can assign account definitions to IT Shop shelves if login is role-based. Target system administrators are not authorized to add account definitions in the IT Shop.
To add an account definition to the IT Shop (role-based login)
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In the Manager, select the Entitlements > Account definitions category.
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Select an account definition in the result list.
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Select the Add to IT Shop task.
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In the Add assignments pane, assign the account definitions to the IT Shop shelves.
- Save the changes.
To add an account definition to the IT Shop (non role-based login)
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In the Manager, select the SAP R/3 > Basic configuration data > Account definitions > Account definitions category.
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Select an account definition in the result list.
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Select the Add to IT Shop task.
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In the Add assignments pane, assign the account definitions to the IT Shop shelves.
- Save the changes.
To remove an account definition from individual IT Shop shelves (role-based login)
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In the Manager, select the Entitlements > Account definitions category.
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Select an account definition in the result list.
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Select the Add to IT Shop task.
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In the Remove assignments pane, remove the account definitions from the IT Shop shelves.
- Save the changes.
To remove an account definition from individual IT Shop shelves (non role-based login)
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In the Manager, select the SAP R/3 > Basic configuration data > Account definitions > Account definitions category.
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Select an account definition in the result list.
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Select the Add to IT Shop task.
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In the Remove assignments pane, remove the account definitions from the IT Shop shelves.
- Save the changes.
To remove an account definition from all IT Shop shelves (role-based login)
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In the Manager, select the Entitlements > Account definitions category.
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Select an account definition in the result list.
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Select the Remove from all shelves (IT Shop) task.
- Confirm the security prompt with Yes.
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Click OK.
The account definition is removed from all shelves by the One Identity Manager Service. At the same time, any requests and assignment requests with this account definition are canceled.
To remove an account definition from all IT Shop shelves (non role-based login)
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In the Manager, select the SAP R/3 > Basic configuration data > Account definitions > Account definitions category.
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Select an account definition in the result list.
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Select the Remove from all shelves (IT Shop) task.
- Confirm the security prompt with Yes.
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Click OK.
The account definition is removed from all shelves by the One Identity Manager Service. At the same time, any requests and assignment requests with this account definition are canceled.
For more information about requesting company resources through the IT Shop, see the One Identity Manager IT Shop Administration Guide.
Related topics
Assigning account definitions to a target system
NOTE: To use automatic identity assignment for central user administration () user accounts, assign an account definition to the CUA central system using the SAPUser user table.
The following prerequisites must be fulfilled if you implement automatic assignment of user accounts and identities resulting in administered user accounts (Linked configured state):
User accounts are only linked to the identity (Linked state) if no account definition is given. This is the case on initial synchronization, for example.
To assign the account definition to a target system
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In the Manager, select the client in the SAP R/3 > Clients category.
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Select the Change main data task.
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From the Account definition (initial) menu, select the account definition for user accounts.
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Save the changes.
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