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Active Roles 8.1.2 - Administration Guide

Introduction Getting started Rule-based administrative views Role-based administration
Access Templates as administrative roles Access Template management tasks Examples of use Deployment considerations Windows claims-based access rules
Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configure an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Managing Hybrid AD users
Creating a new Azure AD user with the Web Interface Viewing or updating the Azure AD user properties with the Web Interface Viewing or modifying the manager of a hybrid Azure user Disabling an Azure AD user Enabling an Azure AD user Deprovisioning of an Azure AD user Undo deprovisioning of an Azure AD user Adding an Azure AD user to a group Removing an Azure AD user from a group View the change history and user activity for an Azure AD user Deleting an Azure AD user with the Web Interface Creating a new hybrid Azure user with the Active Roles Web Interface Converting an on-premises user with an Exchange mailbox to a hybrid Azure user Licensing a hybrid Azure user for an Exchange Online mailbox Viewing or modifying the Exchange Online properties of a hybrid Azure user Creating a new Azure AD user with Management Shell Updating the Azure AD user properties with the Management Shell Viewing the Azure AD user properties with the Management Shell Delete an Azure AD user with the Management Shell Assigning Microsoft 365 licenses to new hybrid users Assigning Microsoft 365 licenses to existing hybrid users Modifying or removing Microsoft 365 licenses assigned to hybrid users Updating Microsoft 365 licenses display names
Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Microsoft 365 roles management for hybrid environment users Managing Microsoft 365 contacts Managing Hybrid AD groups Managing Microsoft 365 Groups Managing cloud-only distribution groups Managing cloud-only dynamic distribution groups Managing Azure security groups Managing cloud-only Azure users Managing cloud-only Azure guest users Managing cloud-only Azure contacts Changes to Active Roles policies for cloud-only Azure objects Managing room mailboxes Managing cloud-only shared mailboxes
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Viewing Change History and User Activity

To view the Change History and User Activity for a cloud-only Azure user, you can use the Active Roles Web Interface.

To view the Change History and User Activity of a cloud-only Azure user

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Azure > <Azure tenant> > Azure Users.

    The Azure Users page is displayed and lists the Azure users that are available in Azure.

  3. To view the history, select the Azure user.

  4. In the Command pane, click Change History or User Activity.

    Selecting Change History displays the information on changes that were made to the user through Active Roles.

Deleting an Azure user account

To delete an Azure user , you can use the Active Roles Web Interface.

To delete an Azure user account

  1. On the Active Roles Web Interface navigation bar, click Directory Management.

  2. On the Views tab in the Browse pane, click Azure > <Azure tenant> > Azure Users.

    The Azure Users page is displayed and lists the Azure users that are available in Azure.

  3. Select the Azure user that you want to delete.

  4. In the Command pane, click Delete.

    A message prompts you to confirm the action.

  5. Click Yes to continue.

    The Azure user that are selected are deleted.

Managing cloud-only Azure guest users

You can invite (or re-invite), modify and remove cloud-only Azure guest users in the Azure AD of your organization with the Active Roles Web Interface.

An Azure guest user is a type of cloud-only Azure user that is not part of the organization domain for which you configure it.

When you create a new cloud-only Azure user for your organization, you must:

  1. Specify a User Principal Name (UPN) and password for the Azure user.

  2. Select the organization domain where the Azure user will be located within the Azure tenant.

However, when you create an Azure guest user, no domains are assigned to the user within the Azure tenant. Instead, the procedure has the following main steps:

  1. You specify the basic permissions of the guest user, along with an email address to which Active Roles will send an invitation.

  2. Using the link in the invitation email, the guest user can gain the configured access with their account upon joining the organization.

  3. Once the guest accepted the invitation, you can assign additional permissions (like roles, licenses, storage space, and so on) to the user, similarly to a regular cloud-only Azure user.

NOTE: Active Roles does not restrict the type of permissions that you can assign to Azure guest users. However, for security reasons, One Identity recommends that you assign only the rights and resources to guest users that external contractors typically receive in your organization.

Inviting an Azure guest user

If an external user (such as a contractor, or other non-employee resource with limited permissions) must be added to the organization, invite them as Azure guest users to the Azure tenant of the organization using the Active Roles Web Interface.

To invite an Azure guest user

  1. Navigate to Directory Management > Tree > Azure > <azure-tenant-name> > Azure Guest Users.

    The list of Azure guest users of the selected tenant is displayed.

    Figure 220: Directory Management > Tree View > Azure > <azure-tenant-name> > Azure Guest Users — Listing the Azure guest users in the tenant

  2. In the right-side pane, click Invite Guest.

    You will invite a new guest user, and set up their account, application licenses and various admin roles, too.

  3. Identity

    Configure the settings required by your organization for setting up the identity of the guest user.

    Figure 221: Azure Guest Users > Invite Guest > Identity – Configuring basic user account settings for the Azure guest user

    1. (Optional) Enter the First Name of the Azure guest user.

      NOTE: If you do not enter a First Name, Active Roles will fill this field with the local part of the specified Email address.

    2. (Optional) Enter the Last Name of the Azure guest user.

    3. (Optional) Enter the Display Name of the Azure guest user.

      TIP: By default, the Display Name is automatically generated from the specified First Name and Last Name, but you can modify it to something else (such as a nickname).

      CAUTION: Hazard of data loss!

      The Display Name field supports special characters. However, to avoid any potential problems in Active Roles when managing the Azure object, do not use any semicolons (;) in the specified display name.

    4. Enter the Email address where Active Roles will send out the invitation. This field is mandatory and must be unique.

    5. (Optional) Enter the Azure Tenant ID of the Azure tenant that will contain the guest user.

    6. To grant the Azure guest user access to the configured licenses and admin roles, select Allow user to sign in and access services.

      • If this setting is selected during this step, the guest user will receive access as soon as they accept the invitation.

      • If left clear, you must manually grant access later by enabling this setting in the Azure Properties page of the guest user. For more information, see Viewing and updating the properties of an Azure guest user.

        TIP: Leaving this setting clear is useful if the account of the Azure guest user is created in advance, and they require access to the assigned resources only later (for example, because their contract project starts only at a later date).

    7. (Optional) Enter a unique Personal message that the invitation email will contain.

  4. Licenses

    Select the Microsoft application resources licensed in your organization that you want to assign to the configured Azure guest user.

    Figure 222: Azure Guest Users > Invite Guest > Licenses – Assigning application licenses to the Azure guest user

  5. O365 Admin Roles

    Select the O365 role(s) that you want to grant for the Azure guest user.

    Figure 223: Azure Guest Users > Invite Guest > O365 Admin Roles – Assigning Office 365 administrator roles to the Azure guest user

    NOTE: You can assign roles to the Azure guest user in Active Roles without any limitation. However, One Identity recommends that you assign Azure guest users only the admin roles that external contractors typically receive in your organization.

  6. (Optional) Job Info

    Enter the Job Title and the assigned Department of the guest user, if needed.

    Figure 224: Azure Guest Users > Invite Guest > Job Info – Specifying organizational information for the Azure guest user

  7. To save your changes and send the invite email to the guest user, click Finish.

    NOTE: Consider the following when administering cloud-only Azure guest users:

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