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Identity Manager 8.1 - Identity Management Base Module Administration Guide

Basics for Mapping Company Structures in One Identity Manager Managing Departments, Cost Centers and Locations Working with Dynamic Roles Employee administration
One Identity Manager users for employee administration Basic data for employee master data Entering employee master data Employee's central user account Employee's central password Employee's default email address Mapping multiple employee identities Disabling and deleting employees Password policies for employees Limited access to One Identity Manager Assigning company resources to employees Displaying the origin of an employee's roles and entitlements Analyzing role memberships and employee assignments Additional tasks for managing employees Determining an employee‘s language Determining an employee's working hours Employee reports
Managing Devices and Workdesks Managing Resources Set up Extended Properties Appendix: Configuration parameters for managing departments, cost centers, and locations Appendix: Configuration parameters for managing employees Appendix: Configuration Parameters for Managing Devices and Workdesks

Creating and editing an email definition

Mail texts can be defined in these different languages in a mail template. This ensures that the language of the recipient is taken into account when the email is generated.

To create a new mail definition

  1. Open the mail template in Mail Template Editor.

  2. Click the button next to the Mail definition list.

  3. Select the language you want the mail definition to apply to from Language.

    All active languages are shown in the list. To use additional languages, enable the relevant countries in Designer. For detailed information, see the One Identity Manager Configuration Guide.

  4. Enter the subject in Subject.

  5. Edit the mail text in the Mail definition view with the help of the Mail Text Editor.

  6. Save the changes.

To edit an existing mail definition

  1. Open the mail template in Mail Template Editor.

  2. Select the language in Mail definition.

  3. Edit the mail subject line and the body text.

  4. Save the changes.

Using base object properties

In the subject line and body text of a mail definition, you can use all properties of the object entered under Base object. You can also use the object properties that are referenced by foreign key relation.

To access properties use dollar notation. For more detailed information, see the One Identity Manager Configuration Guide.

Customizing email signatures

Configure the email signature for mail templates using the following configuration parameter.

Table 32: Configuration Parameters for Email Signatures

Configuration parameter

Description

Common | MailNotification | Signature

Data for the signature in email automatically generated from mail templates.

Common | MailNotification | Signature | Caption

Signature under the salutation.

Common | MailNotification | Signature | Company

Company name.

Common | MailNotification | Signature | Link

Link to company website.

VI_GetRichMailSignature combines the components of an email signature according to the configuration parameters for use in mail templates.

Entering employee master data

In One Identity Manager, you can manage master data for company employees as well as external employees. Because the described master data is the same for internal and external employees, the term Employee is used in the following description.

Enter employee master data in the One Identity Manager in Employees. Employees are filters by different criteria in this category.

  • Employees: All activated and temporarily disabled employees.

  • Inactive employees: All permanently disabled employees.

  • Locked employees: All employees who are locked due to incorrect password input.
  • Certification: All employees by certification status.

  • Data source: All employees by import data source.

  • Identity: All employees according to their identity type.

To edit employee master data

  1. Select the Employees | Employees.

  2. Select an employee in the result list and run Change master data.

    – OR –

    Click in the result list toolbar.

    This opens the master data form for an employee.

  3. Edit the employee's master data.

  4. Save the changes.

Ensure you fill out all compulsory fields when you edit the master data. Certain master data is inherited by the employee user account through templates.

NOTE: Employee properties loaded from a target system can only be edited to a limited degree in the One Identity Manager. Certain properties are locked due to being the master system. The source from which the employee master data is imported determines which properties are locked.
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