Identity Manager 8.2.1 - Administration Guide for Connecting to SharePoint Online

One Identity Manager supplies a default configuration for the Unmanaged and Full managed manage levels. You can define other manage levels depending on your requirements.

IMPORTANT: In the Designer, extend the templates by adding the procedure for the additional manage levels. For detailed information about templates, see the One Identity Manager Configuration Guide.

To create a manage level

In the Manager, select the SharePoint Online > Basic configuration data > Account definitions > Manage levels category.
Click in the result list.
On the main data form, edit the main data of the manage level.
Save the changes.

Related topics

Assigning manage levels to account definitions

IMPORTANT: The Unmanaged manage level is assigned automatically when you create an account definition and it cannot be removed.

To assign manage levels to an account definition

In the Manager, select the SharePoint Online > Basic configuration data > Account definitions > Account definitions category.
Select an account definition in the result list.
Select the Assign manage level task.
In the Add assignments pane, assign the manage level.
TIP: In the Remove assignments pane, you can remove assigned manage levels.

To remove an assignment
- Select the manage level and double-click .
Save the changes.

Main data for manage levels

Enter the following data for a manage level.

Table 9: Main data for manage levels
Property	Description
Manage level	Name of the manage level.
Description	Text field for additional explanation.
IT operating data overwrites	Specifies whether user account data formatted from IT operating data is automatically updated. Permitted values are: Never: Data is not updated. (Default) Always: Data is always updated. Only initially: Data is only determined at the start.
Retain groups if temporarily disabled	Specifies whether user accounts of temporarily deactivated retain their group memberships.
Lock user accounts if temporarily disabled *)	Specifies whether user accounts of temporarily deactivated employees are locked.
Retain groups if permanently disabled	Specifies whether user accounts of permanently deactivated employees retain group memberships.
Lock user accounts if permanently disabled *)	Specifies whether user accounts of permanently deactivated employees are locked.
Retain groups on deferred deletion	Specifies whether user accounts of employees marked for deletion retain their group memberships.
Lock user accounts if deletion is deferred*)	Specifies whether user accounts of employees marked for deletion are locked.
Retain groups on security risk	Specifies whether user accounts of employees posing a security risk retain their group memberships.
Lock user accounts if security is at risk*)	Specifies whether user accounts of employees posing a security risk are locked.
Retain groups if user account disabled	Specifies whether disabled user accounts retain their group memberships.

NOTE:*) SharePoint Online user accounts cannot be locked!

When an employee is disabled, deleted, or rated as a security risk their SharePoint Online user accounts remain enabled. For logging into a SharePoint Online site collection, you need to know if the user account referenced as an authentication object is locked or disabled. To prevent a disabled, deleted, or security risk employee logging into a SharePoint Online site collection, manage the user accounts linked as authentication objects using account definitions.

Creating mapping rules for IT operating data

An account definition specifies which rules are used to form the IT operating data and which default values will be used if no IT operating data can be found through the employee's primary roles.

The following IT operating data is used in the One Identity Manager default configuration for automatically creating user accounts for an employee in the target system and modifying them.

SharePoint Online authentication mode
Groups can be inherited
Roles can be inherited
Privileged user account.

To create a mapping rule for IT operating data

In the Manager, select the SharePoint Online > Basic configuration data > Account definitions > Account definitions category.
Select an account definition in the result list.
Select the Edit IT operating data mapping task.
Click Add and enter the following information:
- Column: User account property for which the value is set. In the menu, you can select the columns that use the TSB_ITDataFromOrg script in their template.
- Source: Specifies which roles to use in order to find the user account properties. You have the following options:
  - Primary department
  - Primary location
  - Primary cost center
  - Primary business roles
    
    NOTE: The business role can only be used if the Business Roles Module is available.
  - Empty
    
    If you select a role, you must specify a default value and set the Always use default value option.
- Default value: Default value of the property for an employee's user account if the value is not determined dynamically from the IT operating data.
- Always use default value: Specifies whether the user account property is always set with the default value. IT operating data is not determined dynamically from a role.
- Notify when applying the default: Specifies whether an email is sent to a specific mailbox when the default value is used. The Employee - new user account with default properties created mail template is used.
  
  To change the mail template, in the Designer, adjust the TargetSystem | SharePoint Online | Accounts | MailTemplateDefaultValues configuration parameter.
Save the changes.

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Identity Manager 8.2.1 - Administration Guide for Connecting to SharePoint Online

Creating manage levels

Related topics

Assigning manage levels to account definitions

Main data for manage levels

Creating mapping rules for IT operating data