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Active Roles 8.1.4 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

How the Home Folder Deprovisioning policy works

When processing a request to deprovision a user, Active Roles uses this policy to determine the home folder deprovisioning options, and then updates the configuration of the user’s home folder accordingly.

The available home folder deprovisioning options are summarized in the following table. For each option, the table outlines the policy effect on the user’s home folder.

Table 14: Policy effect on the user’s home folder

Option

Policy effect

Remove the user’s permissions on the home folder

Modifies the home folder security so that the deprovisioned user cannot access his or her home folder.

Grant the user’s manager read access to the home folder

Makes it possible for the person designated as the deprovisioned user’s manager to view and retrieve data from the home folder of that user. The manager is determined based on the Manager attribute of the deprovisioned user account in Active Directory.

Grant selected users or groups read access to the home folder

Makes it possible for the specified users or groups to view and retrieve data from the deprovisioned user’s home folder.

Make the selected user or group the owner of the home folder

Designates the specified user or group as the owner of the deprovisioned user’s home folder. The owner is authorized to control how permissions are set on the folder, and can grant permissions to others.

Delete the home folder when the user account is deleted

Upon the deletion of a user account, analyzes whether the user’s home folder is empty, and then deletes or retains the home folder, depending on the policy configuration. A policy can be configured to only delete empty folders. Another option is to delete both empty and non-empty folders.

Configuring a Home Folder Deprovisioning policy

You can configure a Home Folder Deprovisioning policy with the Active Roles Console.

To configure a Home Folder Deprovisioning policy

  1. On the Policy to Configure page, select Home Folder Deprovisioning, and then click Next.

    Figure 68: Options to Deprovision Home Folder

  2. On the Options to Deprovision Home Folder page, select the options you want the policy to apply when deprovisioning a user account. You can select any combination of these options to deprovision the home folder for the deprovisioned user account:

    • Remove the user’s permissions on the home folder

    • Grant the user’s manager read-only access to the home folder

    • Grant these users or groups read-only access to the home folder

    • Make this user or group the owner of the home folder

    • Delete the home folder when the user account is deleted

  3. If you selected the Grant these users or groups read-only access to the home folder check box, click Select and use the Select Objects dialog to specify the users or groups you want.

  4. If you selected the Make this user or group the owner of the home folder check box, click Select and use the Select Objects dialog to specify the user or group you want.

  5. If you selected the Delete the home folder when the user account is deleted check box, select one of these options:

    • Always to have the policy delete the home folder regardless of whether the folder contains any files or sub-folders.

    • If home folder is empty to prevent the home folder from being deleted if it contains any files or sub-folders.

  6. Click Next.

  7. On the Enforce Policy page, you can specify objects to which this Policy Object must be applied. To do so, click Add, and use the Select Objects dialog to locate and select the objects you want.

  8. Click Next, then click Finish.

Scenario: Removing access to home folder

The policy described in this scenario performs the following functions during the user deprovisioning process:

  • Removes all permissions the user had to his or her home folder.

  • Designates the Administrators group as the owner of deprovisioned home folders.

To implement this scenario, you must perform the following actions:

  1. Create and configure the Policy Object that defines the appropriate policy.

  2. Apply the Policy Object to a domain, OU, or Managed Unit.

As a result, when deprovisioning a user account in the container you selected in Step 2, Active Roles modifies the security on the user’s home folder as prescribed by this policy.

The following two sections elaborate on the steps to implement this scenario.

Creating and configuring the Policy Object

You can create and configure the Policy Object you need by using the New Deprovisioning Policy Object Wizard. For information about the wizard, see Creating a Policy Object.

To configure the policy, click Home Folder Deprovisioning on the Select Policy Type page of the wizard. Then, click Next.

On the Options to Deprovision Home Folder page, select both the Remove the user’s permissions on the home folder and Grant the user’s manager read-only access to the home folder check boxes.

Make sure that no other check boxes on the page are selected. Then, click Next and follow the instructions in the wizard to create the Policy Object.

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