Chat now with support
Chat with Support

Identity Manager 8.0 - Administration Guide for Connecting to G Suite

Managing G Suite Setting Up G Suite Synchronization Base Data for Managing G Suite Troubleshooting Appendix: Configuration Parameter for Managing G Suite Appendix: Default Project Templates for G Suite Appendix: Editing System Objects

Master Data for an Account Definition

Enter the following data for an account definition:

Table 13: Master Data for an Account Definition
Property Description

Account definition

Account definition name.

User account table Table in the One Identity Manager schema which maps user accounts.

Target SystemClosed

Target system to which the account definition applies.

Required account definition

Required account definitions. Define the dependencies between . When this is requested or assigned, the required is automatically requested or assigned with it.

Leave empty for G Suite.

Description

Spare text box for additional explanation.

Manage level (initial)

Manage level to use by default when you add new user accounts.

Risk index

Value for evaluating the risk of account definition assignments to employees. Enter a value between 0 and 1. This property is only visible when the configuration parameter QER\CalculateRiskIndex is set.

For more detailed information, see the .One Identity Manager Risk Assessment Administration Guide

Service item

Service item through which you can request the account definition in the IT Shop. Assign an existing service item or add a new one.

IT Shop

Specifies whether the account definition can be requested through the IT Shop. The account definition can be ordered by an employee over the Web Portal and distributed using a defined approval process. The account definition can still be directly assigned to employees and roles outside the IT Shop.

Only for use in IT Shop

Specifies whether the account definition can only be requested through the IT Shop. The account definition can be ordered by an employee over the Web Portal and distributed using a defined approval process. This means, the account definition cannot be directly assigned to roles outside the IT Shop.

Automatic assignment to employees

Specifies whether the account definition is assigned automatically to all internal employees. The account definition is assigned to every employee not marked as external, on saving. New employees automatically obtain this account definition as soon as they are added.

IMPORTANT: Only set this option if you can ensure that all current internal employees in the database and all pending newly added internal employees obtain a user account in this target system.

Disable this option to remove automatic assignment of the account definition to all employees. The account definition cannot be reassigned to employees from this point on. Existing account definition assignments remain intact.

Retain account definition if permanently disabled

Specifies the account definition assignment to permanently disabled employees.

Option set: the account definition assignment remains in effect. The user account stays the same.

Option not set: the account definition assignment is not in effect.The associated user account is deleted.

Retain account definition if temporarily disabled

Specifies the account definition assignment to temporarily disabled employees.

Option set: the account definition assignment remains in effect. The user account stays the same.

Option not set: the account definition assignment is not in effect.The associated user account is deleted.

Retain account definition on deferred deletion

Specifies the account definition assignment on deferred deletion of employees.

Option set: the account definition assignment remains in effect. The user account stays the same.

Option not set: the account definition assignment is not in effect.The associated user account is deleted.

Retain account definition on security risk

Specifies the account definition assignment to employees posing a security risk .

Option set: the account definition assignment remains in effect. The user account stays the same.

Option not set: the account definition assignment is not in effect.The associated user account is deleted.

Resource type

Resource type for grouping account definitions.

Spare field 01 - spare field 10

Additional company specific information. Use the Designer to customize display names, formats and templates for the input fields.

Setting Up Manage Levels

Setting Up Manage Levels

Specify the manage level for an account definition for managing user accounts. The user account’s manage level specifies the extent of the employee’s properties that are inherited by the user account. This allows an employee to have several user accounts in one target system, for example:

  • Default user account that inherits all properties from the employee
  • Administrative user account that is associated to an employee but should not inherit the properties from the employee.

The One Identity Manager supplies a default configuration for manage levels:

  • Unmanaged

    User accounts with a manage level of "Unmanaged" become linked to an employee but do not inherit any other properties. When a new user account is added with this manage level and an employee is assigned, some of the employee's properties are transferred initially. If the employee properties are changed at a later date, the changes are not passed onto the user account.

  • Full managed

    User accounts with a manage level of "Full managed" inherit specific properties from the assigned employee.

NOTE: The manage levels "Full managed" and "Unmanaged" are evaluated in the templates. You can customize the supplied templates in the Designer.

You can define other manage levels depending on your requirements. You need to amend the templates to include manage level approaches.

Specify the effect of temporarily or permanently disabling, deleting or the security risk of an employee on its user accounts and group memberships for each manage level. For more detailed information about manage levels, see the One Identity Manager Target SystemClosed Base Module Administration Guide.

  • Employee user accounts can be locked when they are disabled, deleted or rated as a security risk so that permissions are immediately withdrawn. If the employee is reinstated at a later date, the user accounts are also reactivated.
  • You can also define group membership inheritance. Inheritance can be discontinued if desired when, for example, the employee’s user accounts are disabled and therefore cannot be members in groups. During this time, no inheritance processes should be calculated for this employee. Existing group memberships are deleted!

To assign manage levels to an account definition

  1. Select the category G Suite | Basic configuration data | Account definitions | Account definitions.

  2. Select an account definition in the result list.
  3. Select Assign manage level in the task view.
  4. Assign manage levels in Add assignments.

    - OR -

    Remove assignments to manage levels in Remove assignments.

  5. Save the changes.

IMPORTANT: The manage level "Unmanaged" is assigned automatically when an account definition is assigned and cannot be removed.

To edit a manage level

  1. Select the category G Suite | Basic configuration data | Account definitions | Manage levels.

  2. Select the manage level in the result list. Select Change master data.

    - OR -

    Click in the result list toolbar.

  3. Edit the manage level's master data.
  4. Save the changes.
Related Topics

Master Data for a Manage Level

Enter the following data for a manage level.

Table 14: Master Data for a Manage Level
Property Description

Manage level

Name of the manage level.

Description

Spare text box for additional explanation.

IT operating data overwrites

Specifies whether user account data formatted from IT operating data is automatically updated. Permitted values are:

Never Data is not updated
always Data is always updated
Only initially Data is only initially determined.

Retain groups if temporarily disabled

Specifies whether user accounts of temporarily disabled employees retain their group memberships.

Lock user accounts if temporarily disabled

Specifies whether user accounts of temporarily disabled employees are locked.

Retain groups if permanently disabled

Specifies whether user accounts of permanently disabled employees retain group memberships.

Lock user accounts if permanently disabled

Specifies whether user accounts of permanently disabled employees are locked.

Retain groups on deferred deletion

Specifies whether user accounts of employees marked for deletion retain their group memberships.

Lock user accounts if deletion is deferred

Specifies whether user accounts of employees marked for deletion are locked.

Retain groups on security risk

Specifies whether user accounts of employees posing a security risk retain their group memberships.

Lock user accounts if security is at risk

Specifies whether user accounts of employees posing a security risk are locked.

Retain groups if user account disabled

Specifies whether locked user accounts retain their group memberships.

Creating a Formatting Rule for IT Operating Data

Creating a Formatting Rule for IT Operating Data

An account definition specifies which rules are used to form the IT operating data and which default values will be used if no IT operating data can be found through the employee's primary roles.

The following IT operating data is used in the One Identity Manager default configuration for automatic creating and modifying of user accounts for an employee in the target system.

  • G Suite Organization
  • Groups can be inherited

  • Identity

  • Privileged user account

  • Change password the next time you log in

To create a mapping rule for IT operating data

  1. Select the category G Suite | Basic configuration data | Account definitions | Account definitions.

  2. Select an account definition in the result list.

  3. Select Edit IT operating data mapping in the task view and enter the following data.

    Table 15: MappingClosed rule for IT operating data

    Property

    Description

    Column

    User account property for which the value is set.

    Source

    Specifies which roles to use in order to find the user account properties. You have the following options:

    • Primary department

    • Primary location

    • Primary cost center

    • Primary business roles

      NOTE: Only use the primary business role if the Business Roles Module is installed.

    • Empty

      If you select a role, you must specify a default value and set the option Always use default value.

    Default value

    Default value of the property for an employee's user account if the value is not determined dynamically from the IT operating data.

    Always use default value

    Specifies whether user account properties are always filled with the default value. IT operating data is not determined dynamically from a role.

    Notify when applying the standard

    Specifies whether email notification to a defined mailbox is sent when the default value is used. Use the mail template "Employee - new user account with default properties created". To change the mail template, modify the configuration parameter "TargetSystem\GoogleApps\Accounts\MailTemplateDefaultValues" .

  4. Save the changes.

Related Topics
Related Documents