Setting Up Account Definitions

One Identity Manager has account definitions for automatically allocating user accounts to employees during working hours. You can create account definitions for every target system. If an employee does not have a user account in the target system, a new user account is created. This is done by assigning account definitions to an employee using the integrated inheritance mechanism followed by process handling.

The data for the user accounts in the respective target system comes from the basic employee data. The assignment of the IT operating data to the employee’s user account is controlled through the primary assignment of the employee to a location, a department, a cost center, or a business role (template processing). Processing is done through templates. There are predefined templates for determining the data required for user accounts included in the default installation. You can customize templates as required.

For more details about the basics, see the One Identity Manager Target SystemAn instance of a target system in which the employees managed by One Identity Manager have access to network resources. Example: An Active Directory domain X for target system type "Active Directory", a directory Y for target system type "LDAP", a client Z for target system type "SAP R/3". Base Module Administration Guide.

The following steps are required to implement an account definition:

• Creating an Account Definition
• Setting Up Manage Levels
• Creating a Formatting Rule for IT Operating Data
• Determining IT Operating Data
• Assigning Account Definitions to Employees
• Assigning Account Definitions to a Target System

Creating an Account Definition

Creating an Account Definition

To create a new account definition

1. Select the category SAP R/3 | Basic configuration data | Account definitions | Account definitions.

2. Select an account definition in the result list. Select Change master data in the task view.

   - OR -

   Click in the result list toolbar.

3. Enter the account definition's master data.
4. Save the changes.

Detailed information about this topic

• Master Data for an Account Definition

Master Data for an Account Definition

Master Data for an Account Definition

Enter the following data for an account definition:

Table 25: Master Data for an Account Definition

Property	Description
Account definition	Account definition name.
User account table	Table in the One Identity Manager schema which maps user accounts.
Target SystemAn instance of a target system in which the employees managed by One Identity Manager have access to network resources. Example: An Active Directory domain X for target system type "Active Directory", a directory Y for target system type "LDAP", a client Z for target system type "SAP R/3".	Target system to which the account definition applies. NOTE: No CUACentral user administration. child client can be assigned.
Required account definition	Required account definitions. Define the dependencies between account definitions. When this account definition is requested or assigned, the required account definition is automatically requested or assigned with it. Leave empty for SAP clients.
Description	Spare text box for additional explanation.
Manage level (initial)	Manage level to use by default when you add new user accounts.
Risk index	Value for evaluating the risk of account definition assignments to employees. Enter a value between 0 and 1. This property is only visible when the configuration parameter QER\CalculateRiskIndex is set. For more detailed information, see the .One Identity Manager Risk Assessment Administration Guide
Service item	Service item through which you can request the account definition in the IT Shop. Assign an existing service item or add a new one.
IT Shop	Specifies whether the account definition can be requested through the IT Shop. The account definition can be ordered by an employee over the Web Portal and distributed using a defined approval process. The account definition can still be directly assigned to employees and roles outside the IT Shop.
Only for use in IT Shop	Specifies whether the account definition can only be requested through the IT Shop. The account definition can be ordered by an employee over the Web Portal and distributed using a defined approval process. This means, the account definition cannot be directly assigned to roles outside the IT Shop.
Automatic assignment to employees	Specifies whether the account definition is assigned automatically to all internal employees. The account definition is assigned to every employee not marked as external, on saving. New employees automatically obtain this account definition as soon as they are added. IMPORTANT: Only set this option if you can ensure that all current internal employees in the database and all pending newly added internal employees obtain a user account in this target system. Disable this option to remove automatic assignment of the account definition to all employees. The account definition cannot be reassigned to employees from this point on. Existing account definition assignments remain intact.
Retain account definition if permanently disabled	Specifies the account definition assignment to permanently disabled employees. Option set: the account definition assignment remains in effect. The user account stays the same. Option not set: the account definition assignment is not in effect.The associated user account is deleted.
Retain account definition if temporarily disabled	Specifies the account definition assignment to temporarily disabled employees. Option set: the account definition assignment remains in effect. The user account stays the same. Option not set: the account definition assignment is not in effect.The associated user account is deleted.
Retain account definition on deferred deletion	Specifies the account definition assignment on deferred deletion of employees. Option set: the account definition assignment remains in effect. The user account stays the same. Option not set: the account definition assignment is not in effect.The associated user account is deleted.
Retain account definition on security risk	Specifies the account definition assignment to employees posing a security risk . Option set: the account definition assignment remains in effect. The user account stays the same. Option not set: the account definition assignment is not in effect.The associated user account is deleted.
Resource type	Resource type for grouping account definitions.
Spare field 01 - spare field 10	Additional company specific information. Use the Designer to customize display names, formats and templates for the input fields.

Setting Up Manage Levels

Setting Up Manage Levels

Specify the manage level for an account definition for managing user accounts. The user account’s manage level specifies the extent of the employee’s properties that are inherited by the user account. This allows an employee to have several user accounts in one target system, for example:

• Default user account that inherits all properties from the employee
• Administrative user account that is associated to an employee but should not inherit the properties from the employee.

The One Identity Manager supplies a default configuration for manage levels:

• Unmanaged

  User accounts with a manage level of "Unmanaged" become linked to an employee but do not inherit any other properties. When a new user account is added with this manage level and an employee is assigned, some of the employee's properties are transferred initially. If the employee properties are changed at a later date, the changes are not passed onto the user account.

• Full managed

  User accounts with a manage level of "Full managed" inherit specific properties from the assigned employee.

Specify the effect of temporarily or permanently disabling, deleting or the security risk of an employee on its user accounts and group memberships for each manage level. For more detailed information about manage levels, see the One Identity Manager Target SystemAn instance of a target system in which the employees managed by One Identity Manager have access to network resources. Example: An Active Directory domain X for target system type "Active Directory", a directory Y for target system type "LDAP", a client Z for target system type "SAP R/3". Base Module Administration Guide.

• Employee user accounts can be locked when they are disabled, deleted or rated as a security risk so that permissions are immediately withdrawn. If the employee is reinstated at a later date, the user accounts are also reactivated.
• You can also define group membership inheritance. Inheritance can be discontinued if desired when, for example, the employee’s user accounts are disabled and therefore cannot be members in groups. During this time, no inheritance processes should be calculated for this employee. Existing group memberships are deleted!

To assign manage levels to an account definition

1. Select the category SAP R/3 | Basic configuration data | Account definitions | Account definitions.

2. Select an account definition in the result list.
3. Select Assign manage level in the task view.
4. Assign manage levels in Add assignments.

   - OR -

   Remove assignments to manage levels in Remove assignments.

5. Save the changes.

To edit a manage level

1. Select the category SAP R/3 | Basic configuration data | Account definitions | Manage levels.

2. Select the manage level in the result list. Select Change master data.

   - OR -

   Click in the result list toolbar.

3. Edit the manage level's master data.
4. Save the changes.

Detailed information about this topic

• Master Data for a Manage Level