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Identity Manager 8.1 - Identity Management Base Module Administration Guide

Basics for Mapping Company Structures in One Identity Manager Managing Departments, Cost Centers and Locations Working with Dynamic Roles Employee administration
One Identity Manager users for employee administration Basic data for employee master data Entering employee master data Employee's central user account Employee's central password Employee's default email address Mapping multiple employee identities Disabling and deleting employees Password policies for employees Limited access to One Identity Manager Assigning company resources to employees Displaying the origin of an employee's roles and entitlements Analyzing role memberships and employee assignments Additional tasks for managing employees Determining an employee‘s language Determining an employee's working hours Employee reports
Managing Devices and Workdesks Managing Resources Set up Extended Properties Appendix: Configuration parameters for managing departments, cost centers, and locations Appendix: Configuration parameters for managing employees Appendix: Configuration Parameters for Managing Devices and Workdesks

Re-enabling an employee

Employees who are permanently deactivated can be re-enabled if they were not disabled by certification.

To re-enable an employee

  1. Select Employees | Inactive employees.
  2. Select the employee in the result list.
  3. Select Re-enable employee.

    An alert appears.

  4. Confirm the security prompt with Yes if the employee should be enabled. Otherwise close the alert with No.

    On the master data form for the employee, the option Disabled permanently is not set. The end date and last working day are deleted.

  5. Save the changes.
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Deferred deletion of employees

When an employee is deleted, they are tested to see if user accounts and company resources are still assigned, or if there are still pending requests in IT Shop. The employee is marked for deletion and therefore locked out of further processing. Before an employee can finally be deleted from the One Identity Manager database, you need to delete all company resource assignments and close all requests. You can do this manually or implement custom processes to do it. All the user accounts linked to one employee could be deleted by default by One Identity Manager once this employee has been deleted. If no more company resources are assigned, the employee is finally deleted.

By default, employees are finally deleted from the database after 30 days. During this period it is possible to re-enable the employee. A restore is not possible once the delete delay has expired. You can configure an alternative deletion delay in the Person table in Designer.

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Password policies for employees

One Identity Manager provides you with support for creating complex password policies, for example, for system user passwords, the employees' central password as well as passwords for individual target systems. Password polices apply not only when the user enters a password but also when random passwords are generated.

Predefined password policies are supplied with the default installation that you can user or customize if required. You can also define your own password policies.

Detailed information about this topic

Predefined password policies

You can customize predefined password policies to meet your own requirements, if necessary.

Password for logging in to One Identity Manager

The One Identity Manager password policy is applied for logging in to One Identity Manager. This password policy defined the settings for the system user passwords (DialogUser.Password and Person.DialogUserPassword) as well as the access code for a one off log in on the Web Portal (Person.Passcode).

NOTE: The One Identity Manager password policy is marked as the default policy. This password policy is applied if no other password policy can be found for employees, user accounts or system users.
Password policy for forming employees' central passwords

An employee's central password is formed from the target system specific user accounts by respective configuration. The Employee central password policy password policy defines the settings for the (Person.CentralPassword) central password. Members of the Identity Management | Employees | Administrators application role can adjust this password policy.

IMPORTANT: Ensure that the Employee central password policy password policy does not violate the system-specific requirements for passwords.

Password policies for user accounts

Predefined password policies are provided, which you can apply to the user account password columns of the user accounts. You can define password policies for user accounts for various base objects, for example, for account definitions, manage levels, or target systems.

For detailed information about password policies for user accounts, see the administration guides of the target systems.

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