Entering Voucher Items Automatically

Entering Voucher Items Automatically

Enter separate voucher items into a voucher. One voucher item corresponds to a bookable IT service. For example, applications assigned to an employee or scheduled measurement of mailbox sizes can be consolidated in one voucher item. It is also possible to include data from external data sources for making vouchers. However, the methods used for this differ from company to company and, therefore, you should implement them to suit yours.

You can use the One Identity Manager Service collector function supplied with the process component VI.JobService.JobComponents.InvoiceComponent to automatically create voucher positions. Using the One Identity Manager reporting functionality, you can group vouchers in the form of an invoice and send then by email.

To simplify dealings with data imports and collection and if necessary to extend it, you can manage the accounting run using the task Start accounting run. All available events and the current processing status of a voucher are displayed on the form.

The executable events must be customized.

• Add the executable events for each voucher type in the category Accounting | Basic configuration data | Accounting runs. The order in which the events are displayed on the form is given by the sort order property. For more information, see Accounting Runs.

The One Identity Manager default system contains examples of simple data collectors for voucher with the voucher type "Receipt" that can be controlled through the form. Use this to collect the data you want in the database, a new voucher item is created for each data set and linked to the voucher for which the event was triggered. There is also an example of how to generate an accounting report which can then be sent by email. Processes for the base object Invoice are defined for the events supplied. If you start and event from the form, it starts running the corresponding process.

The processing state is stored in the table Invoice in column CollectorState. At the same time, one character of this status string represents the current processing state of an event. The string's index is defined through the sort order of the associated event. The characters have the following meaning:

To set a status in the processes, you can use the SQL procedure VI_Accounting_SetCollectorState. This procedure expects the following parameters:

Calling example:

exec VI_Accounting_SetCollectorState '"&$UID_Invoice$&"','COLHARDWARE','R'

The database views used in the data collection processes can be used as templates for customizing database view.

Entering Voucher Items Manually

Entering Voucher Items Manually

Voucher items cannot only be automatically entered but you can also enter and handle them manually in the Manager. However, you should only do this if marginal modifications required.

To enter voucher items

1. Select the category Accounting | Items.
2. Select the voucher item in the result list.

   - OR -

   Click in the result list toolbar.

3. Select Change master data in the task view.
4. Enter the voucher item's master data.
5. Save the changes.

General Master Data for a Voucher Item

Enter the following properties for the voucher.

Related Topics

• Reactivating a Voucher Item
• Pricing Information

Pricing Information

Enter the required pricing information for booking the voucher item to the accounts on the Calculation tab. At least one price has to be entered as the voucher item value is calculated from the quantity and the price. Specify which available price information is being used to suit your company requirements.

Related Topics

• Compiling Price Information