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Active Roles 8.1.4 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Blocking an automation workflow from running

If you want to prevent an automation workflow from running for a certain period of time, you can disable the workflow. The workflow can be enabled at a later time so that it is allowed to run. For more information, see Unblocking an automation workflow to run.

To block an automation workflow from running

  1. In the Active Roles Console tree, navigate to Configuration > Policies > Workflow.

  2. Right-click the automation workflow you want to block, then click Disable Workflow.

Unblocking an automation workflow to run

When an automation workflow is blocked, which prevents the workflow from running, you can unblock the workflow so that it can be run on demand or when it is scheduled to run.

To unblock an automation workflow to run

  1. In the Active Roles Console tree, navigate to Configuration > Policies > Workflow.

  2. Right-click the automation workflow you want to unblock, then click Enable Workflow.

Delegating automation workflow tasks

Active Roles provides a number of Access Templates that allow the administrator to delegate the following tasks related to automation workflows:

  • Configure automation workflow: To perform this task, the delegated administrator needs full control of automation workflow definitions, including the rights to add, configure, and remove workflow activities, view and change the workflow start conditions, add and remove workflow parameters, and assign values to workflow parameters.

  • Run automation workflow: To perform this task, the delegated administrator needs the rights to view the definition of an automation workflow, run the automation workflow on demand, and view the run history of the automation workflow.

  • View run history: To perform this task, the delegated administrator needs the rights to view the definition of an automation workflow, and view the run history reports on the running and completed instances of the automation workflow.

This section provides instructions on how to delegate these tasks to regular users or groups that do not have administrator rights in Active Roles.

Allowing access to workflow containers

Automation workflow tasks require access to containers that hold workflow definition objects. By default, Active Roles allows any authenticated user to view the Configuration > Policies > Workflow container itself. You can enable appropriate users or groups to view containers held in the Workflow container by applying the Workflow - View Workflow Containers Access Template to that container.

To enable users or groups to view workflow containers

  1. In the Console tree, expand Configuration > Policies, right-click the Workflow container, and then click Delegate Control.

  2. In the Active Roles Security dialog, click Add to start the Delegation of Control Wizard.

  3. On the Users or Groups page in the wizard, click Add, and then use the Select Objects dialog to select the desired users or groups.

  4. On the Access Templates page in the wizard, under Access Templates > Configuration, select the Workflow - View Workflow Containers check box.

  5. Follow the instructions in the wizard and accept the default settings.

  6. Click OK in the Active Roles Security dialog.

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