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Identity Manager 8.0 - Administration Guide for Connecting to Microsoft Exchange

Managing Microsoft Exchange Environments Setting up Microsoft Exchange Synchronization Base Data for Managing Microsoft Exchange Microsoft Exchange Structure Mailboxes E-Mail Users and E-Mail Contacts Mail-enabled Distribution Groups Dynamic Distribution Group Mail-Enabled Public Folder Extensions for Supporting Exchange hybrid Troubleshooting Appendix: Configuration Parameters for Managing a Microsoft Exchange Environment Appendix: Default Project Template for Microsoft Exchange

Assigning Account Definitions to all Employees

To assign an account definition to all employees

  1. Select the category Active Directory | Basic configuration data | Account definitions | Account definitions.

  2. Select an account definition in the result list.
  3. Select Change master data in the task view.
  4. Set the option Automatic assignment to employees on the General tab.

    IMPORTANT: Only set this option if you can ensure that all current internal employees in the database and all pending newly added internal employees obtain a user account in this target system.
  5. Save the changes.

The account definition is assigned to every employee that is not marked as external. New employees automatically obtain this account definition as soon as they are added. The assignment is calculated by the DBQueue Processor.

NOTE: Disable the option Automatic assignment to employees to remove automatic assignment of the account definition to all employees. The account definition cannot be reassigned to employees from this point on. Existing assignments remain intact.
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Assigning Account Definitions Directly to Employees

To assign an account definition directly to employees

  1. Select the category Active Directory | Basic configuration data | Account definitions | Account definitions.

  2. Select an account definition in the result list.
  3. Select Assign to employees in the task view.
  4. Assign employees in Add assignments.

    - OR -

    Remove employees from Remove assignments.

  5. Save the changes.
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Assigning Account Definitions to System Roles

Assigning Account Definitions to System Roles

Installed Modules: System Roles Module

NOTE: Account definitions with the option Only use in IT Shop can only by assigned to system roles that also have this option set.

To add account definitions to a system role

  1. Select the category Active Directory | Basic configuration data | Account definitions | Account definitions.

  2. Select an account definition in the result list.
  3. Select Assign system roles in the task view.
  4. Assign system roles in Add assignments.

    - OR -

    Remove assignments to system roles in Remove assignments.

  5. Save the changes.

Adding Account Definitions in the IT Shop

Adding Account Definitions in the IT Shop

A account definition can be requested by shop customers when it is assigned to an IT Shop shelf. To ensure it can be requested, further prerequisites need to be guaranteed.

  • The account definition must be labeled with the IT Shop option.
  • The account definition must be assigned to a service item.
  • If the account definition is only assigned to employees using IT Shop assignments, you must also set the option Only for use in IT Shop. Direct assignment to hierarchical roles may not be possible.

NOTE: IT Shop administrators can assign account definitions to IT Shop shelves if login is role-based. Target system administrators are not authorized to add account definitions in the IT Shop.

To add an account definition to the IT Shop

  1. Select the category Active Directory | Basic configuration data | Account definitions (non role-based login).

    - OR -

    Select the category Entitlements | Account definitions (role-based login).

  2. Select an account definition in the result list.
  3. Select Add to IT Shop in the task view.
  4. Assign the account definition to the IT Shop shelf in Add assignments
  5. Save the changes.

To remove an account definition from individual IT Shop shelves

  1. Select the category Active Directory | Basic configuration data | Account definitions (non role-based login).

    - OR -

    Select the category Entitlements | Account definitions (role-based login).

  2. Select an account definition in the result list.
  3. Select Add to IT Shop in the task view.
  4. Remove the account definition from the IT Shop shelves in Remove assignments.
  5. Save the changes.

To remove an account definition from all IT Shop shelves

  1. Select the category Active Directory | Basic configuration data | Account definitions (non role-based login).

    - OR -

    Select the category Entitlements | Account definitions (role-based login).

  2. Select an account definition in the result list.
  3. Select Remove from all shelves (IT Shop) in the task view.
  4. Confirm the security prompt with Yes.
  5. Click OK.

    The account definition is removed from all shelves by the One Identity Manager Service. All requests and assignment requests with this account definition are canceled in the process.

For more detailed information about request from company resources through the IT Shop, see the One Identity Manager IT Shop Administration Guide.

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