SharePoint Online user accounts provide the information necessary for user authentication, such as, the authentication mode and login names. In addition, permissions of users in a site collection are specified in the user accounts.
Each SharePoint Online user account represents an object from an authentication system trusted by the SharePoint Online system. In SharePoint Online, the authentication system is Azure Active Directory. The Azure Active Directory target system must be administrated in One Identity Manager. so that the object used for authentication on the usSharePoint Onlineer account can be saved as the authentication object. This means the SharePoint Online user account permissions are mapped to employees managed in One Identity Manager. One Identity Manager makes it possible for you to obtain an overview of all an employee's SharePoint Online access permissions. SharePoint Online permissions can be attested and checked for compliance. Employees can request or obtain the SharePoint Online permissions they requires through their memberships in hierarchical roles or through the Web Portal when appropriately configured.
By default, the following objects can be assigned as authentication objects in One Identity Manager.
During synchronization, One Identity Manager tries to assign the matching authentication object using the login name.
A user account can be linked to an employee in One Identity Manager. You can also manage user accounts separately from employees.
NOTE: It is recommended to use account definitions to set up user accounts for company employees. In this case, some of the main data described in the following is mapped through templates from employee main data.
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To edit main data of a user account
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In the Manager, select the SharePoint Online > User accounts (user authenticated) category.
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In the Manager, select the SharePoint Online > User accounts (group authenticated) category.
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Select the user account in the result list.
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Select the Change main data task.
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Edit the user account's resource data.
- Save the changes.
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Enter the following main data of a user authenticated user account.
Table 20: User authenticated user account main data
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Employee |
Employee that uses this user account. An employee is already entered if the user account was generated by an account definition. If you create the user account manually, you can select an employee in the menu. If an authentication object is assigned, the connected employee is found through the authentication object by using a template. If there is no authentication object assigned, the employee can be assigned automatically or manually.
You can create a new employee for a user account with an identity of type Organizational identity, Personalized administrator identity, Sponsored identity, Shared identity, or Service identity. To do this, click  next to the input field and enter the required employee main data. Which login data is required depends on the selected identity type. |
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Account definition |
Account definition through which the user account was created.
Use the account definition to automatically fill user account main data and to specify a manage level for the user account. One Identity Manager finds the IT operating data of the assigned employee and enters it in the corresponding fields in the user account.
NOTE: The account definition cannot be changed once the user account has been saved.
NOTE: Use the user account's Remove account definition task to reset the user account to Linked status. This removes the account definition from both the user account and the employee. The user account remains but is not managed by the account definition anymore. The task only removes account definitions that are directly assigned (XOrigin=1).
NOTE: If employees obtain their SharePoint Online user accounts through account definitions, the employees must have user accounts in the corresponding Azure Active Directory tenant that is specified in the SharePoint Online tenant. |
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Manage level |
Manage level of the user account. Select a manage level from the menu. You can only specify the manage level can if you have also entered an account definition. All manage levels of the selected account definition are available in the menu. |
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Site collection |
Site collection the user account is used in. |
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Principal type |
Type of the principal (user, domain group) |
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Authentication mode |
Authentication mode used for logging in to SharePoint Online with this user account. For SharePoint Online, AzureAD is the only authentication mode. |
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Authentication object |
Authentication object referencing the user account.
The authentication object is assigned during automatic synchronization. You can assign an authentication object when setting up a new user account in the Manager. The authentication object cannot be changed after saving.
The following authentication objects can be assigned to a user-authenticated user account:
NOTE: The SharePoint Online user account is also created if the user account that is used as the authentication object is disabled or locked. |
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Title |
Any display name for the user account. By default, the title is taken from the authentication object’s display name. Enter the display name by hand if no authentication object is assigned. |
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Login name |
User account login name. The login name is determined by using a template. Enter the login name by hand if no authentication object is assigned. |
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Email address |
User account email address. The email address is formatted using templates from the authentication object's email address. |
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Risk index (calculated) |
Maximum risk index value of all assigned SharePoint Online roles and groups. The property is only visible if the QER | CalculateRiskIndex configuration parameter is set. For detailed information, see the One Identity Manager Risk Assessment Administration Guide. |
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Category |
Categories for the inheritance of groups by the user account. Groups can be selectively inherited by user accounts. To do this, groups and user accounts or contacts are divided into categories. Select one or more categories from the menu. |
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Identity |
User account's identity type Permitted values are:
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Primary identity: Employee's default user account.
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Organizational identity: Secondary user account used for different roles in the organization, for example for subcontracts with other functional areas.
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Personalized administrator identity: User account with administrative permissions, used by one employee.
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Sponsored identity: User account to use for a specific purpose. Training, for example.
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Shared identity: User account with administrative permissions, used by several employees. Assign all employees that use this user account.
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Service identity: Service account. |
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Privileged user account. |
Specifies whether this is a privileged user account. |
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Groups can be inherited |
Specifies whether the user account can inherit groups through the linked employee. If the option is set, the user account inherits groups through hierarchical roles, in which the employee is a member, or through IT Shop requests.
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If you add an employee with a user account to a department, for example, and you have assigned groups to this department, the user account inherits these groups.
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If an employee has requested group membership in the IT Shop and the request is granted approval, the employee's user account only inherits the group if the option is set. |
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Roles can be inherited |
Specifies whether the user account can inherit SharePoint Online roles through the linked employee. If the option is set, the user account inherits SharePoint Online roles through hierarchical roles, in which the employee is a member, or through IT Shop requests. |
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Administrator |
Specifies whether the user account is a site collection administrator. |
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Hidden |
Specifies if the user account is displayed in the user interface. |
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