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Identity Manager 8.1 - Identity Management Base Module Administration Guide

Basics for Mapping Company Structures in One Identity Manager Managing Departments, Cost Centers and Locations Working with Dynamic Roles Employee administration
One Identity Manager users for employee administration Basic data for employee master data Entering employee master data Employee's central user account Employee's central password Employee's default email address Mapping multiple employee identities Disabling and deleting employees Password policies for employees Limited access to One Identity Manager Assigning company resources to employees Displaying the origin of an employee's roles and entitlements Analyzing role memberships and employee assignments Additional tasks for managing employees Determining an employee‘s language Determining an employee's working hours Employee reports
Managing Devices and Workdesks Managing Resources Set up Extended Properties Appendix: Configuration parameters for managing departments, cost centers, and locations Appendix: Configuration parameters for managing employees Appendix: Configuration Parameters for Managing Devices and Workdesks

Determining an employee's working hours

An employee‘s working hours need to be made public in order to determine the reaction times of approvers or attestors to request processes in the IT Shop or during attestation.

  • States and countries and their time zones, public holidays, and standard working hours already exist in One Identity Manager. Verify and edit this information in the Designer. For detailed information, see the One Identity Manager Configuration Guide.
  • The employee‘s area (state or country) must be determined so that the working hours can be calculated correctly. Add the country and state of the primary location to the primary department, the primary cost center, or directly to the employee.
  • The correct working hours are subsequently calculated. The standard working hours in the country, rule for weekends and holidays, as well as different time zones and daylight-saving rules, are taken into account when the hours are calculated.

The employee‘s area and therefore valid working hours, are determined in the following order:

  1. State that is directly assigned to the employee.
  2. Country that is directly assigned to the employee.
  3. State of primary location.
  4. Country of primary location.
  5. State of primary department.
  6. Country of primary department.
  7. State of primary cost center.
  8. Country of primary cost center.
  9. State of primary business role.
  10. Country of primary business role.
  11. Fallback, in case the area could not be determined with this sequence:
    1. State or country using the secondary location, department or cost center.
    2. First country from all enabled countries in the database sorted by telephone number
    3. Country USA

Employee reports

One Identity Manager makes various reports available containing information about the selected base object and its relations to other One Identity Manager database objects.The following reports are available for employees.

NOTE: Other sections may be available depending on the which modules are installed.
Table 47: Employee reports
Report Description
Entitlement Origins The report shows an employee's entitlements and roles and the possible assignment methods.
Request History

The report provides you with an overview of each IT Shop request made by an employee. The report is divided into approved, canceled, denied and pending requests. You can trace when and why each product was requested, extended or canceled.

View completed requests by clicking on Show.... In the approval history you can see the approval workflow, the results of each approval step and the approver. Show... shows you the current approval status of pending requests.

Data quality of supervised employees

This report evaluates the data quality of employee data records. All employees under supervision are taken into account.

Employees per department

This report contains the number of employee per department. The primary and secondary assignments to organizations are taken into account. You can find this report in My One Identity Manager.

Employees per cost center

This report contains the number of employee per cost center. The primary and secondary assignments to organizations are taken into account. You can find this report in My One Identity Manager.

Employees per location

This report contains the number of employee per location. The primary and secondary assignments to organizations are taken into account. You can find this report in My One Identity Manager.

Data quality summary for employee records

The report contains different analyzes of data quality for all employees. You can find this report in My One Identity Manager.

Related Topics

Managing Devices and Workdesks

One Identity Manager offers extended device administration functionality for networks. One Identity Manager differentiates between device types, device models, and the device itself.

  • Device types, such as PCs, printers, or monitors, provide the initial classification of the devices.
  • Device models provide additional fine-tuning of the device types in order to obtain a more exact classification of devices.
  • The actual devices as they are defined in the network are listed under devices.

Workdesks are required for assigning different devices to a workstation. The assignment of company resources can be mainly automated by assigning workdesks to business roles, departments, cost centers, locations or dynamic roles.

To manage devices and workdesks in One Identity Manager

  • Set the configuration parameter "Hardware" in the Designer and compile the database.
Detailed information about this topic

Base Data for Device Management

The following basic data is required for managing devices:

  • Configuration parameter

    Use configuration parameters to configure the behavior of the system's basic settings. One Identity Manager provides default settings for different configuration parameters. Check the configuration parameters and modify them as necessary to suit your requirements.

    Configuration parameters are defined in the One Identity Manager modules. Each One Identity Manager module can also install configuration parameters. You can find an overview of all configuration parameters in Base data | General | Configuration parameters in Designer.

  • Device Model

    Device models are required to classify devices, for example, PC, server, monitor, printer types. One Identity Manager contains predefined device models.

  • Information about manufacturers and suppliers

    You can store the manufacturer and supplier companies for entering device models and devices.

  • Device status

    Enter the possible device status for asset data about devices.

  • Workdesk status

    You can add a status to workdesks.

  • Workdesk Type

    Provide workdesk types for further classification of workdesks,

Detailed information about this topic
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