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Identity Manager 8.1 - Administration Guide for Connecting to SharePoint Online

Mapping a SharePoint Online environment in One Identity Manager Synchronizing a SharePoint Online environment Managing SharePoint Online user accounts and employees Managing the assignments of SharePoint Online groups and roles Mapping of SharePoint Online objects in One Identity Manager
SharePoint Online tenants SharePoint Online user accounts SharePoint Online groups SharePoint Online permission levels SharePoint Online site collections SharePoint Online sites SharePoint Online roles
Handling of SharePoint Online objects in Web Portal Basic data for managing a SharePoint Online environment Appendix: Configuration parameters for managing SharePoint Online Appendix: Default project template for SharePoint Online Appendix: Editing system objects About us

SharePoint OnlineGroup inheritance based on categories

In One Identity Manager, groups can be selectively inherited by user accounts. For this purpose, the groups and the user accounts are divided into categories. The categories can be freely selected and are specified using a mapping rule. Each category is given a specific position within this mapping rule. The template contains two tables; the user account table and the group table. Use the user account table to specify categories for target system dependent user accounts. In the group table enter your categories for the target system-dependent groups. Each table contains the category positions Position 1 to Position 31.

Every user account can be assigned to one or more categories. Each group can also be assigned to one or more categories. The group is inherited by the user account when at least one user account category item matches an assigned group. The group is also inherited by the user account if the group or the user account is not put into categories.

NOTE: Inheritance through categories is only taken into account when groups are assigned indirectly through hierarchical roles. Categories are not taken into account when groups are directly assigned to user accounts.
Table 21: Category Examples
Category Position Categories for User Accounts Categories for Groups
1 Default user Default permissions
2 System user System user permissions
3 System administrator System administrator permissions

Figure 2: Example of inheriting through categories.

To use inheritance through categories

  • Define the categories in the site collection.
  • Assign categories to user accounts through their master data.
  • Assign categories to groups through their master data.
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Overview of all assignments

The Overview of all assignments report is displayed for some objects, such as authorizations, compliance rules, or roles. The report finds all the roles, for example, departments, cost centers, locations, business roles and IT Shop structures in which there are employee who own the selected base object. In this case, direct as well as indirect base object assignments are included.

Example
  • If the report is created for a resource, all roles are determined in which there are employees with this resource.
  • If the report is created for a group or another system entitlement, all roles are determined in which there are employees with this group or system entitlement.
  • If the report is created for a compliance rule, all roles are determined in which there are employees with this compliance rule.
  • If the report is created for a department, all roles are determined in which employees of the selected department are also members.
  • If the report is created for a business role, all roles are determined in which employees of the selected business role are also members.

To display detailed information about assignments

  • To display the report, select the base object from the navigation or the result list and select the report Overview of all assignments.
  • Click the Used by button in the report toolbar to select the role class for which you want to determine whether roles exist that contain employees with the selected base object.

    All the roles of the selected role class are shown. The color coding of elements identifies the role in which there are employees with the selected base object. The meaning of the report control elements is explained in a separate legend. To access the legend, click the icon in the report’s toolbar.

  • Double-click a control to show all child roles belonging to the selected role.
  • By clicking the button in a role's control, you display all employees in the role with the base object.
  • Use the small arrow next to to start a wizard that allows you to bookmark this list of employee for tracking. This creates a new business role to which the employees are assigned.

Figure 3: Toolbar of the Overview of all assignments report.

Table 22: Meaning of Icons in the Report Toolbar

Icon

Meaning

Show the legend with the meaning of the report control elements

Saves the current report view as a graphic.

Selects the role class used to generate the report.

Displays all roles or only the affected roles.

Mapping of SharePoint Online objects in One Identity Manager

You use One Identity Manager to manage all objects of the SharePoint Online that are required for the optimization of access control in the target system. These objects are imported into the One Identity Manager database during synchronization. You cannot display or edit their properties in the Manager.

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SharePoint Online tenants

A SharePoint Online tenant is the base object of a SharePoint Online environment. It must have a direct relationship to an Azure Active Directory organization. There is only one tenant for each connected SharePoint Online system.

SharePoint Online tenants are required for the configuration of provisioning processes, the automatic assignment of employees to user accounts, and the inheritance of groups by user accounts via categories within a SharePoint Online.

Note: SharePoint Online tenants cannot be created in One Identity Manager. The Synchronization Editor sets up the SharePoint Online tenant in the One Identity Manager database.
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