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Identity Manager 8.0 - Identity Management Base Module Administration Guide

Basics for Mapping Company Structures in One Identity Manager Managing Departments, Cost Centers and Locations Working with Dynamic Roles Employee Administration
One Identity Manager Users for Employee Administration Basic Configuration Data for Employees Entering Employee Master Data Employee's Central User Account Employee's Central Password Employee's Default Email Address Disabling and Deleting Employees Assigning Company Resources to Employees Origin of an Employee's Roles and Entitlements Analyzing Role Memberships and Employee Assignments Mapping Multiple Employee Identities Limited Access to One Identity Manager Additional Tasks for Managing Employees Determining an Employee‘s Language Determining an Employee‘s Working Hours Employee Reports
Managing Devices and Workdesks Managing Resources Set up Extended Properties Appendix: Configuration Parameters for Managing Departments, Cost Centers and Locations Appendix: Configuration Parameters for Managing Applications Appendix: Configuration Parameters for Managing Devices and Workdesks Appendix: Authentication Modules for Logging into the One Identity Manager

Assigning Extended Properties

Extended properties are meta objects that cannot be mapped directly in the One Identity Manager, for example, operating codes, cost codes or cost accounting areas.

To specify extended properties for a group

  1. Select the Employees | Employees.
  2. Select the employee in the result list.
  3. Select Assign extended properties in the task view.

  4. Assign extended properties in Add assignments.

    The view- OR -

    Remove extended properties from Remove assignments.

  5. Save the changes.
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Determining an Employee‘s Language

In order for email notifications within the request process in the IT Shop or during attestation to be sent in the recipients language, the employee's language has to be determined.

  • States and countries and their languages already exist in the One Identity Manager default installation. Verify and edit this information in the Designer.
  • Add the country and state of the primary location to the primary department, the primary cost center, the primary business role or directly to the employee. To map special cases, you can also add the language directly to the location, department, cost center or employee.

An employee‘s language is determined in the following order:

  1. Language that is directly assigned to the employee.
  2. Language of the employee's state.
  3. Language of the employee's country.
  4. Language directly assigned to the employee's location.
  5. Language of the primary location's state.
  6. Language of the primary location's country.
  7. Language directly assigned to the employee's primary department.
  8. Language of the primary department's state.
  9. Language of the primary department's country.
  10. Language directly assigned to the employee's primary cost center.
  11. Language of the primary cost center's state.
  12. Language of the primary cost center's country.
  13. Language directly assigned to an employee's primary business role
  14. Language of the primary business role's state.
  15. Language of the primary business role's country.
  16. Fallback, in case the language could not be determined with this sequence:
    • Language is taken from the configuration parameter "Common\MailNotification\DefaultCulture"
    • Language "en-US"
Related Topics
  • One Identity Manager Configuration Guide

Determining an Employee‘s Working Hours

An employee‘s working hours need to be made public in order to determine the reaction times of approvers or attestors to request processes in the IT Shop or during attestation.

  • States and countries and their time zones, public holidays and standard working hours already exist in the One Identity Manager. Verify and edit this information in the Designer.
  • The employee‘s area (state or country) has to be determined so that the working hours can be calculated correctly. Add the country and state of the primary location to the primary department, the primary cost center or directly to the employee.
  • The correct working hours are subsequently calculated. The standard working hours in the country, rule for weekends and holidays, as well as different time zones and daylight saving rules, are taken into account when the hours are calculated.

The employee‘s area and therefore valid working hours, are determined in the following order:

  1. State that is directly assigned to the employee.
  2. Country that is directly assigned to the employee.
  3. State of primary location.
  4. Country of primary location.
  5. State of primary department.
  6. Country of primary department.
  7. State of primary cost center.
  8. Country of primary cost center.
  9. State of primary business role.
  10. Country of primary business role.
  11. Fallback, in case the area could not be determined with this sequence:
    • State or country using the secondary location, department or cost center.
    • First country from all enabled countries in the database sorted by telephone number
    • Country "USA".
Related Topics
  • One Identity Manager Configuration Guide

Employee Reports

One Identity Manager makes various reports available containing information about the selected base object and its relations to other One Identity Manager database objects.The following reports are available for employees.

 NOTE: Other sections may be available depending on the which modules are installed.
Table 48: Employee Reports
Report Description
Entitlement Origins The report shows an employee's entitlements and roles and the possible assignment methods.
Request History

The report provides you with an overview of each IT Shop request made by an employee. The report is divided into approved, canceled, denied and pending requests. You can trace when and why each product was requested, extended or canceled.

View completed requests by clicking on the approval history Show... button. In the approval history you can see the approval workflow, the results of each approval step and the approver. The button Show... shows you the current approval status of pending requests.

Data quality of supervised employees

This report evaluates the data quality of employee data records. All employees under supervision are taken into account.

Employees per department

This report contains the number of employee per department. The primary and secondary assignments to organizations are taken into account. You can find this report in the category My One Identity Manager.

Employees per cost center

This report contains the number of employee per cost center. The primary and secondary assignments to organizations are taken into account. You can find this report in the category My One Identity Manager.

Employees per location

This report contains the number of employee per location. The primary and secondary assignments to organizations are taken into account. You can find this report in the category My One Identity Manager.

Data quality summary for employee records

The report contains different analyzes of data quality for all employees. You can find this report in the category My One Identity Manager.

Related Topics
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