To create a new account definition
In the Manager, select the SharePoint Online > Basic configuration data > Account definitions > Account definitions category.
Click 
On the main data form, enter the main data of the account definition.
Save the changes.
To edit an account definition
In the Manager, select the SharePoint Online > Basic configuration data > Account definitions > Account definitions category.
Select an account definition in the result list.
Select the Change main data task.
Enter the account definition's main data.
Save the changes.
Enter the following data for an account definition:
|
Property |
Description |
|---|---|
|
Account definition |
Account definition name. |
|
User account table |
Table in the One Identity Manager schema that maps user accounts. |
|
Target system |
Target system to which the account definition applies. |
|
Required account definition |
Specifies the required account definition. TIP: You can enter the account definition of the corresponding Azure Active Directory tenant here. In this case, an Azure Active Directory user account is first created for the employee. Once this user account exists, the SharePoint Online user account is added. |
|
Description |
Text field for additional explanation. |
|
Manage level (initial) |
Manage level to use by default when you add new user accounts. |
|
Risk index |
For detailed information, see the One Identity Manager Risk Assessment Administration Guide. |
|
Service item |
|
|
IT Shop |
Specifies whether the account definition can be requested through the IT Shop. The account definition can be requested by an employee through the Web Portal and distributed using a defined approval process. The resource can also be assigned directly to employees and roles outside the IT Shop. |
|
Only for use in IT Shop |
Specifies whether the account definition can only be requested through the IT Shop. The account definition can be requested by an employee through the Web Portal and distributed using a defined approval process. The account definition cannot be directly assigned to roles outside the IT Shop. |
|
Automatic assignment to employees |
Specifies whether the account definition is automatically assigned to all internal employees. To automatically assign the account definition to all internal employee, use the Enable automatic assignment to employees The account definition is assigned to every employee that is not marked as external. Once a new internal employee is created, they automatically obtain this account definition. To automatically remove the account definition assignment from all employees, use the Disable automatic assignment to employees. The account definition cannot be reassigned to employees from this point on. Existing account definition assignments remain intact. |
|
Retain account definition if permanently disabled |
Specifies the account definition assignment to permanently deactivated employees. Option set: The account definition assignment remains in effect. Option not set (default): The account definition assignment is not in effect. |
|
Retain account definition if temporarily disabled |
Specifies the account definition assignment to temporarily deactivated employees. Option set: The account definition assignment remains in effect. Option not set (default): The account definition assignment is not in effect. |
|
Retain account definition on deferred deletion |
Specifies the account definition assignment on deferred deletion of employees. Option set: The account definition assignment remains in effect. Option not set (default): The account definition assignment is not in effect. |
|
Retain account definition on security risk |
Specifies the account definition assignment to employees posing a security risk. Option set: The account definition assignment remains in effect. Option not set (default): The account definition assignment is not in effect. |
|
Resource type |
|
|
Spare field 01 - spare field 10 |
Additional company-specific information. Use the Designer to customize display names, formats, and templates for the input fields. |
|
Groups can be inherited |
Specifies whether the user account can inherit groups through the linked employee. If the option is set, the user account inherits groups through hierarchical roles, in which the employee is a member, or through IT Shop requests.
|
|
Roles can be inherited |
Specifies whether the user account can inherit SharePoint Online roles through the linked employee. If the option is set, the user account inherits SharePoint Online roles through hierarchical roles, in which the employee is a member, or through IT Shop requests. |
One Identity Manager supplies a default configuration for manage levels:
Unmanaged: User accounts with the Unmanaged manage level are linked to the employee but they do no inherit any further properties. When a new user account is added with this manage level and an employee is assigned, some of the employee's properties are transferred initially. If the employee properties are changed at a later date, the changes are not passed onto the user account.
Full managed: User accounts with the Full managed manage level inherit defined properties of the assigned employee. When a new user account is created with this manage level and an employee is assigned, the employee's properties are transferred in an initial state. If the employee properties are changed at a later date, the changes are passed onto the user account.
NOTE: The Full managed and Unmanaged manage levels are analyzed in templates. You can customize the supplied templates in the Designer.
You can define other manage levels depending on your requirements. You need to amend the templates to include manage level approaches.
Specify the effect of temporarily or permanently disabling, deleting, or the security risk of an employee on its user accounts and group memberships for each manage level.
Employee user accounts can be locked when they are disabled, deleted, or rated as a security risk so that permissions are immediately withdrawn. If the employee is reinstated at a later date, the user accounts are also reactivated.
You can also define group membership inheritance. Inheritance can be discontinued if desired when, for example, the employee’s user accounts are disabled and therefore cannot be members in groups. During this time, no inheritance processes should be calculated for this employee. Existing group memberships are deleted.
To edit a manage level
In the Manager, select the SharePoint Online > Basic configuration data > Account definitions > Manage levels category.
Select the manage level in the result list.
Select the Change main data task.
Edit the manage level's main data.
Save the changes.
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