Master Data for an Account Definition
Enter the following data for an account definition:
| Property | Description | ||
|---|---|---|---|
|
Account definition |
Account definition name. | ||
| User account table | Table in the One Identity Manager schema which maps user accounts. | ||
|
Target System |
Target system to which the account definition applies. | ||
|
Required account definition |
Required account definitions. Define the dependencies between . When this is requested or assigned, the required is automatically requested or assigned with it. Leave empty for G Suite. | ||
|
Description |
Spare text box for additional explanation. | ||
|
Manage level (initial) |
Manage level to use by default when you add new user accounts. | ||
|
Risk index |
Value for evaluating the risk of For more detailed information, see the .One Identity Manager Risk Assessment Administration Guide | ||
|
Service item |
Service item through which you can request the | ||
|
IT Shop |
Specifies whether the | ||
|
Only for use in IT Shop |
Specifies whether the | ||
| Automatic assignment to employees |
Specifies whether the
Disable this option to remove automatic assignment of the | ||
|
Retain account definition if permanently disabled |
Specifies the account definition assignment to permanently disabled employees. Option set: the account definition assignment remains in effect. The user account stays the same. Option not set: the account definition assignment is not in effect.The associated user account is deleted. | ||
|
Retain account definition if temporarily disabled |
Specifies the account definition assignment to temporarily disabled employees. Option set: the account definition assignment remains in effect. The user account stays the same. Option not set: the account definition assignment is not in effect.The associated user account is deleted. | ||
|
Retain account definition on deferred deletion |
Specifies the account definition assignment on deferred deletion of employees. Option set: the account definition assignment remains in effect. The user account stays the same. Option not set: the account definition assignment is not in effect.The associated user account is deleted. | ||
|
Retain account definition on security risk |
Specifies the account definition assignment to employees posing a security risk . Option set: the account definition assignment remains in effect. The user account stays the same. Option not set: the account definition assignment is not in effect.The associated user account is deleted. | ||
|
Resource type |
Resource type for grouping | ||
| Spare field 01 - spare field 10 |
Additional company specific information. Use the Designer to customize display names, formats and templates for the input fields. |
Setting Up Manage Levels
Setting Up Manage Levels
Specify the manage level for an account definition for managing user accounts. The user account’s manage level specifies the extent of the employee’s properties that are inherited by the user account. This allows an employee to have several user accounts in one target system, for example:
- Default user account that inherits all properties from the employee
- Administrative user account that is associated to an employee but should not inherit the properties from the employee.
The One Identity Manager supplies a default configuration for manage levels:
- Unmanaged
User accounts with a manage level of "Unmanaged" become linked to an employee but do not inherit any other properties. When a new user account is added with this manage level and an employee is assigned, some of the employee's properties are transferred initially. If the employee properties are changed at a later date, the changes are not passed onto the user account.
- Full managed
User accounts with a manage level of "Full managed" inherit specific properties from the assigned employee.
|
|
NOTE: The manage levels "Full managed" and "Unmanaged" are evaluated in the templates. You can customize the supplied templates in the Designer. You can define other manage levels depending on your requirements. You need to amend the templates to include manage level approaches. |
Specify the effect of temporarily or permanently disabling, deleting or the security risk of an employee on its user accounts and group memberships for each manage level. 
- Employee user accounts can be locked when they are disabled, deleted or rated as a security risk so that permissions are immediately withdrawn. If the employee is reinstated at a later date, the user accounts are also reactivated.
- You can also define group membership inheritance. Inheritance can be discontinued if desired when, for example, the employee’s user accounts are disabled and therefore cannot be members in groups. During this time, no inheritance processes should be calculated for this employee. Existing group memberships are deleted!
To assign manage levels to an account definition
-
Select the category G Suite | Basic configuration data | Account definitions | Account definitions.
- Select an account definition in the result list.
- Select Assign manage level in the task view.
- Assign manage levels in Add assignments.
- OR -
Remove assignments to manage levels in Remove assignments.
- Save the changes.
|
|
IMPORTANT: The manage level "Unmanaged" is assigned automatically when an account definition is assigned and cannot be removed. |
To edit a manage level
-
Select the category G Suite | Basic configuration data | Account definitions | Manage levels.
- Select the manage level in the result list. Select Change master data.
- OR -
Click
in the result list toolbar.
- Edit the manage level's master data.
- Save the changes.
Related Topics
Master Data for a Manage Level
Enter the following data for a manage level.
| Property | Description | ||||||
|---|---|---|---|---|---|---|---|
|
Manage level |
Name of the manage level. | ||||||
|
Description |
Spare text box for additional explanation. | ||||||
|
IT operating data overwrites |
Specifies whether user account data formatted from IT operating data is automatically updated. Permitted values are:
| ||||||
|
Retain groups if temporarily disabled |
Specifies whether user accounts of temporarily disabled employees retain their group memberships. | ||||||
|
Lock user accounts if temporarily disabled |
Specifies whether user accounts of temporarily disabled employees are locked. | ||||||
|
Retain groups if permanently disabled |
Specifies whether user accounts of permanently disabled employees retain group memberships. | ||||||
|
Lock user accounts if permanently disabled |
Specifies whether user accounts of permanently disabled employees are locked. | ||||||
|
Retain groups on deferred deletion |
Specifies whether user accounts of employees marked for deletion retain their group memberships. | ||||||
|
Lock user accounts if deletion is deferred |
Specifies whether user accounts of employees marked for deletion are locked. | ||||||
|
Retain groups on security risk |
Specifies whether user accounts of employees posing a security risk retain their group memberships. | ||||||
|
Lock user accounts if security is at risk |
Specifies whether user accounts of employees posing a security risk are locked. | ||||||
|
Retain groups if user account disabled |
Specifies whether locked user accounts retain their group memberships. |
Creating a Formatting Rule for IT Operating Data
Creating a Formatting Rule for IT Operating Data
An account definition specifies which rules are used to form the IT operating data and which default values will be used if no IT operating data can be found through the employee's primary roles.
The following IT operating data is used in the One Identity Manager default configuration for automatic creating and modifying of user accounts for an employee in the target system.
- G Suite Organization
-
Groups can be inherited
-
Identity
-
Privileged user account
-
Change password the next time you log in
To create a mapping rule for IT operating data
-
Select the category G Suite | Basic configuration data | Account definitions | Account definitions.
-
Select an account definition in the result list.
-
Select Edit IT operating data mapping in the task view and enter the following data.
Table 15: Mapping Property
Description
Column
User account property for which the value is set.
Source
Specifies which roles to use in order to find the user account properties. You have the following options:
-
Primary department
-
Primary location
-
Primary cost center
-
Primary business roles
NOTE: Only use the primary business role if the Business Roles Module is installed.
-
Empty
If you select a role, you must specify a default value and set the option Always use default value.
Default value
Default value of the property for an employee's user account if the value is not determined dynamically from the IT operating data.
Always use default value
Specifies whether user account properties are always filled with the default value. IT operating data is not determined dynamically from a role.
Notify when applying the standard
Specifies whether email notification to a defined mailbox is sent when the default value is used. Use the mail template "Employee - new user account with default properties created". To change the mail template, modify the configuration parameter
-
-
Save the changes.