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Identity Manager 8.1 - Administration Guide for Connecting to SharePoint

Managing SharePoint Environments Setting Up SharePoint Farm Synchronization Basic data for managing a SharePoint environment SharePoint Farms SharePoint Web Applications SharePointSite Collections and Sites SharePoint User accounts SharePoint Roles and Groups
SharePoint Groups SharePoint Roles and Permission Levels
Permissions for SharePoint Web Applications Reports about SharePoint Site Collections Appendix: Configuration parameters for managing a SharePoint environment Appendix: Default Project Template for SharePoint

Creating an Account Definition

To create a new account definition

  1. In the Manager, select SharePoint | Basic configuration data | Account definitions | Account definitions.

  2. Select an account definition in the result list. Select Change master data.

    - OR -

    Click in the result list toolbar.

  3. Enter the account definition's master data.
  4. Save the changes.

Master Data for an Account Definition

Enter the following data for an account definition:

Table 13: Master Data for an Account Definition

Property

Description

Account definition

Account definition name.

User account table

Table in the One Identity Manager schema that maps user accounts.

Target system

Target system to which the account definition applies.

Required account definition

Required account definitions. Define the dependencies between account definitions. When this account definition is requested or assigned, the required account definition is automatically requested or assigned with it.

TIP: You can enter this account definition for the associated Active Directory or LDAP domain here. In this case, an LDAP or Active Directory user account is created for the employee first. If this exists, the SharePoint user account is added.

Implement this behavior on a custom basis.

Customize TSB_PersonHasAccountDef_AutoCreate_SPSUser to do this.

TIP: You can enter the account definition of the corresponding Azure Active Directory tenant here. In this case, an Azure Active Directory user account is first created for the employee. If this exists, the SharePoint user account is added.

Description

Spare text box for additional explanation.

Manage level (initial)

Manage level to use by default when you add new user accounts.

Risk index

Value for evaluating the risk of account definition assignments to employees. Enter a value between 0 and 1. This input field is only visible if the configuration parameter QER | CalculateRiskIndex is activated.

For more detailed information, see the One Identity Manager Risk Assessment Administration Guide.

Service item

Service item through which you can request the account definition in the IT Shop. Assign an existing service item or add a new one.

IT Shop

Specifies whether the account definition can be requested through the IT Shop. The account definition can be ordered by an employee over the Web Portal and distributed using a defined approval process. The account definition can also be assigned directly to employees and roles outside of IT Shop.

Only for use in IT Shop

Specifies whether the account definition can only be requested through the IT Shop. The account definition can be ordered by an employee over the Web Portal and distributed using a defined approval process. This means, the account definition cannot be directly assigned to roles outside the IT Shop.

Automatic assignment to employees

Specifies whether the account definition is assigned automatically to all internal employees. The account definition is assigned to every employee not marked as external, on saving. New employees automatically obtain this account definition as soon as they are added.

IMPORTANT: Only set this option if you can ensure that all current internal employees in the database and all pending newly added internal employees obtain a user account in this target system.

Disable this option to remove automatic assignment of the account definition to all employees. The account definition cannot be reassigned to employees from this point on. Existing account definition assignments remain intact.

Retain account definition if permanently disabled

Specifies the account definition assignment to permanently disabled employees.

Option set: The account definition assignment remains in effect. The user account stays the same.

Option not set: The account definition assignment is not in effect. The associated user account is deleted.

Retain account definition if temporarily disabled

Specifies the account definition assignment to temporarily disabled employees.

Option set: The account definition assignment remains in effect. The user account stays the same.

Option not set: The account definition assignment is not in effect. The associated user account is deleted.

Retain account definition on deferred deletion

Specifies the account definition assignment on deferred deletion of employees.

Option set: The account definition assignment remains in effect. The user account stays the same.

Option not set: The account definition assignment is not in effect. The associated user account is deleted.

Retain account definition on security risk

Specifies the account definition assignment to employees posing a security risk.

Option set: The account definition assignment remains in effect. The user account stays the same.

Option not set: The account definition assignment is not in effect. The associated user account is deleted.

Resource type

Resource type for grouping account definitions.

Spare field 01 - spare field 10

Additional company specific information. Use Designer to customize display names, formats and templates for the input fields.

Setting Up Manage Levels

Specify the manage level for an account definition for managing user accounts. The user account’s manage level specifies the extent of the employee’s properties that are inherited by the user account. This allows an employee to have several user accounts in one target system, for example:

  • Default user account that inherits all properties from the employee
  • Administrative user account that is associated to an employee but should not inherit the properties from the employee.

One Identity Manager supplies a default configuration for manage levels:

  • Unmanaged: User accounts with the Unmanaged manage level are linked to the employee but they do no inherit any further properties. When a new user account is added with this manage level and an employee is assigned, some of the employee's properties are transferred initially. If the employee properties are changed at a later date, the changes are not passed onto the user account.

  • Full managed: User accounts with the Full managed manage level inherit defined properties of the assigned assigned employee. When a new user account is created with this manage level and an employee is assigned, the employee's properties are transferred in an initial state. If the employee properties are changed at a later date, the changes are passed onto the user account.

NOTE: The Full managed and Unmanaged are analyzed in templates. You can customize the supplied templates in the Designer.

You can define other manage levels depending on your requirements. You need to amend the templates to include manage level approaches.

Specify the effect of temporarily or permanently disabling, deleting or the security risk of an employee on its user accounts and group memberships for each manage level. For detailed information about manage levels, see the One Identity Manager Target System Base Module Administration Guide.

  • Employee user accounts can be locked when they are disabled, deleted or rated as a security risk so that permissions are immediately withdrawn. If the employee is reinstated at a later date, the user accounts are also reactivated.
  • You can also define group membership inheritance. Inheritance can be discontinued if desired when, for example, the employee’s user accounts are disabled and therefore cannot be members in groups. During this time, no inheritance processes should be calculated for this employee. Existing group memberships are deleted!

To assign manage levels to an account definition

  1. In the Manager, select SharePoint | Basic configuration data | Account definitions | Account definitions.

  2. Select an account definition in the result list.
  3. Select Assign manage level.
  4. Assign the manage levels in Add assignments.

    - OR -

    Delete the manage levels in Remove assignments.

  5. Save the changes.

IMPORTANT: The Unmanaged manage level is assigned automatically when you create an account definition and it cannot be removed.

To edit a manage level

  1. Select SharePoint | Basic configuration data | Account definitions | Manage levels.

  2. Select the manage level in the result list. Select Change master data.

    - OR -

    Click in the result list toolbar.

  3. Edit the manage level's master data.
  4. Save the changes.

Master Data for a Manage Level

Enter the following data for a manage level.

Table 14: Master Data for a Manage Level
Property Description

Manage level

Name of the manage level.

Description

Spare text box for additional explanation.

IT operating data overwrites

Specifies whether user account data formatted from IT operating data is automatically updated. Permitted values are:

  • Never: Data is not updated.

  • Always: Data is always updated.

  • Only initially: The data is only determined at the start.

Retain groups if temporarily disabled

Specifies whether user accounts of temporarily disabled employees retain their group memberships.

Lock user accounts if temporarily disabled *)

Specifies whether user accounts of temporarily disabled employees are locked.

Retain groups if permanently disabled

Specifies whether user accounts of permanently disabled employees retain group memberships.

Lock user accounts if permanently disabled *)

Specifies whether user accounts of permanently disabled employees are locked.

Retain groups on deferred deletion

Specifies whether user accounts of employees marked for deletion retain their group memberships.

Lock user accounts if deletion is deferred*)

Specifies whether user accounts of employees marked for deletion are locked.

Retain groups on security risk

Specifies whether user accounts of employees posing a security risk retain their group memberships.

Lock user accounts if security is at risk*)

Specifies whether user accounts of employees posing a security risk are locked.

Retain groups if user account disabled

Specifies whether locked user accounts retain their group memberships.

NOTE: SharePoint user accounts cannot be locked!

When an employee is disabled, deleted (with delay) or rated as a security risk, their SharePoint user accounts remain enabled. For logging into a SharePoint site collection, you need to know if the user account referenced as an authentication object is locked or disabled. To prevent a disabled, deleted or security risk employee logging into a SharePoint site collection, manage the user accounts linked as authentication objects using account definitions.

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