Chat now with support
Chat with Support

Identity Manager 8.0 - Administration Guide for Connecting to IBM Notes

Managing IBM Notes Environments Setting up IBM Notes Synchronization Basic Configuration Data Notes Domains Notes Certificates Notes Templates Notes Policies Notes User Accounts Notes Groups Mail-In Databases Notes Servers Using AdminP Requests for Handling IBM Notes Processes Reports about Notes Domains Appendix: Configuration Parameters for Synchronization with a Notes Domain Appendix: Default Project Template for IBM Notes

Creating a Custom INI File

Creating a Custom INI File

The Notes.ini file is created when you configure the IBM Notes client. This file contains different configuration information, which the IBM Notes connector needs to access the target system. Create a copy of this INI file and make it available to the IBM Notes connector as a custom INI file. The custom INI file must contain the path to the synchronization user's ID file. Enter this INI file and the user ID file's password when you configure the system connection with the Synchronization EditorClosed.

To add a custom INI file

  1. Create a copy of the file Notes.ini. Use the synchronization user's ID file for this.
  2. Check the following values in the copy.
    Table 4: Parameters Required in the Custom INI File
    Parameter Description
    Directory Path of the Notes data directory (local directory).
    KeyFileName Path of the synchronization user's ID file (local directory).
    KitType Notes type: 1 = client, 2 = server.

Installing and Configuring the One Identity Manager Service

Installing and Configuring the One Identity Manager Service

The gateway server takes over the synchronization server functionality. All One Identity Manager Service actions are executed against the target system environment on the synchronization server. Entries which are necessary for synchronization and administration with the One Identity Manager database are processed by the synchronization server. The synchronization server must be declared as a Job serverClosed in One Identity Manager.

NOTE: If several target system environments of the same type are synchronized under the same synchronization server, it is useful to set up a job server for each target system on performance grounds. This avoids unnecessary swapping of connection to target systems because a job server only has to process tasks of the same type (re-use of existing connections).

Use the Server Installer to install the One Identity Manager Service. This program executes the following steps.

  • Setting up a Job server.
  • Specifying machine roles and server function for the Job server.
  • Remote installation of One Identity Manager Service components corresponding to the machine roles.
  • Configures the One Identity Manager Service.
  • Starts the One Identity Manager Service.

NOTE: The program executes remote installation of the One Identity Manager Service. Local installation of the service is not possible with this program. Remote installation is only supported within a domain or a trusted domain.

To install and configure the One Identity Manager Service remotely on a server

  1. Start the program Server Installer on your administrative workstation.
  2. Enter valid data for connecting to One Identity Manager on the Database connection page and click Next.
  3. Specify on which server you want to install the One Identity Manager Service on the Server properties page.
    1. Select a job server in the Server menu.

      - OR -

      Click Add to add a new job server.

    2. Enter the following data for the Job server.
      Table 5: Job Servers Properties
      Property Description
      Server Name of the Job servers.
      Queue

      Name of queue to handle the process steps. Each One Identity Manager Service within the network must have a unique queue identifier. The process steps are requested by the job queue using exactly this queue name. The queue identifier is entered in the One Identity Manager Service configuration file.

      Full server name

      Full name of the server in DNS syntax.

      Example:

      <name of server>.<fully qualified domain name>

      NOTE: Use the Advanced option to edit other Job server properties. You can use the Designer to change properties at a later date.
  4. Specify which job server roles to include in One Identity Manager on the Machine role page. Installation packages to be installed on the Job server are found depending on the selected machine role.

    Select at least the following roles:

    • IBM Notes
  5. Specify the server's functions in One Identity Manager on the Server functions page. One Identity Manager processes are handled depending on the server function.

    The server's functions depend on which machine roles you have selected. You can limit the server's functionality further here.

    Select the following server functions:

    • IBM Notes connectorWindows PowerShell
  6. Check the One Identity Manager Service configuration on the Service settings page.

    NOTE: The initial service configuration is already predefined. If further changes need to be made to the configuration, you can do this later with the Designer. For more detailed information about configuring the service, see One Identity Manager Configuration Guide.
  7. To configure remote installations, click Next.
  8. Confirm the security prompt with Yes.
  9. Select the directory with the install files on the Select installation source page.
  10. Select the file with the private key on the page Select private key file.

    NOTE: This page is only displayed when the database is encrypted.
  11. Enter the service's installation data on the Service access page.
    Table 6: Installation Data
    Data Description
    Computer Server on which to install and start the service from.

    To select a server

    • Enter the server name.

      - OR -

    • Select a entry from the list.
    Service account One Identity Manager Service user account data.

    To enter a user account for the One Identity Manager Service

    • Set the option Local system account.

      This starts the One Identity Manager Service under the account "NT AUTHORITY\SYSTEM".

      - OR -

    • Enter user account, password and password confirmation.
    Installation account Data for the administrative user account to install the service.

    To enter an administrative user account for installation

      Enable Advanced
    • .
    • Enable the option Current user.

      This uses the user account of the current user.

      - OR -

    • Enter user account, password and password confirmation.
  12. Click Next to start installing the service.

    Installation of the service occurs automatically and may take some time.

  13. Click Finish on the last page of the Server Installer.

    NOTE: The is entered with the name "One Identity Manager Service" in the server's service administration.

Setting up an Archive Database for Backing Up Employee Documents

Setting up an Archive Database for Backing Up Employee Documents

You can add an archive database for backing up ID files in order to restore user ID files using the ID restore method. When you add a new user account in the One Identity Manager, a copy of the initial employee document is copied to an archive database on the gateway server. This archive database must initially added and should be part of a daily back up.

NOTE: The archive database is only required if the option ID vault enabled is not set and if the user ID files are supposed to be restored by One Identity Manager. For more information, see ID restore.

The fastest method of adding an archive database is to create an empty copy of the local address book on the gateway server.

Table 7: Data required for the Copy
Property Value
Server Local
Title Any name
File Name Archive.nsf
Database design only Enabled

By default, the copy of the local address is encrypted for the current user. Therefore, the copy of the synchronization user's local address book must be encrypted in order for the IBM Notes connector to access the archive database.

For more detailed information about adding the address book copy, see your IBM Notes documentation.

Creating a Synchronization Project for initial Synchronization of an Notes Domain

Creating a Synchronization Project for initial Synchronization of an Notes Domain

Use the Synchronization EditorClosed to configure synchronization between the One Identity Manager database and IBM Notes. The following describes the steps for initial configuration of a synchronization project.

After the initial configuration, you can customize and configure workflows within the synchronization project. Use the workflow wizard in the SynchronizationClosed Editor for this. The Synchronization Editor also provides different configuration options for a synchronization project.

Have the following information available for setting up a synchronization project.

Table 8: Information Required for Setting up a Synchronization Project
Data Explanation

Domino server

Name of the Domino server which communicates with the gateway server.

Domino directory Name of the Domino directory (Names.nsf).

Custom INI file

Name and path of the custom INI file. For more information, see Creating a Custom INI File.

ID file password

Synchronization user's ID file password. The path of this ID file must be given in the custom INI file.

The IBM Notes connector access the target system through the synchronization user. Make a user account available with sufficient permissions. For more information, see Users and Permissions for Synchronizing with IBM Notes.

Synchronization serverClosed

All One Identity Manager Service actions are executed against the target system environment on the synchronization server. Entries which are necessary for synchronization and administration with the One Identity Manager database are processed by the synchronization server.

The gateway server takes over the function of synchronization server. The One Identity Manager Service with the IBM Notes connector must be installed on the synchronization server.

The synchronization server must be declared as a Job server in One Identity Manager. Use the following properties when you set up the Job server.

Table 9: Additional Properties for the Job Server
Property Value
Server Function IBM Notes connector
Machine role Server/Job server/IBM Notes

For more information, see Installing and Configuring the One Identity Manager Service.

One Identity Manager Database ConnectionClosed Data

SQL Server:

  • Database server
  • Database
  • Database user and password
  • Specifies whether Windows authentication is used.

    This type of authentication is not recommended. If you decide to use it anyway, ensure that your environment supports Windows authentication.

Oracle:

  • Species whether access is direct or through the Oracle client

    Which connection data is required, depends on how this option is set.

  • Database server
  • Oracle instance port
  • Service name
  • Oracle database user and password
  • Data source (TNS alias name from TNSNames.ora)
Remote connection serverClosed

To configure synchronization with a target system, One Identity Manager must load the data from the target system. One Identity Manager communicates directly with target system to do this. If you cannot start the Synchronization Editor directly on the gateway server, because of the firewall configuration, for example, you can set up a remote connection.

To use a remote connection

  1. Provide a workstation on which the Synchronization Editor is installed.
  2. Install the RemoteConnectPlugin on the gateway server.

    Thus, the Gateway Server assumes the function of the remote connection server at the same time.

The remote connection server and the workstation must be in the same Active Directory domain.

Remote connection server configuration:

  • One Identity Manager Service is started
  • RemoteConnectPlugin is installed
  • IBM Notes connector is installed

The remote connection server must be declared as a Job server in One Identity Manager. The Job server name is required.

For more detailed information about setting up a remote connection, see the One Identity Manager Target System Synchronization Reference Guide.

NOTE: The following sequence describes how you configure a synchronization project if the Synchronization Editor is both:
  • In default mode
  • Started from the launchpad

Additional settings can be made if the project wizard is run in expert mode or is started directly from the Synchronization Editor. Follow the project wizard instructions through these steps.

To set up initial synchronization project for a Notes domain.

  1. Start the Launchpad on the gateway server and log on to the One Identity Manager database.

    NOTE: If synchronization is executed by an application server, connect the database through the application server.
  2. Select the entry IBM Notes target system type. Click Run.

    This starts the Synchronization Editor's project wizard.

  1. Specify how the One Identity Manager can access the target system on the System access page.
    • If you started the launch pad on the gateway server, do not change any settings.
    • If you started the launch pad on a workstation, connect remotely.

      In this case, set the option Connect using remote connection server and select, under Job server, the gateway server you want to use for the connection.

  1. Enter the connection parameters required by the IBM Notes connector to log in on the target system on the page, Configuration data for the IBM Domino directory.
    Table 10: Domino Server Connection Configuration
    Property Description
    INI file Name and path of the custom INI file.

    Domino server

    Name of the Domino server which communicates with the gateway server.

    Domino directory Name of the Domino directory (Names.nsf).
    ID file password Synchronization user's ID file password. The path of this ID file must be given in the custom INI file.
  2. You can test the connection in Verify connection settings. Click on Verify project.

    The One Identity Manager tries to connect to the target system.

  3. You can configure additional settings on the Configuration settings page.
    • To delete Notes objects using AdminP processes, enable Delete objects using AdminP processes. If this option is not set, target system objects are deleted directly through the IBM Notes connector.
    • Click Finish, to end the system connection wizard and return to the project wizard.
  1. Verify the One Identity Manager database connection data on the One Identity Manager connection page. The data is loaded from the connected database. Reenter the password.

    NOTE: Reenter all the connection data if you are not working with an encrypted One Identity Manager database and no synchronization project has been saved yet in the database. This page is not shown if a synchronization project already exists.
  2. The wizard loads the target system schema. This may take a few minutes depending on the type of target system access and the size of the target system.
  1. Specify how system access should work on the page Restrict target system access. You have the following options:
    Table 11: Specifying Target System Access
    Option Meaning

    Read-only access to target system.

    Specifies whether a synchronization workflow should be set up to initially load the target system into the One Identity Manager database.

    The synchronization workflow has the following characteristics:

    • Synchronization is in the direction of "One Identity Manager".
    • Processing methods in the synchronization steps are only defined in synchronization direction "One Identity Manager".

    Changes are also made to the target system.

    Specifies whether a provisioning workflow should be set up in addition to the synchronization workflow to initially load the target system.

    The provisioning workflow displays the following characteristics:

    • Synchronization in the direction of the "target system"
    • Processing methods are only defined in the synchronization steps in synchronization direction "target system".
    • Synchronization steps are only created for such schema classes whose schema types have write access.
  2. Select the synchronization server to execute synchronization on the Synchronization server page.

    If the synchronization server is not declare as a job server in the One Identity Manager database yet, you can add a new job server.

    • Click to add a new job server.
    • Enter a name for the job server and the full server name conforming to DNS syntax.
    • Click OK.

      The synchronization server is declared as job server for the target system in the One Identity Manager database.

      NOTE: Ensure that this server is set up as the synchronization server after saving the synchronization project.
  1. Click Finish to complete the project wizard.

    This creates and allocates a default schedule for regular synchronization. Enable the schedule for regular synchronization.

    The synchronization project is created, saved and enabled immediately.

    NOTE: If the synchronization project is not going to be executed immediately, disable the option Activate and save the new synchronization project automatically.

    In this case, save the synchronization project manually before closing the Synchronization Editor.

    NOTE: The target system connection data is saved in a variable set, which you can change in the Synchronization Editor under Configuration | Variables if necessary.

To configure the content of the synchronization log

  1. To configure the synchronization log for target system connection, select the category Configuration | Target system.
  2. To configure the synchronization log for the database connection, select the category Configuration | One Identity Manager connection.
  3. Select General view and click Configure....
  4. Select the Synchronization log view and set Create synchronization log.
  5. Enable the data to be logged.

    NOTE: Certain content create a lot of log data.

    The synchronization log should only contain the data necessary for error analysis and other evaluations.

  6. Click OK.

To synchronize on a regular basis

  1. Select the category Configuration | Start up configurations.
  2. Select a start up configuration in the document view and click Edit schedule....
  3. Edit the schedule properties.
  4. To enable the schedule, click Activate.
  5. Click OK.

To start initial synchronization manually

  1. Select the category Configuration | Start up configurations.
  2. Select a start up configuration in the document view and click Execute.
  3. Confirm the security prompt with Yes.

NOTE: Following synchronization, employees are automatically created for user accounts in the default installation. If there are no account definitions for the domain at the time of synchronization, user accounts are linked to employees. However, account definitions are not assigned. The user accounts are, therefore, in a "Linked" state.

To select user accounts through account definitions

  1. Create an account definition.
  2. Assign an account definition to the domain.
  3. Assign the account definition and manage level to the user accounts in a "linked" state.
    1. Select the category IBM Notes | User accounts | Linked but not configured | <Domain>.
    2. Select the task Assign account definition to linked accounts.
Detailed information about this topic
  • One Identity Manager Target System Synchronization Reference Guide
Related Topics
Related Documents