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Identity Manager 8.0.2 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange Environments Setting up Microsoft Exchange Synchronization Base Data for Managing Microsoft Exchange Microsoft Exchange Structure Mailboxes E-Mail Users and E-Mail Contacts Mail-enabled Distribution Groups Dynamic Distribution Group Mail-Enabled Public Folder Extensions for Supporting Exchange hybrid Troubleshooting Appendix: Configuration Parameters for Managing a Microsoft Exchange Environment Appendix: Default Project Template for Microsoft Exchange

Deleting and Restoring E-Mail Users

NOTE: As long as an account definition for an employee is valid, the employee retains the e-mail user that was created by it. If the account definition assignment is removed, the e-mail user created through this account definition, is deleted.

To delete an e-mail user

  1. Select the category Active Directory | E-mail users.
  2. Select the e-mail user in the result list.
  3. Delete the e-mail user with .
  4. Confirm the security prompt with Yes.

To restore an e-mail user

  1. Select the category Active Directory | E-mail users.
  2. Select the e-mail user in the result list.
  3. Click Undo delete in the result list toolbar.

When you delete an e-mail user, the option Do not display in address lists is enabled and the e-mail user is no longer shown in address books.

Configuring Deferred Deletion

By default, e-mail users are finally deleted from the database after 30 days. During this period you have the option to reactivate the e-mail users. A restore is not possible once the delete delay has expired. You can configure an alternative deletion delay on the table EX0MailUser in the Designer.

Deleting and Restoring E-Mail Contacts

NOTE: As long as an account definition for an employee is valid, the employee retains the e-mail contact that was created by it. If the account definition assignment is removed, the e-mail contact created through this account definition, is deleted.

To delete an e-mail contact

  1. Select the category Active Directory | E-mail contacts.
  2. Select the e-mail contact in the result list.
  3. Delete the e-mail contact with .
  4. Confirm the security prompt with Yes.

To restore an e-mail contact

  1. Select the category Active Directory | E-mail contacts.
  2. Select the e-mail contact in the result list.
  3. Click Undo delete in the result list toolbar.

When you delete an e-mail contact, the option Do not display in address lists is enabled and the e-mail contact is no longer shown in address books.

Configuring Deferred Deletion

By default, e-mail contacts are finally deleted from the database after 30 days. During this period you have the option to reactivate the e-mail contacts. A restore is not possible once the delete delay has expired. You can configure an alternative deletion delay on the table EX0MailContact in the Designer.

Receive Restrictions for E-Mail Users

NOTE: Assignments Assign mail acceptance and Assign mail rejection are mutually exclusive. You can either specify from whom messages are accepted or you can specify from whom they are rejected.

To customize mail acceptance for e-mail users

  1. Select the category Active Directory | E-mail users.
  2. Select the e-mail user in the result list.
  3. Select Assign mail acceptance in the task view to establish from which recipients messages are accepted.

    - OR -

    Select Assign mail rejection in the task view to specify from which recipients messages are not accepted.

  4. Select the table containing the recipient from the menu at the top of the form. You have the following options:
    • Mail-enabled distribution groups
    • Dynamic distribution groups
    • Mailboxes
    • E-mail users
    • Email contacts
  5. Assign recipients in Add assignments.

    - OR -

    Remove recipients from Remove assignments.

  6. Save the changes.

Receive Restrictions for E-Mail Contacts

NOTE: Assignments Assign mail acceptance and Assign mail rejection are mutually exclusive. You can either specify from whom messages are accepted or you can specify from whom they are rejected.

To customize mail acceptance for e-mail contacts

  1. Select the category Active Directory | E-mail contacts.
  2. Select the e-mail contact in the result list.
  3. Select Assign mail acceptance in the task view to establish from which recipients messages are accepted.

    - OR -

    Select Assign mail rejection in the task view to specify from which recipients messages are not accepted.

  4. Select the table containing the recipient from the menu at the top of the form. You have the following options:
    • Mail-enabled distribution groups
    • Dynamic distribution groups
    • Mailboxes
    • E-mail users
    • Email contacts
  5. Assign recipients in Add assignments.

    - OR -

    Remove recipients from Remove assignments.

  6. Save the changes.
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