Assigning Account Definitions to Employees

Assigning Account Definitions to Employees

Account definitions are assigned to company employees. Indirect assignment is the default method for assigning account definitions to employees. Account definitions are assigned to departments, cost centers, locations or roles. The employees are categorized into these departments, cost centers, locations or roles depending on their function in the company and thus obtain their account definitions. To react quickly to special requests, you can assign individual account definitions directly to employees. You can automatically assign special account definitions to all company employees. It is possible to assign account definitions to the IT Shop as requestable products. A department manager can then request user accounts from the Web Portal for his staff. It is also possible to add account definitions to system roles. These system roles can be assigned to employees through hierarchical roles or directly or added as products in the IT Shop.

In the One Identity Manager default installation, the processes are checked at the start to see if the employee already has a user account in the target system that has an account definition. If no user account exists, a new user account is created with the account definition’s default manage level.

Prerequisites for indirect assignment of account definitions to employees

• Assignment of employees and account definitions is permitted for role classes (department, cost center, location or business role).

For detailed information about preparing role classes to be assigned, see the One Identity Manager Identity Management Base Module Administration Guide.

Detailed information about this topic

• Assigning Account Definitions to Departments, Cost Centers and Locations
• Assigning Account Definitions to Business Roles
• Assigning Account Definitions to all Employees
• Assigning Account Definitions Directly to Employees
• Assigning Account Definitions to a Target System

Assigning Account Definitions to Departments, Cost Centers and Locations

Assigning Account Definitions to Departments, Cost Centers and Locations

To add account definitions to hierarchical roles

1. Select the category SAP R/3 | Basic configuration data | Account definitions | Account definitions.

2. Select an account definition in the result list.
3. Select Assign organizations.
4. Assign organizations in Add assignments.
   • Assign departments on the Departments tab.
   • Assign locations on the Locations tab.
   • Assign cost centers on the Cost center tab.

   - OR -

   Remove the organizations from Remove assignments.

5. Save the changes.

Assigning Account Definitions to Business Roles

Assigning Account Definitions to Business Roles

To add account definitions to hierarchical roles

1. Select the category SAP R/3 | Basic configuration data | Account definitions | Account definitions.

2. Select an account definition in the result list.
3. Select Assign business roles in the task view.
4. Assign business roles in Add assignments.

   - OR -

   Remove business roles in Remove assignments.

5. Save the changes.

Assigning Account Definitions to all Employees

Assigning Account Definitions to all Employees

To assign an account definition to all employees

1. Select the category SAP R/3 | Basic configuration data | Account definitions | Account definitions.

2. Select an account definition in the result list.
3. Select Change master data in the task view.
4. Set the option Automatic assignment to employees on the General tab.

   IMPORTANT: Only set this option if you can ensure that all current internal employees in the database and all pending newly added internal employees obtain a user account in this target system.

5. Save the changes.

The account definition is assigned to every employee that is not marked as external. New employees automatically obtain this account definition as soon as they are added. The assignment is calculated by the DBQueue Processor.