You can add new people over the People menu. This function is mainly designed for adding external employees. For example, subcontractors who are not entered in the human resources department. Data from new employees is either transferred completely to the database or existing data is updated and/or augmented. This depends on the system configuration and the import setting from closed systems.
To open the "People" menu
You can add new employees in the People menu.
To add a new employee
Fields marked with * are compulsory. The combination of last name and first name is checked on saving.
There are different use cases that require different input sequences. The following tables layout the use cases and the respective input sequences.
Use Case |
Input Sequence |
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If this combination of first and last name does not exist, you will be prompted to save the changes. |
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If this combination of first and last name already exists, they are listed in the view Other employees with similar properties. In this case, you have two possible options. | |
If the employee you want to add is already in the list, you can select this data record and edit it. Proceed as follows. |
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Another option is to add new data despite the duplicate data record. |
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You can view rule violations for your staff in the People menu.
To view your staff's rule violations
In the view, Compliance rule violations by direct reports, you can see the rule violations caused by your staff. The following information is listed in the view.
Columns |
Description |
---|---|
Employee |
Name of the supervised employee |
Rule violation |
Unique rule violation ID. |
Checked |
Shows whether the rule violation was tested. |
Exception is approved |
Shows whether an exception was approved for the rule violation. |
Risk index (calculated) |
Shows the calculated risk index. |
Risk index (reduced) |
Shows the reduced risk index. |
Approval date |
Shows the approval date, if the rule violation was already checked. |
Reason |
Shows a reason for the approval decision about the rule violation. |
You can select other columns to view using the Additional columns link. The following columns are available.
Columns |
Description |
---|---|
Approver |
The name of the approver checking the rule. |
Valid until |
Date specifying for how long the rule violation applies. |
Standard reason |
Default reason available for all rule violations. Multiple use is possible. |
You can edit your staff's data in the People menu.
To view and edit employee data
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