Identity Manager 9.2 - Administration Guide for Connecting to Microsoft Exchange

Identity using the mailbox.

• An identity is already entered if the mailbox was generated by an account definition.

• If you create the mailbox manually, you can select an identity from the menu.

  The menu displays activated and deactivated identities by default. If you do not want to see any deactivated identities, set the QER | Person| HideDeactivatedIdentities configuration parameter.

Specifies whether the mailbox is intentionally not assigned an identity. The value is determined from the linked user account.

Indicates why the No link to an identity required option is enabled for this mailbox. The value is determined from the linked user account. Possible values:

• By administrator: The option was set manually by the administrator.

• By attestation: The user account was attested.

• By exclusion criterion: The user account is not associated with an identity due to an exclusion criterion. For example, the user account is included in the exclude list for automatic identity assignment (configuration parameter PersonExcludeList).

Account definition through which the mailbox was created.

Use the account definition to automatically populate mailbox main data and to specify a manage level for the mailbox. One Identity Manager finds the IT operating data of the assigned identity and uses it to populate the corresponding fields in the mailbox.

Manage level with which the mailbox is created. Select a manage level from the menu. You can only specify the manage level can if you have also entered an account definition. All manage levels of the selected account definition are available in the menu.

Active Directory user account that uses this mailbox.

External Active Directory user account that has access to the Exchange organization through this mailbox. A linked mailbox is only permitted for mailboxes with the linked mailbox mailbox type. The linked mailbox itself is disabled. Disabling in Active Directory is done by the One Identity Manager Service. After the next synchronization, the linked mailbox is also disabled in the One Identity Manager database.

Name of the Microsoft Exchange organization.

Mailbox's canonical name. The canonical name is generated automatically.

Type of mailbox. Available mailbox types are: User, Room, Equipment, Linked, Legacy, Shared, Discovery, and Linked room.

Unique alias for further identification of the mailbox.

Name of the mailbox database. Mailbox data is stored in the mailbox database (messages received, attachments, folders, documents). The mailbox database for user mailboxes is determined from the current IT operating data for the assigned identity depending on the mailbox manage level.

This data is optional. If empty, Microsoft Exchange automatically decides which mailbox database to use.

Specifies whether changes to recipient's email addresses are automatically updated based on recipient policies.

Email addresses for the mailbox. You can also add other mail connectors (for example, CCMail, MS) in addition to the standard address type (SMTP, X400).

Use the following syntax to set up other proxy addresses:

Address type: new email address

Specifies whether authentication data is requested from senders. Set this option to prevent anonymous senders mailing to the mailbox.

Maximum number of recipients to which the mailbox user can send messages. If there is no limit, the global setting for Microsoft Exchange organization message delivery in the Microsoft Exchange System Manager.

Specifies whether to send and forward messages. Set this option to send messages to alternative recipients and mailbox owners.

Alternative recipient to which messages from this mailbox are forwarded. You can either enter an alternative recipient, a recipient group or a receive folder.

To specify an alternative recipient

1. Click next to the field.

2. Select the table under Table which maps the recipient.

3. Select the recipient under Alternative recipient.

4. Click OK.

Simple display name for systems that cannot interpret all the characters of normal display names.

Display name in phonetic letters. It is used if the pronunciation and spelling of the name do not match. For example, the display name is used to sort recipients in the hierarchical address book if no sort order is given. They are sorted in ascending order from A to Z.

If no phonetic name is given, they are sorted by the simple display name.

Specifies the order in which to display recipients in the hierarchical address book. The larger the value, the higher the ranking in the sort order.

If no order is given or more than one entries have the same sort order, recipients are sorted by their phonetic display name.

Mailbox policy for folder administration.

Role assignment policy which applies for this mailbox.

Sharing policy which applies for this mailbox.

Outlook Web App mailbox policy, which applies to this mailbox.

Address book policy to apply to this mailbox.

Specifies whether the mail box is locked.

Specifies whether the mailbox is visible in address books. Enable this option if you want to prevent the mailbox from being displayed in address books. This option applies to all address books.

Active Directory user account's distinguished name.