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Identity Manager 8.0 - Web Portal User Guide

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Resources

In the Resources menu, you can view the resources that you manage. An employee can own resources once and they can only be requested by them once. After being approved, they remain assigned until they are unsubscribed. You can request them again a later point. Examples for resource are telephones or company cars.

You can execute the following actions for each resource:

  • View overview pages about a resource (Hyper View) with all the required details, like assigned service items, memberships and their usage.
  • Change resource properties.
  • Add new resources and applications.
  • Add employees to a resource.

Some functions have already been described in other menus. You can find all the executable functions in the menu listed under "Detailed information about this topic".

To open the "Resources" menu

  • Open the menu Responsibilities | My Responsibilities and click Resources.
Detailed information about this topic

New Resources

In the Resources menu, you can add new resources. To do this, you enter the master data.

To add a new resource

  1. Open the Resources menu and click New resource.
  2. Configure the following settings for the new resource and click Save.
    Table 63: Settings and data for new resources

    Setting

    Description

    Resource

    Text box for naming the resource.

    Resource type

    Link for selecting the resource type.

    Description

    Text box for entering a reason for the new resource.

    IT Shop

    If set, the resource is available through the Web Portal.

    The resource can still be assigned directly to employees and hierarchical roles.

    Only for use in IT Shop

    If set, the resource is only available through the Web Portal.

    The resource may not be assigned directly to hierarchical roles.

    Service item

    Link for selecting a new requestable product.

Assign resources

The assignment resources that you manage are displayed in the Assignment resources menu. You can add assignment resources for individual business roles. This means you can limit assignment resources to a certain business roles, which makes it unnecessary to select the business role additionally when you request an assignment resource. It is automatically a part of the assignment request. Assignment resources are available for requesting in the shop "Identity & Access Lifecycle". For more information about assignment resources, see the One Identity Manager Business Roles Administration Guide and One Identity Manager IT Shop Administration Guide.

You can execute the following actions for each resource:

  • View overview pages about a resource (Hyper View) with all the required details, like assigned service items, memberships and their usage.
  • Change the assignment resource properties

Some functions have already been described in other menus. You can find all the executable functions in the menu listed under "Detailed information about this topic".

To open the "Assignment resources" menu

  • Open the menu Responsibilities | My Responsibilities and click Assignment resources.
Detailed information about this topic

Multi-requestable/unsubscribable Resources

In the menu, Multi-requestable/unsubscribable Resources, you can view all the resources that you manage. You can request multi-requestable/unsubscribable resources more than once in the IT Shop. These resources must, however, be returned explicitly when they are no longer required. They are assigned to employees after approval has been granted and they remain assigned until the request is canceled. An example of multi-requestable/unsubscribable resources would be printers or monitors.

You can execute the following actions for each resource:

  • View overview pages about a resource (Hyper View) with all details, like service items, memberships and their usage.
  • Change resource properties.
  • Add new resources and applications.
  • Add employees to a resource.

Some functions have already been described in other menus. You can find all the executable functions in the menu listed under "Detailed information about this topic".

To open the "Multi-requestable/unsubscribable resources" menu

  • Open the menu Responsibilities | My Responsibilities and click Multi-requestable/unsubscribable resources.
Detailed information about this topic
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