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Identity Manager 9.2 - Administration Guide for Connecting to HCL Domino

Table of Contents

Managing HCL Domino environments

Architecture overview One Identity Manager users for managing Domino Configuration parameters for managing Domino environments

Synchronizing a Domino environment

Setting up initial synchronization of a Domino environment

Users and permissions for synchronizing with Domino

Domino server configuration Setting up a gateway server

System requirements for the gateway server Configuring the Notes client Copying Notes certificates Creating custom INI files Installing the One Identity Manager Service on the gateway server Setting up an archive database for backing up person documents

Creating a synchronization project for initial synchronization of a Notes domain

Information required to set up Notes synchronization projects Creating an initial synchronization project for Notes domains Configuring the synchronization log

Adjusting the synchronization configuration for Domino environments

How to configure Domino synchronization Configuring synchronization of several Notes domains Changing system connection settings of Notes domains

Editing connection parameters in the variable set Editing target system connection properties

Updating schemas Speeding up synchronization with revision filtering Configuring the provisioning of memberships Configuring single object synchronization Accelerating single object synchronization Specify user types Creating mailbox files Creating and saving user ID files

Running synchronization

Starting synchronization Displaying synchronization results Deactivating synchronization Synchronizing single objects

Tasks following synchronization

Post-processing outstanding objects Adding custom tables to the target system synchronization Managing Notes user accounts through account definitions

Troubleshooting Ignoring data error in synchronization Pausing handling of target system specific processes (Offline mode)

Managing Notes user accounts and identities

Account definitions for Notes user accounts

Creating Notes account definitions Editing Notes account definitions Main data for Notes account definitions Editing manage levels Creating manage levels Assigning manage levels to Notes account definitions Main data for manage levels Creating mapping rules for IT operating data Entering IT operating data Modify IT operating data Assigning Notes account definitions to identities

Assigning Notes account definitions to departments, cost centers, and locations Assigning Notes account definitions to business roles Assigning Notes account definitions to all identities Assigning Notes account definitions directly to identities Assigning Notes account definitions to system roles Adding Notes account definitions to the IT Shop

Assigning Notes account definitions to target systems Deleting Notes account definitions

Assigning identities automatically to Notes user accounts

Editing search criteria for automatic identity assignment Finding identities and directly assigning them to user accounts Changing the manage level in Notes user accounts Assigning account definitions to linked user accounts

Manually linking identities to Notes user accounts Supported user account types

Default user accounts Administrative user accounts

Providing administrative user accounts for one identity Providing administrative user accounts for several people

Privileged user accounts

Specifying deferred deletion for Notes user accounts

Managing memberships in Notes groups

Assigning Notes groups to Notes user accounts

Prerequisites for indirect assignment of Notes groups to Notes user accounts Assigning Notes groups to departments, cost centers and locations Assigning Notes groups to business roles Adding Notes groups to system roles Adding Notes groups to the IT Shop Assigning Notes user accounts directly to a Notes group Assigning Notes groups directly to a Notes user account

Effectiveness of membership in Notes user groups Notes group inheritance based on categories Overview of all assignments

Login credentials for Notes user accounts

Password policies for Notes user accounts

Predefined password policies Using password policies Creating password policies Editing password policies General main data of password policies Policy settings Character classes for passwords Custom scripts for password requirements

Checking passwords with a script Generating passwords with a script

Password exclusion list Checking passwords Testing password generation

Initial password for new Notes user accounts Email notifications about login data

Using AdminP requests for handling Domino processes

Automatically confirming AdminP requests AdminP request main data

Mapping Notes objects in One Identity Manager

Editing main data of Notes domains General main data for Notes domains Defining categories for the inheritance of Notes groups Editing the synchronization project for a Notes domain

Notes user accounts

Creating and editing Notes user accounts General main data for Notes user accounts Notes user account email system Notes user account address data Additional main data of Notes user accounts Administrative data of Notes user accounts Roaming properties of Notes user accounts Assigning extended properties to Notes user accounts Specifying Notes user accounts as owners for documents Assigning owners to Notes user accounts Specifying Notes user accounts as administrators for documents Assigning administrators to Notes user accounts Maintaining excluded lists and additional lists for Notes user accounts The Notes user account overview Restoring user ID files

Restoring user ID files using ID vault Restoring user ID files through ID restore

Locking and unlocking Notes user accounts Deleting and restoring Notes user accounts

Creating Notes groups Editing main data of Notes groups General main data for Notes groups Assigning Notes mail-in databases to Notes groups Assigning Notes servers to Notes groups Adding Notes groups to Notes groups Specifying Notes groups as document owners Specifying Notes groups as document administrators Assigning owners to Notes groups Assigning administrators to Notes groups Assigning extended properties to Notes groups Displaying the Notes group overview Locking groups Dynamic groups

Extension groups Memberships in dynamic groups Assigning home servers Editing the excluded list Editing the inclusion list

Deleting Notes groups

Notes certificates

Editing main data of Notes certificates General main data for Notes certificates Notes certificates contact data Assigning owners to Notes certificates Assigning administrators to Notes certificates Displaying the Notes certificate overview Post-processing new Notes certificates Displaying Notes certificate requests

Notes templates Notes policies

Displaying Notes policies main data Notes policy main data Displaying Notes policy settings Assigning members to Notes policies Assigning owners to Notes policies Assigning administrators to Notes policies Displaying the Notes policy overview

Notes mail-in databases

Creating Notes mail-in databases Editing main data for Notes mail-in databases General main data of Notes mail-in databases Assigning mail-in databases to Notes groups Assigning owners to Notes mail-in databases Assigning administrators to Notes mail-in databases Maintaining excluded lists and additional lists for Notes mail-in databases Display the Notes mail-in database overview Deleting Notes mail-in databases

Editing main data of Notes servers General main data for Notes servers Notes server location data Notes server security settings Assigning Notes servers to Notes groups Assigning mail servers to Notes user accounts Assigning owners to server documents Assigning administrators to server documents Specifying administrator access

Assigning administrators with full permissions to Notes servers Assigning administrators to Notes servers Assigning database administrators to Notes servers Assigning administrators with full remote console access to Notes servers Assign read-only administrators on Notes servers Assigning system administrators to Notes servers Assign restricted system administrators to Notes servers

Setting up server permissions for Notes servers

Allow server access Restricting server access Creating databases and templates Creating new replicas Allow routing through servers Setting up Notes servers as passthru servers for routing Cause calling with the passthru server Destinations permitted for passthru servers Signing or running unrestricted methods and operations Running restricted LotusScript/Java agents Running simple agents and formula agents

Maintaining excluded lists and additional lists Displaying the Notes server overview Deleting Notes servers

Reports about Notes objects

Handling of Notes objects in the Web Portal Basic data for managing a Domino environment

Job server for Domino-specific process handling

General main data of Job servers Specifying server functions

Target system managers for Domino domains

Configuration parameters for managing a Domino environment Default project template for Domino Processing methods of Domino system objects Domino connector settings

Roaming properties of Notes user accounts

On the Roaming tab, enter details about user account roaming. You can edit these properties for new user accounts only.

Table 33: Roaming data of a Notes user account
Property	Description
Enable roaming	Specifies whether roaming should be enabled or is enabled for the user account.
Roaming allowed	Specifies whether roaming is set up for the user account and whether all processes that replicate the roaming files have completed. No: Roaming is not allowed. Yes: Roaming is allowed and all processes have completed. In progress: Roaming is allowed but there are still processes that need to complete. Setup pending: Roaming has been enabled in One Identity Manager. However, the current processing status is unknown because it has not yet been written back from the Domino environment to the One Identity Manager database by synchronization.
Personal address book	Name of the personal address book of the user account.
Cleanup option	Specifies when the loaded roaming files are removed from the client. Possible options are: No cleanup Clean up regularly: Specify an interval for cleaning up. Clean up when Notes shuts down Prompt user
Cleanup interval (days)	Interval for cleaning up roaming files if the Clean up regularly option is set.
Roaming files	Names of additional files to be replicated for roaming.
Roaming server	Unique identifier of the server where roaming files are stored.
Personal roaming folder	Directory used to store roaming files (bookmark.nsf, names.nsf, notebook.nsf, roamingdata.nsf) on server and client.
Roaming mode	Information about the use of roaming by the user account.

Related topics

Assigning extended properties to Notes user accounts

Extended properties are meta objects, such as operating codes, cost codes, or cost accounting areas that cannot be mapped directly in One Identity Manager.

For more information about using extended properties, see the One Identity Manager Identity Management Base Module Administration Guide.

To specify extended properties for a user account

In the Manager, select the HCL Domino > User accounts category.
Select the user account in the result list.
Select Assign extended properties.
In the Add assignments pane, assign extended properties.
TIP: In the Remove assignments pane, you can remove assigned extended properties.

To remove an assignment
- Select the extended property and double-click .
Save the changes.

Specifying Notes user accounts as owners for documents

Specify in which documents to enter the user account as owner. You can only assign documents belonging to the same domain as the user account.

To specify a user account as owner for user accounts

In the Manager, select the HCL Domino > User accounts category.
Select the user account in the result list.
Select the Assign document owner task.
Select the User tab.
In the Add assignments pane, assign the user accounts.
TIP: In the Remove assignments pane, you can remove assigned user accounts.

To remove an assignment
- Select the user account and double-click .
Save the changes.

To specify a user account as group owner

In the Manager, select the HCL Domino > User accounts category.
Select the user account in the result list.
Select the Assign document owner task.
Select the Group tab.
In the Add assignments pane, assign groups.
TIP: In the Remove assignments pane, you can remove the assignment of groups.

To remove an assignment
- Select the group and double-click .
Save the changes.

To specify a user account as owner for mail-in databases

In the Manager, select the HCL Domino > User accounts category.
Select the user account in the result list.
Select the Assign document owner task.
Select the Mail-in DB tab.
In the Add assignments pane, assign mail-in databases.
TIP: In the Remove assignments pane, you can remove assigned mail-in databases.

To remove an assignment
- Select the mail-in database and double-click .
Save the changes.

To specify a user account as certificate owner

In the Manager, select the HCL Domino > User accounts category.
Select the user account in the result list.
Select the Assign document owner task.
Select the Certificate tab.
In the Add assignments pane, assign certificates.
TIP: In the Remove assignments pane, you can remove assigned certificates.

To remove an assignment
- Select the certificate and double-click .
Save the changes.

To specify a user account as owner for server documents

In the Manager, select the HCL Domino > User accounts category.
Select the user account in the result list.
Select the Assign document owner task.
Select the Server document tab.
In the Add assignments pane, assign server documents.
TIP: In the Remove assignments pane, you can remove assigned server documents.

To remove an assignment
- Select the server document and double-click .
Save the changes.

Assigning owners to Notes user accounts

Specify which user accounts and groups are allowed to edit the selected user account.

To specify user accounts as owner

In the Manager, select the HCL Domino > User accounts category.
Select the user account in the result list.
Select the Assign owner task.
Select the User tab.
In the Add assignments pane, assign the user accounts.
TIP: In the Remove assignments pane, you can remove assigned user accounts.

To remove an assignment
- Select the user account and double-click .
Save the changes.

To specify groups as owner

In the Manager, select the HCL Domino > User accounts category.
Select the user account in the result list.
Select the Assign owner task.
Select the Group tab.
In the Add assignments pane, assign groups.
TIP: In the Remove assignments pane, you can remove the assignment of groups.

To remove an assignment
- Select the group and double-click .
Save the changes.

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