Initial Password for New G Suite User Accounts

Initial Password for New G Suite User Accounts

You have the following possible options for issuing an initial password for a new user account.

1. User the employee's central password. The employee’s central password is mapped to the user account password.
   • Set the configuration parameter "QER\Person\UseCentralPassword" in the Designer.

     If the configuration parameter "QER\Person\UseCentralPassword" is set, the employee's central password is automatically mapped to an employee's user account in each of the target systems. This excludes privileged user accounts, which are not updated.

   • Use the configuration parameter "QER\Person\UseCentralPassword\PermanentStore" in the Designer to specify whether an employee’s central password is permanently saved in the One Identity Manager database or only until the password has been published in the target system.

   The password policy "Employee central password policy" is used to format the central password.

   IMPORTANT: Ensure that the password policy "Employee central password policy" does not violate the target system specific password requirements.

2. Create user accounts manually and enter a password in their master data.
3. Specify an initial password to be used when user accounts are created automatically.
   • Apply the target system specific password policies and enter an initial password in the password policies.

4. Assign a randomly generated initial password to enter when you create user accounts.

   • Set the configuration parameter "TargetSystem\GoogleApps\Accounts\InitialRandomPassword" in the Designer.
   • Apply target system specific password policies and define the character sets that the password must contain.
   • Specify which employee will receive the initial password by email.

Related Topics

• Password Policies
• Email Notifications about Login Data

Email Notifications about Login Data

Email Notifications about Login Data

Table 22: Configuration Parameters for Notifications about Actions in the Target SystemAn instance of a target system in which the employees managed by One Identity Manager have access to network resources. Example: An Active Directory domain X for target system type "Active Directory", a directory Y for target system type "LDAP", a client Z for target system type "SAP R/3".

Configuration parameter	Meaning
TargetSystem\GoogleApps\DefaultAddress	The configuration parameter contains the recipient's default email address for sending notifications about actions in the target system.
TargetSystem\GoogleApps\Accounts InitialRandomPassword\SendTo	This configuration parameter specifies to which employee the email with the random generated password should be sent (manager cost center/department/location/business role, employee’s manager or XUserInserted). If no recipient can be found, the password is sent to the address stored in the configuration parameter "TargetSystem\GoogleApps\DefaultAddress".
TargetSystem\GoogleApps\Accounts InitialRandomPassword\SendTo\ MailTemplateAccountName	This configuration parameter contains the name of the mail template sent to inform users about their initial login data (name of the user account). Use the mail template "Employee - new account created".
TargetSystem\GoogleApps\Accounts InitialRandomPassword\SendTo\ MailTemplatePassword	This configuration parameter contains the name of the mail template sent to inform users about their initial login data (initial password). Use the mail template "Employee - initial password for new user account".

You can configure the login information for new user accounts to be sent by email to a specified person. In this case, two messages are sent with the user name and the initial password. Mail templates are used to generate the messages. The mail text in a mail template is defined in several languages, which means the recipient’s language can be taken into account when the email is generated. Mail templates are supplied in the default installation with which you can configure the notification procedure.

To use email notifications about login data

1. Ensure that the email notification system is configured in One Identity Manager. For more detailed information, see the .One Identity Manager Configuration Guide
2. Enable the configuration parameter "Common\MailNotification\DefaultSender" in the Designer and enter the email address for sending the notification.
3. Ensure that all employees have a default email address. Notifications are sent to this address. For more detailed information, see the .One Identity Manager Identity Management Base Module Administration Guide
4. Ensure that a language culture can be determined for all employees. Only then can they receive email notifications in their own language. For more detailed information, see the .One Identity Manager Identity Management Base Module Administration Guide

When a randomly generated password is issued for the new user account, the initial login data for a user account is sent by email to a previously specified person.

To send initial login data by email

1. Set the configuration parameter "TargetSystem\GoogleApps\Accounts\InitialRandomPassword" in the Designer.
2. Set the configuration parameter "TargetSystem\GoogleApps\Accounts\InitialRandomPassword\SendTo" in the Designer and enter the message recipient as value.
3. Set the configuration parameter "TargetSystem\GoogleApps\Accounts\InitialRandomPassword\SendTo\MailTemplateAccountName" in the Designer.

   By default, the message sent uses the mail template "Employee - new account created". The message contains the name of the user account.

4. Set the configuration parameter "TargetSystem\GoogleApps\Accounts\InitialRandomPassword\SendTo\MailTemplatePassword" in the Designer.

   By default, the message sent uses the mail template "Employee - initial password for new user account". The message contains the initial password for the user account.

Editing a Server

Editing a Server

In order to handle G Suite specific processes in One Identity Manager, the synchronization server and its server functionality must be declared. You have several options for defining a server's functionality:

• Create an entry for the Job serverServer with the One Identity Manager Service installed. in the category Base Data | Installation | Job server in the Designer. For detailed information, see the One Identity Manager Configuration Guide.

• Select an entry for the Job server in the category Manager | Basic configuration data | Server in the G Suite and edit the Job server master data.

  Use this task if the Job server has already been declared in One Identity Manager and you want to configure special functions for the Job server.

To edit a Job server and its functions

1. Select the category Manager | Basic configuration data | Server in the G Suite.
2. Select the Job server entry in the result list.
3. Select Change master data in the task view.
4. Edit the Job server's master data.
5. Select Assign server functions in the task view and specify server functionality.
6. Save the changes.

Detailed information about this topic

• Master Data for a Job Server
• Specifying Server Functions

Related Topics

• Setting Up the Synchronization Server

Master Data for a Job Server

Master Data for a Job Server

Table 23: Job Server Properties

Property	Meaning
Server	Job server name.
Full server name	Full server name in accordance with DNS syntax. Example: <Name of servers>.<Fully qualified domain name>
Target SystemAn instance of a target system in which the employees managed by One Identity Manager have access to network resources. Example: An Active Directory domain X for target system type "Active Directory", a directory Y for target system type "LDAP", a client Z for target system type "SAP R/3".	Computer account target system.
Language culture	Language of the server.
Server is cluster	Specifies whether the server maps a cluster.
Server belongs to cluster	Cluster to which the server belongs. NOTE: The properties Server is cluster and Server belongs to cluster are mutually exclusive.
IP address (IPv6)	Internet protocol version 6 (IPv6) server address.
IP address (IPv4)	Internet protocol version 4 (IPv4) server address.
Copy process (source server)	Permitted copying methods that can be used when this server is the source of a copy action. Only the methods "Robocopy" and "Rsync" are currently supported. If no method is given, the One Identity Manager Service determines the operating system of the server during runtime. Replication then takes place between servers with a Windows operating system using "Robocopy" and between servers with the Linux operating system using "rsync". If the operating systems of the source and destination servers differ, it is important that the right copy method is applied for successful replication. A copy method is chosen that supports both servers.
Copy process (target server)	Permitted copying methods that can be used when this server is the destination of a copy action.
Coding	Character set coding that is used to write files to the server.
Parent Job server	Name of the parent Job server.
Executing server	Name of the executing server. The name of the server that exists physically and where the processes are handled. This input is evaluated when One Identity Manager Service is automatically updated. If the server is handling several queues the process steps are not supplied until all the queues that are being processed on the same server have completed their automatic update.
Queue	Name of the queue to handle the process steps. Each One Identity Manager Service within the network must have a unique queue identifier. The process steps are requested by the job queue using exactly this queue name. The queue identifier is entered in the One Identity Manager Service configuration file.
Server operating system	Operating system of the server. This input is required to resolve the path name for replicating software profiles. Permitted values are "Win32", "Windows", "Linux" and "Unix". If the input is empty, "Win32" is assumed.
Service account data	One Identity Manager Service user account information. In order to replicate between non-trusted systems (non-trusted domains, Linux server) the One Identity Manager Service user information has to be declared for the servers in the database. This means that the service account, the service account domain and the service account password have to be entered for the server.
One Identity Manager Service installed	Specifies whether a One Identity Manager Service is installed on this server. This option is enabled by the procedure QBM_PJobQueueLoad the moment the queue is called for the first time. The option is not automatically removed. If necessary, you can reset this option manually for servers whose queue is no longer enabled.
Stop One Identity Manager Service	Specifies whether the One Identity Manager Service has stopped. If this option is set for the Job server, the One Identity Manager Service does not process any more tasks. You can make the service start and stop with the appropriate administrative permissions in program "Job Queue Info".
No automatic software update	Specifies whether to exclude the server from automatic software updating. NOTE: Servers must be manually updated if this option is set.
Software update running	Specifies whether a software update is currently being executed.
Server Function	Server functionality in One Identity Manager. One Identity Manager processes are handled depending on the server function.

Related Topics

• Specifying Server Functions