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Identity Manager 8.0 - Administration Guide for Connecting to IBM Notes

Managing IBM Notes Environments Setting up IBM Notes Synchronization Basic Configuration Data Notes Domains Notes Certificates Notes Templates Notes Policies Notes User Accounts Notes Groups Mail-In Databases Notes Servers Using AdminP Requests for Handling IBM Notes Processes Reports about Notes Domains Appendix: Configuration Parameters for Synchronization with a Notes Domain Appendix: Default Project Template for IBM Notes

Assigning Notes Groups to Business Roles

Assigning Notes Groups to Business Roles

Installed Module: Business Roles Module

You assign groups to business roles in order to assign them to user accounts over business roles. This task is not available for dynamic groups.

To assign a group to a business role (non role-based login)

  1. Select the category IBM Notes | Groups.
  2. Select the group in the result list.
  3. Select Assign business roles in the task view.
  4. Assign business roles in Add assignments.

    - OR -

    Remove business roles from Remove assignments.

  5. Save the changes.

To assign groups to a business role (non role-based login)

  1. Select the category Business roles | <Role class>.
  2. Select the business role in the result list.
  3. Select Assign Notes groups.
  4. Assign groups in Add assignments.

    - OR -

    Remove assignments to groups in Remove assignments.

  5. Save the changes.
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Assigning Notes User Accounts directly to an Notes Group

Assigning Notes User Accounts directly to an Notes Group

To react quickly to special requests, you can assign groups directly to user accounts. This task is not available for dynamic groups.

To assign a group directly to user accounts

  1. Select the category IBM Notes | Groups.
  2. Select the group in the result list.
  3. Select Assign members in the task view.
  4. Select the User tab.
  5. Assign user accounts in Add assignments. To filter the user accounts in the list, select a domain in Notes domains.

    - OR -

    Remove user accounts in Remove assignments.

  6. Save the changes.
Related Topics

Adding Notes Groups to System Roles

Adding Notes Groups to System Roles

Installed Modules: System Roles Module

Use this task to add a group to system roles. If you assign a system role to employees, all the employees' user accounts inherit the group. This task is not available for dynamic groups.

NOTE: Groups with the option Only use in IT Shop can only be assigned to system roles that also have this option set. For more detailed information, see the .One Identity Manager System Roles Administration Guide

To assign a group to system roles

  1. Select the category IBM Notes | Groups.
  2. Select the group in the result list.
  3. Select Assign system roles in the task view.
  4. Assign system roles in Add assignments.

    - OR -

    Remove system roles from Remove assignments.

  5. Save the changes.
Related Topics

Adding Notes Groups to the IT Shop

Adding Notes Groups to the IT Shop

Once a group has been assigned to an IT Shop shelf, it can be requested by the shop customers. To ensure it can be requested, further prerequisites need to be guaranteed.

  • The group is not a dynamic group.
  • The group must be labeled with the option IT Shop.
  • The group must be assigned to a service item.
  • The group must be labeled with the option Only use in IT Shop if the group can only be assigned to employees through IT Shop requests. Direct assignment to hierarchical roles may not be possible.

NOTE: IT Shop administrators can assign groups to IT Shop shelves in the case of role-based login. Target system administrators are not authorized to add groups in the IT Shop.

To add a group to the IT Shop

  1. Select the category IBM Notes | Groups (non role-based login).

    - OR -

    Select the category Entitlements | Notes groups (role-based login).

  2. Select the group in the result list.
  3. Select Add to IT Shop in the task view.
  4. Assign the group to the IT Shop shelves in Add assignments.
  5. Save the changes.

To remove a group from individual IT Shop shelves.

  1. Select the category IBM Notes | Groups (non role-based login).

    - OR -

    Select the category Entitlements | Notes groups (role-based login).

  2. Select the group in the result list.
  3. Select Add to IT Shop in the task view.
  4. Remove the group from the IT Shop shelves in Remove assignments.
  5. Save the changes.

To remove a group from all IT Shop shelves.

  1. Select the category IBM Notes | Groups (non role-based login).

    - OR -

    Select the category Entitlements | Notes groups (role-based login).

  2. Select the group in the result list.
  3. Select Remove from all shelves (IT Shop) in the task view.
  4. Confirm the security prompt with Yes.
  5. Click OK.

    This removes the group from all One Identity Manager Service shelves. All requests and assignment requests with this group are canceled in the process.

For more detailed information about request from company resources through the IT Shop, see the One Identity Manager IT Shop Administration Guide.

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