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Identity Manager 8.1.4 - Administration Guide for Connecting to Azure Active Directory

Managing Azure Active Directory environments Setting up synchronization with an Azure Active Directory tenant Basic data for managing an Azure Active Directory environment Azure Active Directory core directories Azure Active Directory user accounts Azure Active Directory groups Azure Active Directory administrator roles Azure Active Directory subscriptions and service plans
Azure Active Directory subscriptions Disabled Azure Active Directory service plans
Reports about Azure Active Directory objects Configuration parameters for managing an Azure Active Directory environment Default project template for Azure Active Directory

Providing administrative user accounts for several employees

Prerequisite

  • The user account must be labeled as a shared identity.

  • A dummy employee must exist. The dummy employee must be labeled as a shared identity and must have a manager.

  • The employees who are permitted to use the user account must be labeled as a primary identity.

To prepare an administrative user account for multiple employees

  1. Label the user account as a shared identity.

    1. In the Manager, select the Azure Active Directory | User accounts category.

    2. Select the user account in the result list.

    3. Select the Change master data task.

    4. On the General tab, in the Identity menu, select Shared identity.

  2. Link the user account to a dummy employee.

    1. In the Manager, select the Azure Active Directory | User accounts category.

    2. Select the user account in the result list.

    3. Select the Change master data task.

    4. On the General tab, select the dummy employee from the Employee menu.

      TIP: If you are the target system manager, you can choose to create a new dummy employee.

  3. Assign the employees who will use this administrative user account to the user account.

    1. In the Manager, select the Azure Active Directory | User accounts category.

    2. Select the user account in the result list.

    3. Select the Assign employees authorized to use task.

    4. In the Add assignments pane, add employees.

      TIP: In the Remove assignments pane, you can remove assigned employees.

      To remove an assignment

      • Select the employee and double-click .
Related topics

Privileged user accounts

Privileged user accounts are used to provide employees with additional privileges. This includes administrative user accounts or service accounts, for example. The user accounts are labeled with the Privileged user account property (IsPrivilegedAccount column).

NOTE: The criteria according to which user accounts are automatically identified as privileged are defined as extensions to the view definition (ViewAddOn) in the TSBVAccountIsPrivDetectRule table (which is a table of the Union type). The evaluation is done in the TSB_SetIsPrivilegedAccount script.

To create privileged users through account definitions

  1. Create an account definition. Create a new manage level for privileged user accounts and assign this manage level to the account definition.
  2. If you want to prevent the properties for privileged user accounts from being overwritten, set the IT operating data overwrites property for the manage level to Only initially. In this case, the properties are populated just once when the user accounts are created.
  3. Specify the effect of temporarily or permanently disabling or deleting, or the security risk of an employee on its user accounts and group memberships for each manage level.
  4. Create a formatting rule for the IT operating data.

    You use the mapping rule to define which rules are used to map the IT operating data for the user accounts, and which default values are used if no IT operating data can be determined through a person's primary roles.

    Which IT operating data is required depends on the target system. The following settings are recommended for privileged user accounts:

    • In the mapping rule for the IsPrivilegedAccount column, use the default value 1 and set the Always use default value option.
    • You can also specify a mapping rule for the IdentityType column. The column owns different permitted values that represent user accounts.
    • To prevent privileged user accounts from inheriting the entitlements of the default user, define a mapping rule for the IsGroupAccount column with a default value of 0 and set the Always use default value option.
  5. Enter the effective IT operating data for the target system.

    Specify in the departments, cost centers, locations, or business roles which IT operating data should apply when you set up a user account.

  6. Assign the account definition directly to employees who work with privileged user accounts.

    When the account definition is assigned to an employee, a new user account is created through the inheritance mechanism and subsequent processing.

TIP: If customization requires that the login names of privileged user accounts follow a defined naming convention, create the template according to which the login names are formed.

  • To use a prefix for the login name, in the Designer, set the TargetSystem | AzureAD | Accounts | PrivilegedAccount | AccountName_Prefix configuration parameter.
  • To use a postfix for the login name, in the Designer, set theTargetSystem | AzureAD | Accounts | PrivilegedAccount | AccountName_Postfix configuration parameter.

These configuration parameters are evaluated in the default installation, if a user account is marked with the Privileged user account property (IsPrivilegedAccount column). The user account login names are renamed according to the formatting rules. This also occurs if the user accounts are labeled as privileged using the Mark selected user accounts as privileged schedule.

Related topics

Editing master data for Azure Active Directory user accounts

A user account can be linked to an employee in One Identity Manager. You can also manage user accounts separately from employees.

NOTE: It is recommended to use account definitions to set up user accounts for company employees. In this case, some of the master data described in the following is mapped through templates from employee master data.

NOTE: If employees are to obtain their user accounts through account definitions, the employees must own a central user account and obtain their IT operating data through assignment to a primary department, a primary location, or a primary cost center.

TIP: You can combine the account definition for creating the user account and the subscription that will be used into one system role. In this way, the employee automatically obtains a user account and a subscription.

An employee can obtain this system role directly through departments, cost centers, locations, or business roles, or an IT Shop request.

To create a user account

  1. In the Manager, select the Azure Active Directory | User accounts category.

  2. Click in the result list.

  3. On the master data form, edit the master data for the user account.

  4. Save the changes.

To edit master data for a user account

  1. In the Manager, select the Azure Active Directory | User accounts category.

  2. Select the user account in the result list and run the Change master data task.

  3. Edit the user account's resource data.

  4. Save the changes.

To manually assign or create a user account for an employee

  1. In the Manager, select the Employees | Employees category.

  2. Select the employee in the result list and run the Assign Azure Active Directory user accounts task.

  3. Assign a user account.

  4. Save the changes.
Detailed information about this topic
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General master data of Azure Active Directory user accounts

Enter the following data on the General tab.

Table 23: General master data for a user account
Property Description

Employee

 Employee that uses this user account. An employee is already entered if the user account was generated by an account definition. If you create the user account manually, you can select an employee in the menu. If you are using automatic employee assignment, an associated employee is found and added to the user account when you save the user account.

You can create a new employee for a user account with an identity of type Organizational identity, Personalized administrator identity, Sponsored identity, Shared identity, or Service identity. To do this, click next to the input field and enter the required employee master data. Which login data is required depends on the selected identity type.

Account definition

Account definition through which the user account was created.

Use the account definition to automatically fill user account master data and to specify a manage level for the user account. One Identity Manager finds the IT operating data of the assigned employee and enters it in the corresponding fields in the user account.

NOTE: The account definition cannot be changed once the user account has been saved.

Manage level

 Manage level of the user account. Select a manage level from the menu. You can only specify the manage level can if you have also entered an account definition. All manage levels of the selected account definition are available in the menu.

Tenant

User account's tenant.

Domain

User account's domain.

Location

Location where this user account is in use.

First name

 The user’s first name. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Last name

 The user’s last name. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

User login name

User account login name. The user's login name is made up of the alias and the domain. User login names that are formatted like this correspond to the User Principal Name (UPN) in Azure Active Directory.

Display name

User account display name.

Alias

Email alias for the user account.

Preferred language

User's preferred language, for example, en-US.

Password

Password for the user account. The employee’s central password can be mapped to the user account password. For detailed information about an employee’s central password, see One Identity Manager Identity Management Base Module Administration Guide.

If you use an initial password for the user accounts, it is automatically entered when a user account is created.

NOTE: One Identity Manager password policies are taken into account when a user password is being verified. Ensure that the password policy does not violate the target system's requirements.

Password confirmation

Reconfirm password.

Change password at next login

Specifies whether the user must change their password the next time they log in.

Password policy

Policies, which only apply to the user account. The available options are: No restrictions, Password never expires, and Allow weak passwords.

Risk index (calculated)

Maximum risk index value of all assigned groups. The property is only visible if the QER | CalculateRiskIndex configuration parameter is set. For detailed information, see the One Identity Manager Risk Assessment Administration Guide.

Category

Categories for the inheritance of groups by the user account. Groups can be selectively inherited by user accounts. To do this, groups and user accounts or contacts are divided into categories. Select one or more categories from the menu.

Identity

User account's identity type Permitted values are:

  • Primary identity: Employee's default user account.

  • Organizational identity: Secondary user account used for different roles in the organization, for example for subcontracts with other functional areas.

  • Personalized administrator identity: User account with administrative permissions, used by one employee.

  • Sponsored identity: User account that is used for a specific purpose, such as training.

  • Shared identity: User account with administrative permissions, used by several employees. Assign all employees that use this user account.

  • Service identity: Service account.

Privileged user account.

Specifies whether this is a privileged user account.

Groups can be inherited

Specifies whether the user account can inherit groups through the employee. If this option is set, the user account inherits groups through hierarchical roles or IT Shop requests.

  • If you add an employee with a user account to a department, for example, and you have assigned groups to this department, the user account inherits these groups.
  • If an employee has requested group membership in the IT Shop and the request is granted approval, the employee's user account only inherits the group if the option is set.

User account is disabled

Specifies whether the user account is disabled. If a user account is not required for a period of time, you can temporarily disable the user account by using the "User account is disabled" option.

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