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Identity Manager 8.1 - Identity Management Base Module Administration Guide

Basics for Mapping Company Structures in One Identity Manager Managing Departments, Cost Centers and Locations Working with Dynamic Roles Employee administration
One Identity Manager users for employee administration Basic data for employee master data Entering employee master data Employee's central user account Employee's central password Employee's default email address Mapping multiple employee identities Disabling and deleting employees Password policies for employees Limited access to One Identity Manager Assigning company resources to employees Displaying the origin of an employee's roles and entitlements Analyzing role memberships and employee assignments Additional tasks for managing employees Determining an employee‘s language Determining an employee's working hours Employee reports
Managing Devices and Workdesks Managing Resources Set up Extended Properties Appendix: Configuration parameters for managing departments, cost centers, and locations Appendix: Configuration parameters for managing employees Appendix: Configuration Parameters for Managing Devices and Workdesks

Master Data for Asset Data

Enter the following master data for the asset data of a device.

Table 66: Device asset data

Property

Description

Asset number

Number of the asset in the bookkeeping.

Asset

Asset.

Storage class

Asset class.

Storage type

Asset type.

Device status

The device's status.

Enabling

Date for enabling the asset or beginning the lease, respectively.

Deactivation

Date for disabling the asset or end of lease, respectively.

Replacement value

Value for replacing with a new device.

Depreciated value

Depreciation value for the device.

Company owned

Specifies whether or not the device is owned by the company.

Leased

Specifies whether the device is leased.

Invoice number

Invoice number of the purchase.

PSP character string

Asset PSP as character string.

Last inventory run

Date of last inventory.

Primary cost center

Cost center. Company resources can be inherited by a device through these primary assignments if One Identity Manager is appropriately configured.

Serial number

Serial number of the device.

Delivery remarks

Spare text box for additional explanation.

Inventory remarks

Spare text box for additional explanation.

Primary location

Location. Company resources can be inherited by a device through these primary assignments if One Identity Manager is appropriately configured.

Primary department

Department. Company resources can be inherited by a device through these primary assignments if One Identity Manager is appropriately configured.

Related Topics

Commercial Data

Enter the following asset data for a device.

NOTE: Prices are given to 2 decimal places by default. The number of commas can be modified in Designer.
Table 67: Device asset data

Property

Description

Acquisition date

Date of purchase.

Delivery date

Date of delivery.

Delivery voucher number

Delivery voucher number.

Warranty

Warranty expiry date.

Warranty number

Warranty number.

Setup date

Date of going into operation.

Owner

Leasing company.

Supplier

Name of supplier.

Manufacturer

Name of manufacturer.

Purchase price

Purchase price.

Internal price

Internal price.

Sales price

Sales price.

Currency

Currency unit

Inventory note

Spare text box for additional explanation.

Withdrawal date

Date for writing off the device.

Leasing fee

Leasing fee.

Internal transfer price

Internal transfer price.

Depreciation month

Depreciation in months

Related Topics

Managing Resources

One Identity Manager not only offers the possibility to map IT resources but also non-IT resources such as mobile telephones, desks, company cars, and keys: in other words, everything that is necessary to create an efficient working environment for an employee. You can assign resources directly to an employee or through classification into hierarchical roles in the One Identity Manager. Similarly, you can resources request for an employee through the IT Shop.

Resources are divided up from a functional point of view.

Table 68: Resource Types
Type Description Table
Resources Resources that an employee (workstation, device) may own just once.

The resources can be requested in the IT Shop just once. The resources are assigned to the employees after approval has been granted. They remain assigned until the request is canceled. You can request them again a later point.

Examples: phones, company cars

QERResource
Multi-request resources Resources that can be requested more than once in the IT Shop. Requests are automatically canceled once approved. The resources are not explicitly assigned to employees.

Example: consumables, like pens, printer paper

QERReuse
Multi-requestable/unsubscribable resources Resources which an employee can request more than once in the IT Shop but must return them explicitly once they are no longer needed. The resources are assigned to the employees after approval has been granted. They remain assigned until the request is canceled.

Example: printer, monitor

QERReuseUS
Detailed information about this topic

One Identity Manager Users for Managing Resources

The following users are used for user administration.

Table 69: User
User Task

Administrators for the IT Shop

Administrators must be assigned to the Request & Fulfillment | IT Shop | Administrators application role.

Users with this application role:

  • Edit the resources and assign them to IT Shop structures and employees.
One Identity Manager administrators
  • Create customized permissions groups for application roles for role-based login to administration tools in Designer as required.

  • Create system users and permissions groups for non-role-based login to administration tools in Designer as required.

  • Enable or disable additional configuration parameters in Designer as required.

  • Create custom processes in Designer as required.

  • Create and configures schedules as required.

  • Create and configure password policies as required.

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