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Identity Manager 8.1 - Administration Guide for Connecting to SharePoint Online

Mapping a SharePoint Online environment in One Identity Manager Synchronizing a SharePoint Online environment Managing SharePoint Online user accounts and employees Managing the assignments of SharePoint Online groups and roles Mapping of SharePoint Online objects in One Identity Manager
SharePoint Online tenants SharePoint Online user accounts SharePoint Online groups SharePoint Online permission levels SharePoint Online site collections SharePoint Online sites SharePoint Online roles
Handling of SharePoint Online objects in Web Portal Basic data for managing a SharePoint Online environment Appendix: Configuration parameters for managing SharePoint Online Appendix: Default project template for SharePoint Online Appendix: Editing system objects About us

Creating account definitions

To create a new account definition

  1. In the Manager, select SharePoint Online | Basic configuration data | Account definitions | Account definitions.

  2. Click in the result list toolbar.

  3. On the master data form, enter the master data for the account definition.

  4. Save the changes.

Editing account definitions

To edit an account definition

  1. In the Manager, select SharePoint Online | Basic configuration data | Account definitions | Account definitions.

  2. Select an account definition in the result list.

  3. Select Change master data.

  4. Enter the account definition's master data.

  5. Save the changes.

Related Topics

Master data for account definitions

Enter the following data for an account definition:

Table 10: Master Data for an Account Definition

Property

Description

Account definition

Account definition name.

User account table

Table in the One Identity Manager schema that maps user accounts.

Target system

Target system to which the account definition applies.

Required account definition

Required account definitions. Define the dependencies between account definitions. When this account definition is requested or assigned, the required account definition is automatically requested or assigned with it.

Description

Spare text box for additional explanation.

Manage level (initial)

Manage level to use by default when you add new user accounts.

Risk index

Value for evaluating the risk of assignments to employees. Enter a value between 0 and 1. This input field is only visible if the configuration parameter QER | CalculateRiskIndex is activated.

For more detailed information, see the One Identity Manager Risk Assessment Administration Guide.

Service item

Service item through which you can request the account definition in the IT Shop. Assign an existing service item or add a new one.

IT Shop

Specifies whether the account definition can be requested through the IT Shop. The account definition can be ordered by an employee over the Web Portal and distributed using a defined approval process. The account definition can also be assigned directly to employees and roles outside of IT Shop.

Only for use in IT Shop

Specifies whether the account definition can only be requested through the IT Shop. The account definition can be ordered by an employee over the Web Portal and distributed using a defined approval process. This means, the account definition cannot be directly assigned to roles outside the IT Shop.

Automatic assignment to employees

Specifies whether the account definition is assigned automatically to all internal employees. The account definition is assigned to every employee not marked as external, on saving. New employees automatically obtain this account definition as soon as they are added.

IMPORTANT: Only set this option if you can ensure that all current internal employees in the database and all pending newly added internal employees obtain a user account in this target system.

Disable this option to remove automatic assignment of the account definition to all employees. The account definition cannot be reassigned to employees from this point on. Existing account definition assignments remain intact.

Retain account definition if permanently disabled

Specifies the account definition assignment to permanently disabled employees.

Option set: The account definition assignment remains in effect. The user account stays the same.

Option not set: The account definition assignment is not in effect. The associated user account is deleted.

Retain account definition if temporarily disabled

Specifies the account definition assignment to temporarily disabled employees.

Option set: The account definition assignment remains in effect. The user account stays the same.

Option not set: The account definition assignment is not in effect. The associated user account is deleted.

Retain account definition on deferred deletion

Specifies the account definition assignment on deferred deletion of employees.

Option set: The account definition assignment remains in effect. The user account stays the same.

Option not set: The account definition assignment is not in effect. The associated user account is deleted.

Retain account definition on security risk

Specifies the account definition assignment to employees posing a security risk.

Option set: The account definition assignment remains in effect. The user account stays the same.

Option not set: The account definition assignment is not in effect. The associated user account is deleted.

Resource type

Resource type for grouping .

Spare field 01 - spare field 10

Additional company specific information. Use Designer to customize display names, formats and templates for the input fields.

Editing manage levels

One Identity Manager supplies a default configuration for manage levels:

  • Unmanaged: User accounts with the Unmanaged manage level are linked to the employee but they do no inherit any further properties. When a new user account is added with this manage level and an employee is assigned, some of the employee's properties are transferred initially. If the employee properties are changed at a later date, the changes are not passed onto the user account.

  • Full managed: User accounts with the Full managed manage level inherit defined properties of the assigned assigned employee. When a new user account is created with this manage level and an employee is assigned, the employee's properties are transferred in an initial state. If the employee properties are changed at a later date, the changes are passed onto the user account.

To edit a manage level

  1. In Manager, select SharePoint Online | Basic configuration data | Account definitions | Manage levels.

  2. Select the manage level in the result list.

  3. Select Change master data.

  4. Edit the manage level's master data.

  5. Save the changes.

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