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Identity Manager 8.0 - Administration Guide for Connecting to IBM Notes

Table of Contents

Managing IBM Notes Environments

Architecture Overview One Identity Manager Users for Managing IBM Notes

Setting up IBM Notes Synchronization

Users and Permissions for Synchronizing with IBM Notes Domino Server Configuration Installing and Configuring a Gateway Server

Copying the Notes Certificate Creating a Custom INI File Installing and Configuring the One Identity Manager Service Setting up an Archive Database for Backing Up Employee Documents

Creating a Synchronization Project for initial Synchronization of an Notes Domain Show Synchronization Results Customizing Synchronization Configuration

How to Configure IBM Notes Synchronization Configuring Synchronization of Several Notes Domains Updating Schemas

Speeding Up Synchronization with Revision Filtering Post-Processing Outstanding Objects Configuring Memberships Provisioning Supporting Analysis of Synchronization Issues Deactivating Synchronization

Basic Configuration Data

Setting Up Account Definitions

Creating an Account Definition

Master Data for an Account Definition

Setting Up Manage Levels

Master Data for a Manage Level

Creating a Formatting Rule for IT Operating Data Determining IT Operating Data Modifying IT Operating Data Assigning Account Definitions to Employees

Assigning Account Definitions to Departments, Cost Centers and Locations Assigning Account Definitions to Business Roles Assigning Account Definitions to all Employees Assigning Account Definitions Directly to Employees Assigning Account Definitions to System Roles Adding Account Definitions in the IT Shop

Assigning Account Definitions to a Target System Deleting an Account Definition

Password Policies

Predefined Password Policies Editing Password Policies

General Master Data for a Password Policy Policy Settings Character Sets for Passwords

Custom Scripts for Password Requirements

Script for Checking a Password Script for Generating a Password

Restricted Passwords Testing a Password Testing Generating a Password Assigning a Password Policy

Initial Password for New Notes User Accounts Email Notifications about Login Data Editing a Server

Master Data for a Job Server Specifying Server Functions

Target system managers

General Master Data for an Notes Domain Specifying Categories for Inheriting Notes Groups How to Edit a Synchronization Project

Notes Certificates

General Master Data for Notes Certificates Notes Certificates Contact Data Additional Tasks for Managing Notes Certificates

Overview of Notes Certificates Assigning Owners Assigning Administrators

Post-Processing Newly Loaded Certificates Notes Certificate Requests

Notes Templates Notes Policies

Additional Tasks for Managing Notes Policies

Overview of Notes Policies Assigning Members to Notes Policies Assigning Owners to Notes Policies Assigning Administrators to Notes Policies

Notes Policy Settings

Notes User Accounts

Linking User Accounts to Employees Supported User Account Types Entering Master Data for Notes User Accounts

General Master Data for a Notes User Account Notes User Account Email System Notes User Account Address Data Additional Master Data for a Notes User Account Administrative Data for a Notes User Account

Additional Tasks for Managing Notes User Accounts

Overview of Notes User Accounts Changing the Manage Level of a User Account Assigning Notes Groups directly to a Notes User Account Specifying Document Owners Assigning Owners Assigning Administrable Documents Assigning Administrators Maintaining Additional and Excluded Lists Assigning Extended Properties

Automatic Assignment of Employees to User Accounts

Editing Search Criteria for Automatic Employee Assignment

Generating Mailbox Files Saving User ID Files Recovering User ID Files

ID vault ID restore

Locking and Unlocking Notes User Accounts Deleting Notes User Accounts

General Master Data for Notes Groups Assigning Notes Groups to Notes User Accounts

Assigning Notes Groups to Departments, Cost Centers and Locations Assigning Notes Groups to Business Roles Assigning Notes User Accounts directly to an Notes Group Adding Notes Groups to System Roles Adding Notes Groups to the IT Shop

Additional Tasks for Managing Notes Groups

Overview of Notes Groups Assigning Notes Mail-In Databases to Notes Groups Assigning Notes Servers to a Notes Group Adding Notes Groups to Notes Groups Effectiveness of Group Memberships Notes Group Inheritance Based on Categories Assigning Notes Groups as Document Owners Assigning Notes Groups as Document Administrators Assigning Owners to Notes Groups Assigning Administrators to Notes Groups Assigning Extended Properties to a Notes Group

Denied Access Groups Dynamic Groups

Extension Groups Memberships in Dynamic Groups Additional Tasks for Dynamic Groups

Assigning Home Servers Editing the Excluded List Editing the Additional List

Deleting Notes Groups

Mail-In Databases

Mail-In Database General Master Data Additional Tasks for Mail-In Databases

Overview of the Mail-In Database Assigning Notes Groups to Mail-In Databases Assigning Owners to Mail-In Databases Assigning Administrators to Mail-In Databases

General Master Data for Notes Servers Notes Server Location Data Security Settings for Notes Servers Additional Tasks for Managing Notes Servers

The Notes Server Overview Assigning Groups to Notes Servers Assigning Mail Servers to User Accounts Assigning Owners to Server Documents Assigning Administrators to Server Documents Specifying Administrator Access

Assigning Administrators with full Permissions Assigning Administrators Assigning Database Administrators Assigning Administrators with Full Remote Console Access Assigning Read-only Administrators Assigning System Administrators Assigning Restricted System Administrators

Server Permissions Settings

The Access Server Not Access Server Creating Databases and Templates Creating New Copies Routing through Servers Passthru Destinations for Routing Cause Calling with the Passthru Server Destinations Permitted for Passthru Servers Signing or Running Unrestricted Methods and Operations Running Restricted LotusScript/Java Agents Running Simple Agents and Formula Agents

Using AdminP Requests for Handling IBM Notes Processes

Automatic Confirmation of AdminP Requests AdminP Request Master Data

Reports about Notes Domains

Overview of all Assignments

Appendix: Configuration Parameters for Synchronization with a Notes Domain Appendix: Default Project Template for IBM Notes

Overview of the Mail-In Database

Mail-In Databases > Additional Tasks for Mail-In Databases > Overview of the Mail-In Database

To obtain an overview of a mail-in database

Select the category IBM Notes | Mail-in DB.
Select a mail-in database in the result list.
Select Notes mail-in database overview in the task view.

Assigning Notes Groups to Mail-In Databases

Mail-In Databases > Additional Tasks for Mail-In Databases > Assigning Notes Groups to Mail-In Databases

Assigning Notes Groups to Mail-In Databases

To set up permissions for accessing mail-in databases, you assign Notes groups to the mail-in databases.

To assign groups to a mail-in database

Select the category IBM Notes | Mail-in DB.
Select a mail-in database in the result list.
Select Assign groups in the task view.
Assign groups in Add assignments. To filter the groups, select a domain in Notes domains.
- OR -

Remove groups in Remove assignments.
Save the changes.

Assigning Owners to Mail-In Databases

Mail-In Databases > Additional Tasks for Mail-In Databases > Assigning Owners to Mail-In Databases

Assigning Owners to Mail-In Databases

You can define owner relations for mail-in databases. To do this, specify which user accounts and groups are permitted to edit the mail-in database.

To specify user accounts as owner

Select the category IBM Notes | Mail-in DB.
Select a mail-in database in the result list.
Select Assign owner in the task view.
Select the table "Notes user accounts" in Table.
Assign user accounts in Add assignments.
- OR -

Remove user accounts in Remove assignments.
Save the changes.

To specify groups as owner

Select the category IBM Notes | Mail-in DB.
Select a mail-in database in the result list.
Select Assign owner in the task view.
Select the table "Notes groups" in Table.
Assign groups in Add assignments.
- OR -

Remove groups in Remove assignments.
Save the changes.

Assigning Administrators to Mail-In Databases

Mail-In Databases > Additional Tasks for Mail-In Databases > Assigning Administrators to Mail-In Databases

Assigning Administrators to Mail-In Databases

You can define administrator relations for mail-in databases. To do this, specify which user accounts and groups are permitted to manage the mail-in database.

To specify user accounts as administrators

Select the category IBM Notes | Mail-in DB.
Select a mail-in database in the result list.
Select Assign administrators in the task view.
Select the table "Notes user accounts" in Table.
Assign user accounts in Add assignments.
- OR -

Remove user accounts in Remove assignments.
Save the changes.

To specify groups as administrators

Select the category IBM Notes | Mail-in DB.
Select a mail-in database in the result list.
Select Assign administrators in the task view.
Select the table "Notes groups" in Table.
Assign groups in Add assignments.
- OR -

Remove groups in Remove assignments.
Save the changes.

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