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Identity Manager 8.1 - Identity Management Base Module Administration Guide

Basics for Mapping Company Structures in One Identity Manager Managing Departments, Cost Centers and Locations Working with Dynamic Roles Employee administration
One Identity Manager users for employee administration Basic data for employee master data Entering employee master data Employee's central user account Employee's central password Employee's default email address Mapping multiple employee identities Disabling and deleting employees Password policies for employees Limited access to One Identity Manager Assigning company resources to employees Displaying the origin of an employee's roles and entitlements Analyzing role memberships and employee assignments Additional tasks for managing employees Determining an employee‘s language Determining an employee's working hours Employee reports
Managing Devices and Workdesks Managing Resources Set up Extended Properties Appendix: Configuration parameters for managing departments, cost centers, and locations Appendix: Configuration parameters for managing employees Appendix: Configuration Parameters for Managing Devices and Workdesks

Assigning Employees, Devices and Workdesks to Departments, Cost Centers and Locations

Assign employees, devices and workdesks to departments, cost centers, and locations. Employees, devices and workdesks can obtain their company resources through these organizations.

To add employees, devices and workdesks to a hierarchical role

  1. Select Organizations | <Role class>.
  2. Select the role in the result list.
  3. Select the appropriate task.
    • Assign employees
    • Assign devices
    • assign workdesk
  4. Assign objects in Add assignments.

    - OR -

    Remove objects in Remove assignments.

  5. Save the changes.

TIP: Use dynamic roles to assign employees, devices and workdesks to departments, cost centers, and locations automatically.
Related Topics

Assigning Company Resources to Departments, Cost Centers and Locations

The default method of assigning employees, devices and workdesks is indirect assignment. This allocates an employee, a device or a workdesk to departments, cost centers or locations. The total of assigned company resources for an employee, a device or workdesk is calculated from their position within the hierarchy, the direction of inheritance and the company resources assigned to these roles.

Indirect assignment is divided into:

  • Secondary assignment

    You make a secondary assignment by classifying an employee, a device, or a workdesk within a role hierarchy. Secondary assignment is the default method for assigning and inheriting company resources through roles.

    IMPORTANT: You use role classes to specify whether a secondary assignment of company resources is possible.

    If an employee, device or a workdesk fulfills the requirements of a dynamic role, the object is added dynamically to the corresponding company structure and can obtain company resources through it.

  • Primary Assignment

    You make a primary assignment by referencing a department, cost center or location through a foreign key to the employee, device and workdesk objects. Primary assignment inheritance can be enable through configuration parameters.

You must assign company resources to departments, cost centers or locations so that employees, devices and workdesks can inherit company resources. The following table shows the possible company resources assignments.

NOTE: Company resources are defined in the One Identity Manager modules and are not available until the modules are installed.
Table 21: Possible Assignments of Company Resources to Roles
Company Resource Available in Module

Resources

always

Account definitions Target System Base Module

Groups of custom target systems

Target System Base Module

Active Directory groups

Active Directory Module

SharePoint groups

SharePoint Module

SharePoint roles

SharePoint Module

LDAP groups

LDAP Module

Notes groups

IBM Notes Module

SAP groups

SAP R/3 User Management module Module

SAP profiles

SAP R/3 User Management module Module

SAP roles

SAP R/3 User Management module Module

Structural profiles

SAP R/3 Structural Profiles Add-on Module

BI analysis authorizations

SAP R/3 Analysis Authorizations Add-on Module

E-Business Suite permissions

Oracle E-Business Suite Module

System roles

System Roles Module

Subscribable reports

Report Subscription Module

Applications

Application Management Module

Azure Active Directory groups

Azure Active Directory Module

Azure Active Directory administrator roles

Azure Active Directory Module

Azure Active Directory subscriptions

Azure Active Directory Module

Disabled Azure Active Directory service plans

Azure Active Directory Module

Unix groups

Unix Based Target Systems Module

Cloud groups

Cloud Systems Management Module

PAM user groups

Privileged Account Governance Module

G Suite groups

G Suite Module

G Suite products and SKUs

G Suite Module

To add company resources to a hierarchical role

  1. Select Organizations | <Role class>.
  2. Select the role in the result list.
  3. Select the task to assign the corresponding company resource.
  4. Assign company resources in Add assignments.

    - OR -

    In the Remove assignments area, remove the company resources.

  5. Save the changes.
Detailed information about this topic
Related Topics

Setting Up IT Operating Data

To create user accounts with the Full managed manage level, the required IT operating data must be determined. The operating data required to automatically supply an employee with IT resources is shown in the departments, locations, cost centers, and business roles. An employee is assigned to one primary location, one primary department, one primary cost center or one primary business role. The necessary IT operating data is ascertained from these assignments and used in creating the user accounts. Default values are used if valid IT operating data cannot be found over the primary roles.

You can also specify IT operating data directly for a specific account definition.

Example

Normally, each employee in department A obtains a default user account in the domainA. In addition, certain employees in department A obtain administrative user accounts in the domainA.

Create an account definition A for the default user account of the domain A and an account definition B for the administrative user account of domain A. Specify the property "Department" in the IT operating data formatting rule for the account definitions A and B in order to determine the valid IT operating data.

Specify the effective IT operating data of department A for the domain A. This IT operating data is used for standard user accounts. In addition, specify the effective account definition B IT operating data for department A. This IT operating data is used for administrative user accounts.

To define IT operating data

  1. In Manager, select the Organizations | <role class> category.
  2. Select the role in the result list.
  3. Select Edit IT operating data in the task view and enter the following data.

    Table 22: IT operating data
    Property Description
    Organization/Business role Department, cost center, location or business role for which the IT operating data is valid.
    Effects on IT operating data application scope. The IT operating data can be used for a target system or a defined account definition.

    To specify an application scope

    1. Click next to the text box.
    2. Under Table, select the table that maps the target system for select the TSBAccountDef table for an account definition.
    3. Select the specific target system or account definition under Effects on.
    4. Click OK.
    Column User account property for which the value is set.

    In the menu, you can select the columns that use the TSB_ITDataFromOrg script in their template. For detailed information, see One Identity Manager Target System Base Module Administration Guide.

    Value Concrete value which is assigned to the user account property.
  4. Save the changes.

The IT operating data necessary in the One Identity Manager default configuration for automatically creating or changing employee user accounts and mailboxes in the target system is itemized in the following table.

NOTE: IT operating data is dependent on the target system and is contained in One Identity Manager modules. The data is not available until the modules are installed.
Table 23: Target system dependent IT operating data
Target system type IT operating data

Active Directory

Container

Home server

Profile server

Terminal home server

Terminal profile server

Groups can be inherited

Identity

Privileged user account

Microsoft Exchange

Mailbox database

LDAP

Container

Groups can be inherited

Identity

Privileged user account

IBM Notes

Server

Certificate

Template for mail file

Identity

SharePoint

Authentication mode

Groups can be inherited

Identity

Privileged user account

SharePoint Online

Groups can be inherited

Privileged user account

Authentication mode

Custom target systems

Container (per target system)

Groups can be inherited

Identity

Privileged user account

Azure Active Directory

Groups can be inherited

Identity

Privileged user account

Change password at next login

Cloud target system

Container (per target system)
Groups can be inherited

Identity

Privileged user account

Unix-based target system

Login shell
Groups can be inherited

Identity

Privileged user account

Oracle E-Business Suite

Identity

Groups can be inherited

Privileged user account

Exchange Online

Groups can be inherited

Privileged Account Management

 

 

 

Authentication provider

Identity

Groups can be inherited

Privileged user account

G Suite

Organizations

Identity

Groups can be inherited

Privileged user account

Change password at next login

Related Topics
  • One Identity Manager Target System Base Module Administration Guide

Modifying IT Operating Data

If IT operating data changes, you must transfer these changes to the existing user accounts. To do this, templates must be rerun on the affected columns. Before you can run the templates, you can check what effect a change to the IT operating data has on the existing user accounts. You can decide whether the change is transferred to the One Identity Manager database in the case of each affected column in each affected database.

Prerequisites
  • The IT operating data of a department, cost center, or a location was changed.

    - OR -

  • The default values in the IT operating data template were modified for an account definition.

NOTE: If the assignment of an employee to a primary department, cost center or to a primary location changes, the templates are automatically executed.

To execute the template

  1. In the Manager, select the category <target system type> | Basic configuration data | Account definitions | Account definitions.

  2. Select an account definition in the result list.

  3. Select Execute templates in the task view

    This displays a list of all user account, which are created through the selected account definition and whose properties are changed by modifying the IT operating data.

    Old value: Current value of the object property.
    New value: Value that the object property would have following modification of the IT operating data.
    Selection: Specifies whether the modification shall be adopted for the user account.
  4. Mark all the object properties in the selection column that will be given the new value.

  5. Click Apply.

    The templates are applied to all selected user accounts and properties.

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