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Identity Manager On Demand Hosted - Web Portal User Guide

General tips and getting started Requests
Setting up and configuring request functions Requesting products Saved for Later list Pending requests Displaying request history Canceling requests Renewing products with limit validity periods Unsubscribing products Displaying approvals Undoing approvals
Attestation Compliance Responsibilities
My responsibilities
Managing my departments Managing my application roles Managing my business roles Managing my identities Managing my cost centers Managing my locations Managing my system entitlements Managing my system roles
Delegating tasks Ownerships
Managing data
Managing identities Managing user accounts Managing system entitlements Managing departments Managing locations Managing cost centers Managing business roles Managing system roles
Appendix: Attestation conditions and approval policies from attestation procedures

Displaying departments

You can see any of the departments and their details.

To display departments

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation click Departments.

    This opens the Departments page and displays all the departments.

  3. (Optional) To display details of a department, next to the department, click Edit.

Displaying and editing department main data

You can see and edit departments' main data.

To display and edit a department's main data

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click Departments.

  3. On the Departments page, next to the department whose main data you want to display, click Edit.

  4. In the Edit Department pane, make your changes in the relevant fields.

    Table 29: Department main data

    Property

    Description

    Department

    Enter a full, descriptive name for the department.

    Short name

    Enter a short name for the department.

    Object ID

    Enter a unique object ID for the department. For example, the object ID is required in SAP systems for assigning identities to departments.

    Parent department

    Click Assign/Change and select a department to be the parent department for organizing the department hierarchically. If you want the department at the root of a department hierarchy, leave the field empty.

    Manager

    Select the manager who is responsible for the department.

    2nd Manager

    Select an identity to act as a deputy to the department's manager.

    Additional manager

    Click Assign/Change and select a cost center. Members of the selected application role are responsible for the department.

    Location

    Click Assign/Change and select the location the cost center is primarily assigned to.

    Attestors

    Click Assign/Change and select a cost center. Members of the selected application role can approve attestation cases for the department.

    Cost center

    Click Assign/Change and select the location the department is primarily assigned to.

    Role approver

    Click Assign/Change and select an application role. Members of the selected application role can approve requests for members of the department.

    Role approver (IT)

    Click Assign/Change and select an application role. Members of the selected application role can approve requests for members of the department.

    Description

    Enter a description for the department.

  5. Click Save.

Managing department memberships

As soon as an identity is assigned to a department, the identity becomes a member in the department.

Detailed information about this topic

Displaying department memberships

You can display which identities are assigned to certain departments.

To display memberships

  1. In the menu bar click Data administration > Data Explorer.

  2. In the Data Explorer navigation, click Departments.

  3. In the list, next to the department whose memberships you want to display, click Edit.

  4. In the Edit Department pane, click the Memberships tab.

  5. (Optional) To display all primary memberships, click Primary memberships.

  6. (Optional) To view all secondary memberships, click Secondary memberships.

  7. (Optional) To display all members who were originally assigned through a dynamic role but have been excluded, click Excluded members.

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