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Identity Manager 8.0 - Administration Guide for Connecting to Azure Active Directory

Managing Azure Active Directory Environments Setting Up Synchronization with an Azure Active Directory Tenant Base Data for Managing Azure Active Directory Azure Active Directory Core Directories Azure Active Directory user accounts Azure Active Directory groups Azure Active Directory Administrator Roles Azure Active Directory Subscriptions and Service Plans
Azure Active Directory Subscriptions Disabled Azure Active Directory Service Plan
Reports about Azure Active Directory Objects Appendix: Configuration Parameters for Managing Azure Active Directory Appendix: Default Project Template for Azure Active Directory

Entering Master Data for Azure Active Directory User Accounts

Entering Master Data for Azure Active Directory User Accounts

A user account can be linked to an employee in the One Identity Manager. You can also manage user accounts separately from employees.

 NOTE: It is recommended to use account definitions to set up user accounts for company employees. In this case, some of the master data described in the following is mapped through templates from employee master data.

 NOTE: If employees obtain their user accounts through account definitions, they have to have a central user account and obtain their company IT data through assignment to a primary department, primary location or a primary cost center.

TIP: You can combine the account definition for creating the user account and the subscription that will be used into one system role. in this way, the employee automatically obtains a user account and a subscription.

An employee can obtain this system role directly, through departments, cost centers, location or business roles or by IT Shop request.

To edit master data for a user account

  1. Select the category Azure Active Directory | User accounts.
  2. Select the user account in the result list and run the task Change master data.

    - OR-

    Click in the result list toolbar.

  3. Edit the user account's resource data.
  4. Save the changes.

To manually assign or create a user account for an employee

  1. Select the Employees | Employees.
  2. Select the employee in the result list and run Assign Azure Active Directory user accounts from the task view.
  3. Assign a user account.
  4. Save the changes.
Detailed information about this topic
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General Master Data for a Azure Active Directory User Account

General Master Data for a Azure Active Directory User Account

Enter the following data on the General tab:

Table 27: Additional Master Data for a User Account
Property Description

Employee

 Employee that uses this user account. An employee is already entered if the user account was generated by an account definition. If you create the user account manually, you can select an employee in the menu. If you use automatic employee assignment, an associated employee is created and entered into the user account when the user account is saved.

Account definition

Account definition through which the user account was created.

Use the account definition to automatically fill user account master data and to specify a manage level for the user account. The One Identity Manager finds the IT operating data of the assigned employee and enters it in the corresponding fields in the user account.

 NOTE: The account definition cannot be changed once the user account has been saved.

To create the user account manually through an account definition, enter an employee in the Employee box. You can select all the account definitions assigned to this employee and through which no user account has been created for this employee.

Manage level

 User account's manage level. Select a manage level from the menu. You can only specify the manage level can if you have also entered an account definition. All manage levels of the selected account definition are available in the menu.

Tenant

User account's tenant.

Domain

User account's user account.

Location

Location where this user account is in use.

First name

 The user’s first name. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Last name

 The user’s last name. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

User login name

User account login name. The user's login name is made up of the alias and the domain. User login names that are formatted like this correspond to the User Principal Name (UPN) in Azure Active Directory.

Alias

Email alias for the user account.

Preferred language

User's preferred language, for example "en-US".

Password

Password for the user account. Depending on the configuration parameter "Person\UseCentralPassword" the employee’s central password can be mapped to the user account‘s password. If you use an initial password for the user accounts, it is automatically entered when a user account is created.

NOTE: One Identity Manager password policies are taken into account when a user password is being verified. Ensure that the password policy does not violate the target system's requirements.

Password confirmation

Reconfirm password.

Change password the next time you log in

Specifies whether the user must change their password the next time they log in.

Password policies

Policies, which only apply to the user account. The available options are: No restrictions, Password never expires and Allow weak passwords.

Risk index (calculated)

Maximum risk index values for all assigned . This property is only visible if the configuration parameter "QER\CalculateRiskIndex" is set. For more detailed information, see the .One Identity Manager Risk Assessment Administration Guide

Category

Categories for the inheritance of groups by the user account. Select one or more categories from the menu. Groups can be selectively inherited by user accounts. To do this, groups and user accounts or contacts are divided into categories.

Identity

User account's identity type

Table 28: Permitted values for the identity.
Value Description
Primary identity Employee's default user account.
Organizational identity Secondary user account used for different roles in the organization, for example for subcontracts with other functional areas.
Personalized admin identity User account with administrative permissions, used by one employee.
Sponsored identity User account that is used for training purposes, for example.
Shared identity User account with administrative permissions, used by several employees.
Service identity Service account.

Privileged user account

Specifies whether this is a privileged user account.

Groups can be inherited

Specifies whether the user account groups can inherit through the employee. If this option is set, the user account inherits groups through hierarchical roles or IT Shop requests.

  • If you add an employee with a user account to a department, for example, and you have assigned groups to this department, the user account inherits these groups.
  • If an employee has requested group membership in the IT Shop and the request is granted approval, the employee's user account only inherits the group if the option is set.

User account is disabled

Specifies whether the user account is disable. If a user account is not required for a period of time, you can temporarily disable the user account by using the option <User account is deactivated>.

Related Topics

Contact Data for a Azure Active Directory User Account

Contact Data for a Azure Active Directory User Account

Enter the following address data for contacting the employee on the Contact tab.

Table 29: Contact data
Property Description

Street

Street or road. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

State

State. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Town

City. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. Locations can be automatically generated and employees assigned based on the town.

Zip code

Zip code. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Country

The country ID.

Business phones

Business telephone numbers.

Mobile phone

Mobile number. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Email address

User account's email address.

Proxy addresses

Other email addresses for the user. You can also add other mail connectors (for example, CCMail, MS) in addition to the standard address type (SMTP, X400).

Use the following syntax to set up other proxy addresses:

Address type: new email address

Organizational Data for an Azure Active Directory User Account

Organizational Data for an Azure Active Directory User Account

Enter the following organizational master data on the Organizational tab.

Table 30: Organizational Master Data
Property Description

Office

Office. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Company

Employee's company. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Department

Employee's department If you have assigned an account definition, the input field is automatically filled out with respect to the manage level. Departments can be automatically generated and employees assigned based on the department data.

Job description

 Job description. If you have assigned an account definition, the input field is automatically filled out with respect to the manage level.

Account manager

Manager responsible for the user account.

To specify an account manager

  1. Click next to the text box.
  2. Under Table, select the table which maps the account manager.
  3. Select the manager under Account manager.
  4. Click OK.
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