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Identity Manager 8.0 - Identity Management Base Module Administration Guide

Basics for Mapping Company Structures in One Identity Manager Managing Departments, Cost Centers and Locations Working with Dynamic Roles Employee Administration
One Identity Manager Users for Employee Administration Basic Configuration Data for Employees Entering Employee Master Data Employee's Central User Account Employee's Central Password Employee's Default Email Address Disabling and Deleting Employees Assigning Company Resources to Employees Origin of an Employee's Roles and Entitlements Analyzing Role Memberships and Employee Assignments Mapping Multiple Employee Identities Limited Access to One Identity Manager Additional Tasks for Managing Employees Determining an Employee‘s Language Determining an Employee‘s Working Hours Employee Reports
Managing Devices and Workdesks Managing Resources Set up Extended Properties Appendix: Configuration Parameters for Managing Departments, Cost Centers and Locations Appendix: Configuration Parameters for Managing Applications Appendix: Configuration Parameters for Managing Devices and Workdesks Appendix: Authentication Modules for Logging into the One Identity Manager

Workdesk Location Information

Enter the following information about a workdesk's location.

Table 62: Workdesk Location Information
Property Description

Primary department

Department to which the workdesk is primary assigned. A workdesk can obtain company resources over the primary assignments when One Identity Manager is correspondingly configured.

Primary location

Location to which the workdesk is primary assigned. A workdesk can obtain company resources over the primary assignments when One Identity Manager is correspondingly configured.

Fax

Fax number.

Remarks (fax)

Spare text box for additional explanation.

Building

Building

Room

Room.

Phone

Telephone number.

Floor

Floor.

Remarks (room)

Spare text box for additional explanation.

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Additional Information about a Workdesk

Enter additional device prerequisites are diskettes or CD drives necessary, for example.

Table 63: Miscellaneous Workdesk Data
Property Description

Setup date

Date of going into operation.

Withdrawal date

Date on which the workdesk is written off.

Leasing fee

Leasing fee.

Floppy disk drive required

Specifies whether this workdesk requires a floppy disk drive.

CD-ROM drive required

Specifies whether this workdesk requires a CD-ROM drive.

Comment

Spare text box for additional explanation.

Assigning Company Resources to Workdesks

One Identity Manager uses different assignment types to assign company resources.

  • Indirect Assignment

    In the case of indirect assignment of company resources, employees, devices and workdesks are arranged in departments, cost centers, locations, business roles or application roles. The total of assigned company resources for an employee, device or workdesk is calculated from the position within the hierarchies, the direction of inheritance (top-down or bottom-up) and the company resources assigned to these roles. In the Indirect assignment methods a difference between primary and secondary assignment is taken into account.

  • Direct Assignment

    Direct assignment of company resources results from the assignment of a company resource to an employee, device or a workdesk, for example. Direct assignment of company resources makes it easier to react to special requirements.

  • Assigning through Dynamic Roles

    Assignment through dynamic roles is a special case of indirect assignment. Dynamic roles are used to specify role memberships dynamically. Employees, devices and workdesks are not permanently assigned to a role, just when they fulfill certain conditions. A check is performed regularly to assess which employees, devices or workdesks fulfill these conditions. The means the role memberships change dynamically. For example, company resources can be assigned dynamically to all employees in a department in this way; if an employee leaves the department they immediately lose the resources assigned to them.

The following table shows the possible company resources assignments to workdesks.

 Note: Company resources are defined in the One Identity Manager modules and are not available until the modules are installed.
Table 64: Possible Assignments of Company Resources to Workdesks
Company Resource Direct assignment permitted Indirect assignment permitted Remarks

System roles

 + +  

Applications

 + +  

Active Directory groups

 - +

All Active Directory computers, which reference the workdesk device are added to Active Directory groups.

LDAP groups

 - +

All LDAP computers, which reference the workdesk device are added to LDAP groups.

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Assigning Workdesks to Departments, Cost Centers and Locations

Assign workdesks to departments, cost centers and locations so that they obtain company resources through these organizations. To assign company resources to departments, cost centers or locations, use the appropriate organization tasks.

To assign a workdesk to departments, cost centers and locations (secondary assignment; default method)

  1. Select the category Devices & Workdesks | Workdesks | Names.
  2. Select the workdesk in the result list.
  3. Select Assign organizations.

  4. Assign organizations in Add assignments.

    • Assign departments on the Departments tab.
    • Assign locations on the Locations tab.
    • Assign cost centers on the Cost center tab.

    - OR -

    Remove the organizations from Remove assignments.

  5. Save the changes.

To assign a workdesk to departments, cost centers and locations (primary assignment)

  1. Select the category Devices & Workdesks | Workdesks | Names.
  2. Select the workdesk in the result list.
  3. Select Change master data in the task view.
  4. Adjust the following master data:
    • Primary department
    • Primary cost center
    • Primary location
  5. Save the changes.
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