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Active Roles 8.1.4 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Solution Intelligence

Active Roles supports Solution Intelligence to monitor the web application and detect performance issues. Active Roles administrators can enable or disable the Solution Intelligence feature that supports intelligent collection for Active Roles solution usage data.

The telemetry data that is captured for Active Roles is sent to the Azure portal and can be accessed by the development team for analysis. In addition to the general telemetry data that is collected by Microsoft Azure, Solution Intelligence in Active Roles helps captures data about the Active Roles Language Pack usage by customers, referred to as Language Pack telemetry and the area of bugs and issues referred to as the diagnostic telemetry.

The Language Pack telemetry provides insights for the following:

  • Product version

  • Language name

  • Language display name

  • Language code identifier

  • Installation of Language Pack

You can enable or disable Solution Intelligence by using Configuration Center. For information on managing Solution Intelligence for Active Roles, see Enabling or disabling Solution Intelligence.

Enabling or disabling Solution Intelligence

After installing Active Roles on a computer, the Solution Intelligence setting is not enabled by default. To allow the Solution Intelligence to retrieve telemetry data of Active Roles, you can use Configuration Center to enable the Active Roles Solution Intelligence.

NOTE: Active Roles Service must be installed and running on the system for the Solution Intelligence feature to be.

To manage the Solution Intelligence settings

  1. On the Dashboard page in the Configuration Settings main window, click Solution Intelligence.

  2. On the Solution Intelligence page, select Enable Solution Intelligence.

  3. Click Save.

    The Solution Intelligence settings are configured successfully and a success message is displayed.

    NOTE: The changed status may take approximately up to 30 minutes to reflect during which, the telemetry may still be sent until new setting is applied to the website. You may reset IIS if you want the settings to be applied immediately.

Configuring gMSA as an Active Roles Service account

Active Roles Configuration Center enables you to configure the gMSA as a service account. Before you configure a gMSA as an Active Roles Service account, the following prerequisites must be met:

  • The Key Distribution Services (KDS) Root Key must be available in the KDS service on the Domain controller.

  • The computers and groups that have servers with Active Roles Service installed on them, must be added to the gMSA.

  • The gMSA must be available in the Local Administrators group where the Active Roles service is installed and in the built-in Administrators group of the domain.

  • The gMSA must have an SQL login with db_Owner permission for Active Roles database.

  • The gMSA account name must be unique across domains.

NOTE: Exchange operations cannot be performed on the on-premises Exchange Server environment using the gMSA. For example, Remote mailbox, User mailbox, or Contact.

For information on creating a new database see Configuring the Active Roles Service account to use a gMSA.

For more information on managing gMSA accounts see Managing Group Managed Service Accounts in the Active Roles User Guide.

Configuring the Active Roles Service account to use a gMSA

After completion of Active Roles Setup, the Configuration Center enables you to create an instance of the Administration Service to get the Administration Service ready for use.

To configure the Administration Service account to use a gMSA as the service account during initial configuration

  1. Start Configuration Center on the computer running the Administration Service.

    You can start Configuration Center by selecting Configuration Center on the Apps page or Start menu, depending upon the version of your Windows operating system. For more information, see Running Configuration Center.

  2. In the Configuration Center main window, under Administration Service, click Configure.

  3. On the Administration Service page, in the Service Account area, click Browse.

  4. In the Select User or Service Account dialog, click Object Types.

  5. In the Object Types dialog, select the Service Accounts object type along with the Users object type and click OK.

  6. In the Service User or Service Account dialog, click Check Names to select the required gMSA, and click OK.

    The Configure Administration Service dialog displays the new login name for the gMSA. The Password field is disabled.

  7. Click Next to complete the service account configuration.

    If the system running the Active Roles Service is not linked to the gMSA, then an error is displayed prompting you to check if the system is permitted to use the provided gMSA.

    If the gMSA is not part of the Local Administrators group, then an error is displayed prompting you to check if the gMSA is a member of the Local Administrators group on the system.

  8. If all the prerequisites are met, you can proceed to the next step. Provide the name of the group or user account that will have full access to all Active Roles features and functions through this Administration Service instance (Active Roles Admin). Click Next.

  9. Provide the details for the database in which this Administration Service instance will store the configuration data and management history data.

    You have the option to create a new database or use an existing database of the current Active Roles version. It is possible to have multiple Administration Service instances that use the same database.

    NOTE: When you create a new database, you can add the DB_owner permission to the gMSA for the new database only after the Administration Service is configured.

    Based on the authentication mode that the Administration Service instance uses when connecting to the database, the Administration Service uses the relevant credentials:

    • With the Windows authentication option, the Administration Service will use the credentials of the service account.

    • With the SQL Server authentication option, the Administration Service will use the SQL login name and password you supply in the wizard.

  10. After all steps are complete, review the settings on the Ready to Configure summary page and click Configure to save the configuration.

The Active Roles Admin setting is specific to the instance of the Administration Service. If you have multiple Administration Service instances deployed in your environment, then you need to apply the changes on each computer running the Administration Service.

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