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Identity Manager 8.0 - Administration Guide for Connecting to IBM Notes

Managing IBM Notes Environments Setting up IBM Notes Synchronization Basic Configuration Data Notes Domains Notes Certificates Notes Templates Notes Policies Notes User Accounts Notes Groups Mail-In Databases Notes Servers Using AdminP Requests for Handling IBM Notes Processes Reports about Notes Domains Appendix: Configuration Parameters for Synchronization with a Notes Domain Appendix: Default Project Template for IBM Notes

Assigning a Password Policy

The password policy "Notes password policy" is predefined for IBM Notes. You can apply this password policy to Notes user accounts (NDOUser.UserPassword, NDOUser.InternetPassword and NDOUser.InitialPassword) of a Notes domain.

If the domains' password requirements differ, it is recommended that you set up your own password policies for each domain.

IMPORTANT: If you are not working with target system specific password policies, the default policy applies. In this case, ensure that the password policy "One Identity Manager password policy" does not violate the target system requirements.

To reassign a password policy

  1. Select the category Manager | Basic configuration data | Password policies in the IBM Notes.

  2. Select the password policy in the result list.
  3. Select Assign objects in the task view.
  4. Click Add in the Assignments section and enter the following data.

    Table 20: Assigning a Password Policy

    Property

    Description

    Apply to

    Application scope of the password policy.

    To specify an application scope

    1. Click next to the text box.
    2. Select the table which contains the password column under Table.
    3. Select the specific target system under Apply to.
    4. Click OK.

    Password column

    The password column's identifier.

    Password policy

    The identifier of the password policy to be used.

  5. Save the changes.

To change a password policy's assignment

  1. Select the category Manager | Basic configuration data | Password policies in the IBM Notes.

  2. Select the password policy in the result list.
  3. Select Assign objects in the task view.
  4. Select the assignment you want to change in Assignments.
  5. Select the new password policy to apply from the Password Policies menu.
  6. Save the changes.

Initial Password for New Notes User Accounts

Initial Password for New Notes User Accounts

Table 21: Configuration Parameters for Formatting Initial Passwords for User Accounts
Configuration parameter Meaning

QER\Person\UseCentralPassword

This configuration parameter specifies whether the employee's central password is used in the user accounts. The employee’s central password is automatically mapped to the employee’s user account in all permitted target systems. This excludes privileged user accounts, which are not updated.

QER\Person\UseCentralPassword\PermanentStore

This configuration parameter controls the storage period for central passwords. If the parameter is set, the employee’s central password is permanently stored. If the parameter is not set, the central password is only used for publishing to existing target system specific user accounts and is subsequently deleted from the One Identity Manager database.

TargetSystem\NDO\Accounts\InitialRandomPassword

This configuration parameter specifies whether a random generated password is issued when a new user account is added. The password must contain at least those character sets that are defined in the password policy.

TargetSystem\NDO\MinPasswordLength

Specifies the minimum password length that is set in all newly calculated Notes ID files.

You have the following possible options for issuing an initial password for a new Notes user account.

  1. User the employee's central password. The employee’s central password is mapped to the user account password.
    • Set the configuration parameter "QER\Person\UseCentralPassword" in the Designer.

      If the configuration parameter "QER\Person\UseCentralPassword" is set, the employee's central password is automatically mapped to an employee's user account in each of the target systems. This excludes privileged user accounts, which are not updated.

    • Use the configuration parameter "QER\Person\UseCentralPassword\PermanentStore" in the Designer to specify whether an employee’s central password is permanently saved in the One Identity Manager database or only until the password has been published in the target system.

    The password policy "Employee central password policy" is used to format the central password.

    IMPORTANT: Ensure that the password policy "Employee central password policy" does not violate the target system specific password requirements.

  2. Create user accounts manually and enter a password in their master data.
  3. Specify an initial password to be used when user accounts are created automatically.
    • Apply the target system specific password policies and enter an initial password in the password policies.
  4. Assign a randomly generated initial password to enter when you create user accounts.

    • Set the configuration parameter "TargetSystem\NDO\Accounts\InitialRandomPassword" in the Designer.
    • Apply target system specific password policies and define the character sets that the password must contain.
    • Specify which employee will receive the initial password by email.
Related Topics

Email Notifications about Login Data

Email Notifications about Login Data

Table 22: Configuration Parameters for Notifications about Login Data
Configuration parameter Meaning

TargetSystem\NDO\Accounts\
InitialRandomPassword\SendTo

This configuration parameter specifies to which employee the email with the random generated password should be sent (manager cost center/department/location/business role, employee’s manager or XUserInserted). If no recipient can be found, the password is sent to the address stored in the configuration parameter "TargetSystem\NDO\DefaultAddress".

TargetSystem\NDO\Accounts\
InitialRandomPassword\SendTo\
MailTemplateAccountName

This configuration parameter contains the name of the mail template sent to inform users about their initial login data (name of the user account). Use the mail template "Employee - new account created".

TargetSystem\NDO\Accounts\
InitialRandomPassword\SendTo\
MailTemplatePassword

This configuration parameter contains the name of the mail template sent to inform users about their initial login data (initial password). Use the mail template "Employee - initial password for new user account".

TargetSystem\NDO\DefaultAddress

The configuration parameter contains the recipient's default email address for sending notifications about actions in the target system.

You can configure the login information for new user accounts to be sent by email to a specified person. In this case, two messages are sent with the user name and the initial password. Mail templates are used to generate the messages. The mail text in a mail template is defined in several languages, which means the recipient’s language can be taken into account when the email is generated. Mail templates are supplied in the default installation with which you can configure the notification procedure.

To use email notifications about login data

  1. Ensure that the email notification system is configured in One Identity Manager. For more detailed information, see the .One Identity Manager Configuration Guide
  2. Enable the configuration parameter "Common\MailNotification\DefaultSender" in the Designer and enter the email address for sending the notification.
  3. Ensure that all employees have a default email address. Notifications are sent to this address. For more detailed information, see the .One Identity Manager Identity Management Base Module Administration Guide
  4. Ensure that a language culture can be determined for all employees. Only then can they receive email notifications in their own language. For more detailed information, see the .One Identity Manager Identity Management Base Module Administration Guide

When a randomly generated password is issued for the new user account, the initial login data for a user account is sent by email to a previously specified person.

To send initial login data by email

  1. Set the configuration parameter "TargetSystem\NDO\Accounts\InitialRandomPassword" in the Designer.
  2. Set the configuration parameter "TargetSystem\NDO\Accounts\InitialRandomPassword\SendTo" in the Designer and enter the message recipient as the value.
  3. Set the configuration parameter "TargetSystem\NDO\Accounts\InitialRandomPassword\SendTo\MailTemplateAccountName" in the Designer.

    By default, the message sent uses the mail template "Employee - new account created". The message contains the name of the user account.

  4. Set the confiugration parameter "TargetSystem\NDO\Accounts\InitialRandomPassword\SendTo\MailTemplatePassword" in the Designer.

    By default, the message sent uses the mail template "Employee - initial password for new user account". The message contains the initial password for the user account.

TIP: Change the value of the configuration parameter in order to use custom mail templates for these mails.

Editing a Server

Editing a Server

In order to handle IBM Notes specific processes in One Identity Manager, the synchronization server and its server functionality must be declared. You have several options for defining a server's functionality:

  • Create an entry for the Job serverClosed in the category Base Data | Installation | Job server in the Designer. For detailed information, see the One Identity Manager Configuration Guide.

  • Select an entry for the Job server in the category Manager | Basic configuration data | Server in the IBM Notes and edit the Job server master data.

    Use this task if the Job server has already been declared in One Identity Manager and you want to configure special functions for the Job server.

NOTE: One Identity Manager Service must be installed, configured and started in order for a server to execute its function in the One Identity Manager network. Proceed as follows in the One Identity Manager Installation Guide.

To edit a Job server and its functions

  1. Select the category IBM Notes | Basic configuration data | Server in the Manager.
  2. Select the Job server entry in the result list.
  3. Select Change master data in the task view.
  4. Edit the Job server's master data.
  5. Select Assign server functions in the task view and specify server functionality.
  6. Save the changes.
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