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Active Roles 8.1.3 - Administration Guide

Introduction Getting started with Active Roles Configuring rule-based administrative views Configuring role-based administration Rule-based autoprovisioning and deprovisioning
Provisioning Policy Objects Deprovisioning Policy Objects How Policy Objects work Policy Object management tasks Policy configuration tasks
Property Generation and Validation User Logon Name Generation Group Membership AutoProvisioning Exchange Mailbox AutoProvisioning AutoProvisioning in SaaS products OneDrive Provisioning Home Folder AutoProvisioning Script Execution Microsoft 365 and Azure Tenant Selection E-mail Alias Generation User Account Deprovisioning Office 365 Licenses Retention Group Membership Removal Exchange Mailbox Deprovisioning Home Folder Deprovisioning User Account Relocation User Account Permanent Deletion Group Object Deprovisioning Group Object Relocation Group Object Permanent Deletion Notification Distribution Report Distribution
Deployment considerations Checking for policy compliance Deprovisioning users or groups Restoring deprovisioned users or groups Container Deletion Prevention policy Picture management rules Policy extensions
Using rule-based and role-based tools for granular administration Workflows
Key workflow features and definitions About workflow processes Workflow processing overview Workflow activities overview Configuring a workflow
Creating a workflow definition for a workflow Configuring workflow start conditions Configuring workflow parameters Adding activities to a workflow Configuring an Approval activity Configuring a Notification activity Configuring a Script activity Configuring an If-Else activity Configuring a Stop/Break activity Configuring an Add Report Section activity Configuring a Search activity Configuring CRUD activities Configuring a Save Object Properties activity Configuring a Modify Requested Changes activity Enabling or disabling an activity Enabling or disabling a workflow Using the initialization script
Approval workflow Email-based approval Automation workflow Activity extensions
Temporal Group Memberships Group Family Dynamic groups Active Roles Reporting Management History Entitlement profile Recycle Bin AD LDS data management One Identity Starling Join and configuration through Active Roles Managing One Identity Starling Connect Configuring linked mailboxes with Exchange Resource Forest Management Configuring remote mailboxes for on-premises users Migrating Active Roles configuration with the Configuration Transfer Wizard Managing Skype for Business Server with Active Roles
About Skype for Business Server User Management Active Directory topologies supported by Skype for Business Server User Management User Management policy for Skype for Business Server User Management Master Account Management policy for Skype for Business Server User Management Access Templates for Skype for Business Server Configuring the Skype for Business Server User Management feature Managing Skype for Business Server users
Exchanging provisioning information with Active Roles SPML Provider Monitoring Active Roles with Management Pack for SCOM Configuring Active Roles for AWS Managed Microsoft AD Azure AD, Microsoft 365, and Exchange Online Management
Configuring Active Roles to manage Hybrid AD objects Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning Changes to Active Roles policies for cloud-only Azure objects
Managing the configuration of Active Roles
Connecting to the Administration Service Managed domains Using unmanaged domains Evaluating product usage Creating and using virtual attributes Examining client sessions Monitoring performance Customizing the Console Using Configuration Center Changing the Active Roles Admin account Enabling or disabling diagnostic logs Active Roles Log Viewer
SQL Server replication Using regular expressions Administrative Template Configuring federated authentication Communication ports Active Roles and supported Azure environments Integrating Active Roles with other products and services Active Roles Language Pack Active Roles Diagnostic Tools Active Roles Add-on Manager

Changes to Azure M365 Policies in Active Roles after 7.4.1

Active Roles 7.4.3 introduces support for Azure Multi tenant model. Multiple tenants can be configured on the Web Interface. You can manage the Azure objects from multiple tenants from the Web Interface.

The previous custom policies related to Azure Roles and licenses, and OneDrive are not valid and the policy evaluation is skipped after an import or upgrade. Active Roles 7.4.3 introduces a new Azure/Microsoft 365 Tenant Management policy that encompasses all the previous Azure related policies such as Azure Roles and Licenses, and OneDrive policies. Configure the latest Azure/Microsoft 365 Tenant Selection policies to proceed further. The Web Interface notifies the user if any older policies are applied on the OU. Deprovisioning policy for Azure license retention is invalid and must be created again and applied. For more information on the new policy, see Microsoft 365 and Azure Tenant Selection.

Unified provisioning policy for Azure M365 Tenant Selection, Microsoft 365 License Selection, Microsoft 365 Roles Selection, and OneDrive provisioning

The O365 and Azure Tenant Selection provisioning policy is a unified policy for all M365 user license and user role management as well as OneDrive provisioning for Azure AD users. This M365 management for users is controlled or restricted by creating a new provisioning policy and applying the policy to the Organizational Unit.

How the M365 and Azure Tenant Selection policy works

The O365 and Azure Tenant Selection provisioning policy is a unified policy for Azure Microsoft 365 management for users, controlled or restricted by creating a new provisioning policy and applying the policy to the Organizational Unit. This policy is used for tenant selection, Microsoft 365 license selection, and Microsoft 365 roles selection, and OneDrive provisioning for Azure AD users.

This policy is also used for tenant selection for groups and contacts.

Configuring an M365 and Azure Tenant Selection policy

You can configure an O365 and Azure Tenant Selection policy in the Active Roles Console (also known as the MMC Interface) to:

  • Validate the selected Azure tenants for Azure users, guest users, O365 groups, Azure security groups, and contacts.
  • Select O365 Licenses for Azure users and guest users.
  • Select O365 Roles for Azure users and guest users.
  • Preprovision OneDrive for Azure users.
Prerequisites

Consider the following before configuring an O365 and Azure Tenant Selection policy:

  • The OneDrive settings of this policy are applicable to hybrid Azure users only, and will work only if you have already enabled OneDrive for your Azure tenant in the Azure AD Configuration > Modify (Tenant details) window of the Active Roles Configuration Center. For more information on enabling OneDrive for Azure users in an Azure tenant, see Enabling OneDrive in an Azure tenant.

  • To configure an O365 and Azure Tenant Selection policy, your Organizational Unit (OU) must already have the Azure - Default Rules to Generate Properties built-in policy configured. For more information on configuring the policy, see Configuring the Azure - Default Rules to Generate Properties policy.

To configure an O365 and Azure Tenant Selection policy

  1. Navigate to Configuration > Policies > Administration.

  2. To open the New Provisioning Policy Object Wizard dialog, right-click in the middle pane to open the context menu, and then select New > Provisioning Policy.

  3. On the Name and Description page, provide a unique Name for the new Policy Object. Optionally, also provide a Description. To continue, click Next.

  4. On the Policy to Configure page, select O365 and Azure Tenant Selection, and click Next.

  5. On the Object Type Selection page, to specify the type of object you want the policy to provision, click Select, then click OK.

    TIP: If you do not see the object type you need, expand the list by selecting Show all possible object types.

    NOTE: If you want to assign and validate Office 365 licenses and roles, or provision OneDrive storage as part of the configured policy, select the User (user) object type in this step. Office 365 license and role validation, and OneDrive provisioning are not applicable to Azure Groups and Azure Contacts.

  6. On the Policy Conditions page, select your Azure tenant for which you want to set up the policy. To continue, click Next.

  7. (Optional) On the next Policy Conditions page, select the licenses to validate and assign to new Azure users in the Azure tenant. To continue, click Next.

    NOTE: If OneDrive storage is planned to be provisioned in the selected Azure tenant for Azure users, make sure that you select the SharePoint Online license in this step. Otherwise, the configured OneDrive storage cannot be provisioned for Azure users created later. For more information, see Creating a new cloud-only Azure user in the Active Roles Web Interface User Guide.

  8. (Optional) On the next Policy Conditions page, select the Office 365 roles to validate and assign to new Azure users in the Azure tenant. To continue, click Next.

  9. (Optional) To configure OneDrive storage for the Azure users of the Azure tenant, configure the following attributes on the OneDrive Folder Management page:

    • SharePoint Admin URL: Specify the URL of the SharePoint administration site of your Azure tenant. The URL has the following syntax: <azure-tenant-name>-admin.sharepoint.com

    • Size (in GB): Specify the default OneDrive storage size allocated for each Azure user in the Azure tenant.

    If you do not need to provision OneDrive storage for users in the Azure tenant, leave the settings empty and click Next.

    NOTE: If the wizard displays an error when clicking Next after configuring the OneDrive settings:

    • Check that the specified SharePoint Admin URL is correct.

    • Make sure that the specified OneDrive storage size is correct (that is, it is within the range of the individual cloud storage allowed for users in your organization).

  10. On the Enforce Policy page, select the Organizational Unit (OU) for which the policy will be applied. To do so, click Add to open the Select Objects window, then select the OU from the list. To continue, click OK then Next.

  11. To complete the wizard, click Finish.

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