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Identity Manager 8.1.2 - Application Management Administration Guide

Managing applications

One Identity Manager allows you to manage applications comfortably and to assign them to employees. You can setup applications in Manager. Applications can be grouped into application packages. Applications and application packages are assigned to employees. You can make assignments directly or indirectly by assigning them to roles. Applications and application packages can be requested from the IT Shop.

One Identity Manager components for managing applications are available if the "Software" and "Software\Application" configuration parameters are set.

  • Check whether the configuration parameters are set in the Designer. Otherwise, set the configuration parameters and compile the database.

One Identity Manager users for managing applications

The following users are used for managing system roles.

Table 1: User
User Tasks
One Identity Manager administrators
  • Create customized permissions groups for application roles for role-based login to administration tools in the Designer as required.

  • Create system users and permissions groups for non role-based login to administration tools in the Designer as required.

  • Enable or disable additional configuration parameters in the Designer as required.

  • Create custom processes in the Designer as required.

  • Create and configure schedules as required.

  • Create and configure password policies as required.

Product owner for the IT Shop

Product owners must be assigned to the Request & Fulfillment | IT Shop | Product owner application role or a child application role.

Users with this application role:

  • Approve through requests.
  • Edit service items and service categories under their management.

You can use the default application role Request & Fulfillment | IT Shop | Product owner | Applications.

Setting up applications

To edit an application

  1. Select Software | Applications.
  2. Select the application in the result list.

    - OR -

    Click in the result list.

  3. Select the Change master data task.
  4. Save the changes.
Detailed information about this topic

General master data for an application

Enter the following data on the General tab.

Table 2: General master data for an application
Property Description
Application name Name of the application.
Version Version of the application.
Language Language of the application. Languages are supplied by default as base data in One Identity Manager.
IT Shop Specifies whether the application can be requested through the IT Shop. The application can be ordered by an employee over the Web Portal and distributed using a defined approval process. The application can still be assigned directly to employees and hierarchical roles.
Only for use in IT Shop Specifies whether the application can be requested exclusively through the IT Shop. The application can be ordered by an employee over the Web Portal and distributed using a defined approval process. The application may not assigned directly to hierarchical roles.

Service item

Service item data for requesting the application through the IT Shop.
Alternative application Name of an alternative application.
Internal product name Internal name of the product.
Web page Manufacturer's website. Use Visit vendor website to open the given website.
Link to documentation

Link to the product documentation. Use Visit documentation website to open the given website.

Application The complete name of the application with the application name, language, and version number.
Comment Spare field for additional explanation.
Dongle required Specifies whether a dongle is required for this application to work.
Only assign to workdesks Specifies whether the application can only be assigned to workdesks. If this option is not set, the application can be assigned to employees and workdesks and inherited. If the option is set, the application can only be assigned to and inherited by workdesks.
Only assigned to employees. Specifies whether the application can only be assigned to employees. If this option is not set, the application can be assigned to employees and workdesks and inherited. If the option is set, the application can only be assigned to and inherited by employees.
Disabled Specified whether the application is still used or not. Only applications that are active can be assigned within One Identity Manager. If an application is deactivated the assignment of the application is not permitted but existing assignments remain intact.

Spare field no. 01 ... Spare field no. 10

Additional company-specific information. Use the Designer to customize display names, formats, and templates for the input fields.

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