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Identity Manager 8.0 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange Environments Setting up Microsoft Exchange Synchronization Base Data for Managing Microsoft Exchange Microsoft Exchange Structure Mailboxes E-Mail Users and E-Mail Contacts Mail-enabled Distribution Groups Dynamic Distribution Group Mail-Enabled Public Folder Extensions for Supporting Exchange hybrid Troubleshooting Appendix: Configuration Parameters for Managing a Microsoft Exchange Environment Appendix: Default Project Template for Microsoft Exchange

Mail-enabled Distribution Groups

You can email-enable universal security groups and universal distribution groups to distribute messages to a group of recipients.

Detailed information about this topic

Entering Master Data for Mail-Enabled Distribution Groups

Set up mail-enabled distribution groups for universal security groups and universal distribution groups.

To create a mail-enabled distribution group for an Active Directory group

  1. Select the category Active Directory | Groups | Universal groups.
  2. Select the group in the result list and run the task Create mail-enabled distribution group.
  3. Save the changes.

To edit a mail-enabled distribution group

  1. Select the category Active Directory | Mail-enabled distribution groups.
  2. Select the mail-enabled distribution group in the result list and run Change master data in the task view.
  3. Edit the mail-enabled distribution group's master data.
  4. Save the changes.
Table 43: Mail-Enabled Distribution Group Master Data
Property Description
Active Directory group Active Directory group for which the mail-enabled distribution group is created.
Exchange organization

Name of the organization.

Alias Unique alias for further identification of the mail-enabled distribution group.
Simple display Simple display name for systems that cannot interpret all the characters of normal display names.
Expansion server Server on to which to expand the mail-enabled distribution group.
Proxy addresses

Email addresses for the mail-enabled distribution group. You can also add other mail connectors (for example, CCMail, MS) in addition to the standard address type (SMTP, X400).

Use the following syntax to set up other proxy addresses:

Address type: new email address

Do not display in address list Specifies whether the mail-enabled distribution group is visible in address books. Set this option if you want to prevent the mail-enabled distribution group from being displayed in address books. This option applies to all address books.
Max. send size [KB] Maximum size of message in KB that a mail-enabled distribution group can send. The Microsoft Exchange organization global settings in the Microsoft Exchange System Manager come into effect for message delivery if there are no limitations.
Max. receiving size [KB]

Maximum size of message in KB that a mail-enabled distribution group can receive. The Microsoft Exchange organization global settings in the Microsoft Exchange System Manager come into effect for message delivery if there are no limitations.

Report to sender Specifies whether the delivery reports are sent to the message sender.
Report to owner Specifies whether the delivery reports are sent to the message owner.
Automatically update based on recipient policy Specifies whether changes to recipient's email addresses are automatically updated based on incoming settings.
Only limit messages from authenticated users Specifies whether authentication data is requested from senders. Set this option if only messages from authenticated users are permitted.
Out-of-office message to sender Set this option if the message sender should receive out-of-office messages.
Add to group

Specifies how members can join the mail-enabled distribution group.

Table 44: Permitted Values
Value Meaning
Open Members can be added to the group without approval.
Closed Only mail-enabled distribution group administrator can be added to the group. Requests to be added to the group are automatically denied.
Owner approval Requests to be added to the group can be made and are approved by the mail-enabled distribution group administrator.
Leave group

Use this option to specify how members can leave the distribution group.

Table 45: Permitted Values
Value Meaning
Open Members can leave the group without approval.
Closed The group can only be left with administrator approval. Requests to leave the group are automatically denied.
Distribution group moderation Specifies whether the mail-enabled distribution group is moderated. Set this option if the distribution group should be moderated. Use the task Assign moderators to specify moderators.
Sending message to

Specifies how senders are notified when they send messages to moderated distribution groups.

Table 46: Permitted Values
Value Meaning
Do not notify No message is sent.
Only notify senders in your exchange organization Only internal sender receive notification.
Notify all senders Internal and external sender receive notification.

Receive Restrictions for Mail-Enabled Distribution Groups

NOTE: Assignments Assign mail acceptance and Assign mail rejection are mutually exclusive. You can either specify from whom messages are accepted or you can specify from whom they are rejected.

To modify mail acceptance for mail-enabled distribution groups

  1. Select the category Active Directory | Mail-enabled distribution groups.
  2. Select the mail-enabled distribution group in the result list.
  3. Select Assign mail acceptance in the task view to establish from which recipients messages are accepted.

    - OR -

    Select Assign mail rejection in the task view to specify from which recipients messages are not accepted.

  4. Select the table containing the recipient from the menu at the top of the form. You have the following options:
    • Mail-enabled distribution groups
    • Dynamic distribution groups
    • Mailboxes
    • E-mail users
    • Email contacts

  5. Assign recipients in Add assignments.

    - OR -

    Remove recipients from Remove assignments.

  6. Save the changes.

Permission "Send on behalf of" for Mail-Enabled Distribution Groups

Use the send permission "Send on behalf of" to specify which users can use the mailbox to send messages.

To customize the permission "Send on behalf of" for mail-enabled distribution groups

  1. Select the category Active Directory | Mail-enabled distribution groups.
  2. Select the mail-enabled distribution group in the result list.
  3. Select Assign send authorizations in the task view.
  4. Select the table which contains the user from the menu at the top of the form. You have the following options:
    • Mail-enabled distribution groups
    • Mailboxes
    • E-mail users

  5. Assign users in Add assignments.

    - OR -

    Remove users from Remove assignments.

  6. Save the changes.
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