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Identity Manager 8.1 - Identity Management Base Module Administration Guide

Basics for Mapping Company Structures in One Identity Manager Managing Departments, Cost Centers and Locations Working with Dynamic Roles Employee administration
One Identity Manager users for employee administration Basic data for employee master data Entering employee master data Employee's central user account Employee's central password Employee's default email address Mapping multiple employee identities Disabling and deleting employees Password policies for employees Limited access to One Identity Manager Assigning company resources to employees Displaying the origin of an employee's roles and entitlements Analyzing role memberships and employee assignments Additional tasks for managing employees Determining an employee‘s language Determining an employee's working hours Employee reports
Managing Devices and Workdesks Managing Resources Set up Extended Properties Appendix: Configuration parameters for managing departments, cost centers, and locations Appendix: Configuration parameters for managing employees Appendix: Configuration Parameters for Managing Devices and Workdesks

Editing Resources

To edit resources

  1. Select the category Entitlements | Resources.
  2. Select a resource in the result list. Select Change master data.

    - OR -

    Click in the result list toolbar.

  3. Edit the resource's master data.
  4. Save the changes.
Detailed information about this topic

General Master Data for a Resource

Enter the following master data for a resource.

Table 71: Resource master data
Property Description
Ressource Resource identifier.

Resource type

Resource type for grouping resources.

Service item

Service item through which you can request the resource in the IT Shop. Assign an existing service item or add a new one.

Required resource

Define the dependencies between resources. When this resource is requested or assigned, the required resource is automatically requested or assigned with it.

Risk index

Value for evaluating the risk of resource assignments to employees. Enter a value between 0 and 1. This input field is only visible if the configuration parameter QER | CalculateRiskIndex is activated.

IT Shop

Specifies whether the resource can be requested through the IT Shop. The resource can be ordered by an employee over the Web Portal and distributed using a defined approval process. The resource can also be assigned directly to employees and roles outside of IT Shop.

Only for use in IT Shop

Specifies whether the resource can only be requested through the IT Shop. The resource can be ordered by an employee over the Web Portal and distributed using a defined approval process. This means, the resource cannot be directly assigned to roles outside the IT Shop.

No inheritance on security risk

Resources marked with this option are not inherited by employee who are rated as a security risk.

Description Spare text box for additional explanation.
Automatic assignment to employees

Specifies whether the resource is assigned automatically to all internal employees. The resource is assigned to every employee not marked as external, on saving. New employees automatically obtain this resource as soon as they are added.

Disable this option to remove automatic assignment of the resource to all employees. The resource cannot be reassigned to employees from this point on. Existing resource assignments remain intact.

Spare field no. 01 ... Spare field no. 10

Additional company specific information. Use Designer to customize display names, formats and templates for the input fields.

Related Topics
  • Resource types
  • One Identity Manager Risk Assessment Administration Guide
  • One Identity Manager IT Shop Administration Guide

Assigning Resources to Employees

Resources can be assigned to employees directly, indirectly or through IT Shop requests. In the case of indirect assignment employees and resources are arranged in hierarchical roles. The number of resources assigned to an employee is calculated from the position in the hierarchy and the direction of inheritance. Add employees to a shop as customers so that resources can be assigned through IT Shop requests. All resources, which are assigned to this shop can be requested by the customers. Requested resources are assigned to the employees after approval is granted.

Prerequisites for indirect assignment of resources to employees are:

  • Assignment of employees and resources is permitted for role classes (department, cost center, location or business role).
Detailed information about this topic

Assigning Employees to Departments, Cost Centers and Locations

Assign a resource to departments, cost centers or locations such that employees inherit the resource through these organizations.

To assign a resource to departments, cost centers and locations

  1. Select Entitlements | Resources.
  2. Select a resource in the result list.

  3. Select Assign organizations.
  4. Assign organizations in Add assignments.

    • Assign departments on the Departments tab.

    • Assign locations on the Locations tab.

    • Assign cost centers on the Cost centers tab.

    TIP: In the Remove assignments area, you can remove the assignment of organizations.

    To remove an assignment

    • Select the organization and double click .

  5. Save the changes.
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