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Active Roles 8.1.4 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

How the Property Generation and Validation policy works

When creating or modifying an object, Active Roles checks whether the property values satisfy the criteria defined in the policy. If they do not, Active Roles prevents you from creating or modifying the object.

In the Object Creation Wizard and Properties dialogs, the properties that are controlled by the policy are displayed as hyperlinks. If you have a policy configured to populate a property with a certain value (generate the default value), the edit box for the property is unavailable for editing, as shown in the following figure.

Figure 32: Object creation

You can click a hyperlink to display the policy details.

With a policy configured to define a set of acceptable values for a given property, the Active Roles Console provides a drop-down list to select a value when modifying that property. The user of the Active Roles Console can choose an acceptable value from the list instead of having to type a value in the edit box. This feature is illustrated in the following figure, where the Office box provides a list of acceptable values that are prescribed by policy.

Figure 33: Acceptable values for a policy

Configuring a Property Generation and Validation policy

To configure a Property Generation and Validation policy via the Active Roles Console (also known as the MMC interface), perform the following procedure.

To configure a Property Generation and Validation policy

  1. Navigate to Configuration > Policies > Administration.

  2. To open the New Provisioning Policy Object Wizard dialog, right-click in the middle pane to open the context menu, and then select New > Provisioning Policy.

  3. On the Name and Description page, provide a unique Name for the new Policy Object. Optionally, also provide a Description. To continue, click Next.

  4. On the Policy to Configure page, select Property Generation and Validation, and then click Next.

  5. On the Controlled Property page, click Select to open the Select Object Type and Property dialog.

  6. To select the object type and its object property you want the policy to control, use the settings of the Select Object Type and Property dialog:

    • Use the Object type drop-down menu to select the object type whose property you want to provision.

    • Use either the Look for Property search box to manually search for the object property you want to provision, or browse it in the Object Property list.

      TIP: If you do not see the object type you need, expand the list by selecting Show all possible object types.

      NOTE: Policy Object settings specific to Azure cloud-only objects (such as cloud-only Azure users, guest users, or contacts) are available only if your Active Roles deployment is licensed for managing cloud-only Azure objects. Contact One Identity support for more information.

      Also, Policy Objects specific to Azure cloud-only objects will work correctly only if an Azure tenant is already configured in the AD of the organization, and Active Roles is already set as a consented Azure application for that Azure tenant. For more information on these settings, see Configuring a new Azure tenant and consenting Active Roles as an Azure application.

    • Once you selected the object and property, click OK to continue.

  7. On the Configure Policy Rule page, specify the condition(s) you want to configure for the policy by selecting them in the Select conditions to configure policy rule list. The selected conditions then appear in the Edit policy rule text box.

  8. (Optional) If the selected condition supports editing, then click the underlined part of the condition to open the Add Value dialog and edit its settings.

    To specify additional configuration for the condition, enter a variable into the Value field, then click OK to close the Add Value dialog.

    Alternatively, click Configure Value, then click Add, and configure an entry manually in the Add Entry dialog. For more information on manual configuration, see Configuring entries. To close the Add Value dialog, click OK.

  9. (Optional) If multiple conditions are selected, switch between the AND and OR logic of the condition relations by clicking and or or.

  10. After selecting and configuring the condition(s), click Next.

  11. (Optional) On the Policy Description page, modify the default description of the policy generated by the wizard. To do so, select Modify this policy description to make the description editable. Modify the description, then click Next.

  12. On the Enforce Policy page, specify the objects to which the configured Policy Object will be applied. Click Add, and then use the Select Objects dialog to locate and select the objects.

    TIP: When provisioning cloud-only Azure users or guest users, you can either select the respective object category (such as the Azure user or Azure guest user node) in this step, or the Azure tenant that contains the Azure objects.

  13. To complete creating the Policy Object, click Next, then Finish.

Entry type: Text

When you select Text under Entry type in the Add Entry window, the Entry properties area displays the Text value box.

In the Text value box, type the text you want to include in the value, and then click OK.

Entry type: <Object> Property

When you select <Object> Property under Entry type in the Add Entry window, the Entry properties area looks as follows.

Using this entry type, you can configure a value based on a property of the object itself. To choose a property, click Select.

If you want the entry to include the entire value of the property, click All characters of the property value. Otherwise, click The first, and specify the number of characters to include in the entry.

In the latter case, you can select the If value is shorter, add filling characters at the end of value check box, and type a character in the Filling character box. This character will fill the missing characters in the value of the object property if the value is shorter than specified in the box next to the option The first.

When you are done configuring an entry, click OK to close the Add Entry window. The entry is added to the Configure Value dialog.

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