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Identity Manager 8.0 - Web Portal User Guide

Getting Started Request Attestations Compliance Ownerships
My Responsibilities Delegation Ownerships Auditing Governance Administration
Related Applications Calls Settings... Discovering your Statistics on the Start Page

Assigning System Entitlements Owners

In the Assign Ownership menu, you can assign an owner to a system entitlement.

To assign system entitlements to an owner

  1. Open the Assign Ownership menu and click System Entitlements.

    This opens a wizard. The view Select a system entitlement is active.

  2. Click Assign next to System entitlement and select a group from the list.

    This selects the group and displays details about it, for example, group type or target system.

  3. Click Next and select on of the options in the Select the new owner view.

    1. Select one of the automatically calculated owners

      In this case, you do not have to change any other settings.

    2. Select another owner.

      In this case, select an employee from the displayed list.

  4. Click Next and then Close in the Results view.

Claim Ownership

NOTE: This function is only available when the module Identity Management Base Module or Target System Base Module is installed.

You can claim ownership of a group in Claim Ownership under the My Responsibilities menu.

The groups available for selection, do not have any managers. Authorized users can take on responsibility for these groups. If you claim ownership for a group, you are accountable for the interests of that group. For example, you decide about memberships within your group.

 NOTE: In the menu Responsibilities, either the menu Assign ownership or Claim responsibility is visible. Which of the menus is displayed, depends on the system settings.

To change or assign a group manager

  1. Open the Responsibilities menu and click Claim ownership.
  2. Perform one of the following tasks.
    1. Select a group with Assign.
    2. Select a group with Change.
  3. Click Claim ownership.

    Your settings are saved.

Auditing

Auditing describes how an aspect of a company is assessed. Quality assurance is also plays an important part in auditing. An audit is a systematic, independent and documented examination, which assesses quality-related actions and evaluates them based on the planned requirements and targets. To successfully complete an audit there must be certain features available and specific requirements must be fulfilled.

If you are a manager or compliance officer, you may have access to the Auditing menu. The Auditing menu gives you read-only permission of any item for which you are responsible. You can use this to investigate any security issues that arise, or to verify activity. In many cases, you are able to manipulate the view to maximize its value, and export the information to a report.

Detailed information about this topic

Employees

All employees that you open from the Employee menu under the Auditing menu are listed in the Auditing view. Here you can select an employee and view more details. You can select the employee directly from the list or use the Web Portal's filter function. For more information, see Filter.

After you have selected the employee directly from the list, you can gather more information through various views. You will know many of the views already from the My Responsibilities menu.

Table 68: Overview of Employee's Views

View

Description

Usage

Overview

Displays more details about the employee in a Hyper View. For example, active assignment requests.

To view all the information at one glance and navigate quickly to points of interest, click on the linked content in the shapes.

For creating reports.

Master Data

Display the properties for the select employee grouped under the master data.

View of properties, for example, assigned role classes or the manager.

Requests

Lists all the selected employee's requests.

Use the filter function and the advanced search to search selectively.

Rule violations

Lists all the selected employee's rule violations.

Use the filter function and the advanced search to search selectively for rule violations.

Approvals

Lists all approvals in the selected period that the select employee was involved in. The list must be filtered on other view to see an approval in more detail.

  • Approvals
  • Exception approvals
  • Attestations
  • Policy violations

Use the filter function and the advanced search to search selectively for approvals. The advance search is only available in the Approval view.

Risk

List properties and assignments, which contribute to the calculated risk index.

For viewing risk index functions.

Attestations

Lists all the attestation cases of the selected employee.

You can selectively search for an attestation case and display attestors for pending attestation cases or send reminders.

Compliance

Lists all compliance rules and their analysis for the selected employee.

For viewing compliance rule analyzes.

Roles and entitlements

Lists all the selected employee's memberships.

Use the filter function to search selectively for memberships.

Responsibilities

Shows ownerships of the selected objects type for this employee.

Shows a more detailed view of ownerships. Jump to more details about of the marked role, entitlement or resource through Show details in the detailed content view.

History

Displays the history of states and comparisons of the selected employee.

You can swap from timeline to table view. Navigate by clicking the mouse within the timeline.

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