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Identity Manager 8.1 - Identity Management Base Module Administration Guide

Basics for Mapping Company Structures in One Identity Manager Managing Departments, Cost Centers and Locations Working with Dynamic Roles Employee administration
One Identity Manager users for employee administration Basic data for employee master data Entering employee master data Employee's central user account Employee's central password Employee's default email address Mapping multiple employee identities Disabling and deleting employees Password policies for employees Limited access to One Identity Manager Assigning company resources to employees Displaying the origin of an employee's roles and entitlements Analyzing role memberships and employee assignments Additional tasks for managing employees Determining an employee‘s language Determining an employee's working hours Employee reports
Managing Devices and Workdesks Managing Resources Set up Extended Properties Appendix: Configuration parameters for managing departments, cost centers, and locations Appendix: Configuration parameters for managing employees Appendix: Configuration Parameters for Managing Devices and Workdesks

Assigning extended properties

Extended properties are meta objects that cannot be mapped directly in One Identity Manager, for example, operating codes, cost codes or cost accounting areas.

To specify extended properties for a group

  1. Select the Employees | Employees.

  2. Select the employee in the result list.

  3. Select Assign extended properties in the task view.

  4. Assign extended properties in Add assignments.

    TIP: In the Remove assignments area, you can remove the assignment of extended properties.

    To remove an assignment

    • Select the extended property and double click .
  5. Save the changes.
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Setting a secret password question

If you forget your password, you can change this at any time in the Password Reset Portal. To do this, you need to define individual questions that only you can answer.

You define the password questions in the Web Portal. For more detailed information, see the One Identity Manager Web Portal User Guide.

In exceptional cases, you can also define password questions in the Manager.

To enter your password questions

  1. In the Manager, open your own employee data.

  2. Select Change security question in the task view.

  3. On the Edit password questions form, click Add and enter the following information:

    • Query for password: Enter your question.

    • Reply for password: Enter the answer to your (above) question.

  4. Repeat the steps above for the remaining password questions.

  5. Click OK.
Related Topics

Mutual aid

To change your passwords, you use the Password Reset Portal. For more detailed information, see the One Identity Manager Web Portal User Guide.

In exception cases, a person can use mutual aid in the Manager to reset their central password and their system user password. To do this, the password questions must be answered.

To grant mutual aid

  1. In the Manager, open your own employee data.

  2. Select Mutual aid - set password in the task view.

The employee for whom you want to grant mutual aid can change their central password and their system user password on this form.

To change the central password

  1. Enter your central user account under Login name.

  2. Enter your personnel number.

  3. Click Next.

    The password questions are displayed.

  4. Enter the answers to your password questions in the input fields.

  5. Click Enable.

  6. In the Central password field, enter a new password.

  7. In the Confirmation field, enter the password again.

  8. Click Save.

To change your system user password

  1. Enter your central user account under Login name.

  2. Enter your personnel number.

  3. Click Next.

    The password questions are displayed.

  4. Enter the answers to your password questions in the input fields.

  5. Click Enable.

  6. In the System user password field, enter a new password.

  7. In the Confirmation field, enter the password again.

  8. Click Save.

Related Topics

Determining an employee‘s language

In order for email notifications within the request process in the IT Shop or during attestation to be sent in the recipients language, the employee's language has to be determined.

  • States and countries and their languages already exist in the One Identity Manager default installation. Verify and edit this information in the Designer. For detailed information, see the One Identity Manager Configuration Guide.
  • Add the country and state of the primary location to the primary department, the primary cost center, the primary business role, or directly to the employee. To map special cases, you can also add the language directly to the location, department, cost center, or employee.

An employee‘s language is determined in the following order:

  1. Language that is directly assigned to the employee.
  2. Language of the employee's state.
  3. Language of the employee's country.
  4. Language directly assigned to the employee's location.
  5. Language of the primary location's state.
  6. Language of the primary location's country.
  7. Language directly assigned to the employee's primary department.
  8. Language of the primary department's state.
  9. Language of the primary department's country.
  10. Language directly assigned to the employee's primary cost center.
  11. Language of the primary cost center's state.
  12. Language of the primary cost center's country.
  13. Language directly assigned to an employee's primary business role
  14. Language of the primary business role's state.
  15. Language of the primary business role's country.
  16. Fallback, in case the language could not be determined with this sequence:
    1. Language from the configuration parameter Common | MailNotification | DefaultCulture.
    2. Language en-US.
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