Identity Manager 8.1 - Administration Guide for SAP R/3 Structural Profiles Add-on

Managing Personnel Planning Data and Structural Profiles

SAP systems, which integrate personnel planning (SAP HCM systems), contain additional information about SAP users, their tasks and organizational assignments within the company. Hierarchies are built based this information. Authorizations with which SAP users are ensured access to the objects, are mapped as structural profiles in the HCM system.

In One Identity Manager, personnel master data and part of the organizational structure can, on the one hand, be imported from the HCM system and on the other hand, structural profiles are mapped with their properties. This means, employees can be provided with all the necessary authorizations in the HCM system through their SAP user accounts. Default One Identity Manager functions, such as the IT Shop or Identity Audit, can be used for structural profiles and personnel planning data.

Structural profiles from child systems of a central user administration and their user accounts assignments are not synchronized.

One Identity Manager Users for Managing Personnel Planning Data and Structural Profiles

The following users are used for setting up and administration of HCM data.

Table 1: User
User Task

Target system administrators

Target system administrators must be assigned to the Target systems | Administrators application role.

Users with this application role:

  • Administrate application roles for individual target systems types.

  • Specify the target system manager.

  • Set up other application roles for target system managers if required.

  • Specify which application roles are conflicting for target system managers

  • Authorize other employee to be target system administrators.

  • Do not assume any administrative tasks within the target system.

Target system managers

Target system managers must be assigned to Target systems | SAP R/3 or a sub-application role.

Users with this application role:

  • Assume administrative tasks for the target system.

  • Create, change or delete target system objects, like user accounts or groups.

  • Edit password policies for the target system.

  • Prepare system entitlements for adding to the IT Shop.

  • Can create employees with an identity that differs from the Primary identity.

  • Configure synchronization in the Synchronization Editor and defines the mapping for comparing target systems and One Identity Manager.

  • Edit the synchronization's target system types and outstanding objects.

  • Authorize other employees within their area of responsibility as target system managers and create child application roles if required.

One Identity Manager administrators

  • Create customized permissions groups for application roles for role-based login to administration tools in Designer as required.

  • Create system users and permissions groups for non-role-based login to administration tools in Designer as required.

  • Enable or disable additional configuration parameters in Designer as required.

  • Create custom processes in Designer as required.

  • Create and configures schedules as required.

  • Create and configure password policies as required.

Administrators for the IT Shop

Administrators must be assigned to the Request & Fulfillment | IT Shop | Administrators application role.

Users with this application role:

  • Assign system entitlements to IT Shop structures.

Administrators for organizations

Administrators must be assigned to the application role Identity Management | Organizations | Administrators.

Users with this application role:

  • Assign system entitlements to departments, cost centers and locations.

Business roles administrators

Administrators must be assigned to the application role Identity Management | Business roles | Administrators.

Users with this application role:

  • Assign system entitlements to business roles.

Setting Up SAP HCM System Synchronization

Synchronization of structural profiles and personnel planning data can be set up as an add-on to SAP R/3 User Management module Module. That means, you set up synchronization for the SAP R/3 base administration before you can synchronize the structural profiles and personnel planning data. Then you create the synchronization project for the structural profiles and personnel planning data. Follow the instructions in the One Identity Manager Administration Guide for Connecting to SAP R/3 to do this. Anomalies are described in this guide.

To load HCM system objects into the One Identity Manager database for the first time.

  1. Prepare a user account in the HCM system with sufficient permissions for synchronization.
  2. The One Identity Manager parts for managing HCM system are available if "TargetSystem\SAPR3\HRProfile" is set.

    • Check whether the configuration parameter is set in the Designer. Otherwise, set the configuration parameter and compile the database.

  3. Create a synchronization project with the Synchronization Editor.
Detailed information about this topic

Authorizations for Synchronizing with an SAP HCM System

You require the following authorizations for accessing the target system in order to synchronize One Identity Manager with an SAP HCM system.

  • Structural profile "ALL" (assigned in the table T77UA)
  • Authorization object S_RFC (authorization check on RFC access) with activity 16, at least for the function groups PERS, PADR, RH65, RPAI.

For more detailed information about all the required authorizations, see the One Identity Manager Administration Guide for Connecting to SAP R/3.

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